example of tour package proposal

Travel and Tours Proposal Template

Easily customize this travel and tours proposal template and send it online to impress your clients and get more proposals signed.

The original language of this template is English, but you can always use the translated text.

Prepared For Ms. Kristi Frey

Prospero team

[email protected]

Are you looking for the most exciting travel and tour vacations for you and your family? Look no further. Let [Company Name] arrange an adventure beyond your wildest dreams with various activities, attractions, and excursions for the entire family. Enjoy a Safari Adventure with the younger children or White-Water Rafting with the older ones. We offer activities for those 65 years and older. So, whether you are an amateur or experienced, no matter what your family enjoys, we have it for you!

Your family’s satisfaction is our number one priority, and here is why: 1. We offer high-end, efficient, quality customer service 24 hours a day, seven days a week. Hours may vary depending on the holidays. 2. We take pride in honesty and integrity in all we do. We believe in correcting and taking ownership of problems seen and unseen. 3. Our staff members depict a friendly and courteous environment from the beginning to the ending of your stay. In addition, they make sure we offer hospitality beyond exceptional. 4. Our staff is well-trained in meeting the needs of your family’s desire. From the culinary staff to the staff paramedic, our team is well-trained to handle most situations. 5. Our job is to make sure you and your family have a stress-free vacation. The staff can make sure you have that and nothing less. 6. Any questions, concerns, or comments – we are available at any time of the day by phone or simply by coming to the concierge’s desk, and we can address your concerns immediately. 7. No one is more excited than we are when it comes to planning the ultimate travel and tour vacation for you and your family. However, we aim to make sure we are prepared to curb the enthusiasm of the entire family.

What Our Clients Say About Us

The previous project [Company Name] has done are: [Client 1]  – Many customers enjoyed the friendly and carefree travel across the world. One customer stated, “I will book another trip to Iceland. I never knew traveling the world could be so fun.” [Client 2]  – There is no place like home, and sometimes taking a vacation is just like being at home. We have prided ourselves on offering One Tank Trips for families to explore their hometowns and the surrounding cities. One of our families enjoyed a Staycation in New Orleans. They commented by saying, “It feels good to be able to enjoy a staycation. It is not always about getting on an airplane to go to another state. My vacation was planned hassle-free. I can’t wait to plan another staycation.” [Client 3] – People love the idea of getting on an airplane to visit somewhere new, and we love helping them plan that trip. We assist the customer from the East Coast to the West Coast in planning their next vacation. A return customer stated, “I experience the same friendly greeting every time I book a vacation. [Company Name] is the only company I book my vacation through.”

We understand that all families are not the same; this is why we can tailor adventures according to the families’ size, age range, and capabilities. However, we want to make sure everyone can participate as a family. All adventures include a Safari Adventure, Scavenger Hunt, Horseback Riding, and S’mores by the Campfire with the option of at least one of the following (depending on the package) Ziplining, White Water Rafting, Swimming with the Dolphins, Hiking, Kayaking, Snorkeling, or Island Adventure. Amenities are complimentary breakfast each morning and dinner (based on the number of nights staying), Unlimited pool, workout room, and conference room access. Dry cleaning and laundry facilities are available.

Assuming that we have all necessary materials ready, here are the suggested milestones:

Do you have any questions? Take your time, review this agreement, and if you want to make any changes, I will be happy to answer any questions regarding this proposal Our next step is to meet via WebEx, Skype, Zoom, or telephone to discuss the milestone goals and payment. You can reach me on my phone at 555-555-5555.

1. All prices are subjected to changes and priced as the starting prices. 2. Package price varies according to the number of additional people added. For example, family Excursion Packages include [$] – [$] for each different person. The Family Reunion Packages include [$] – [$] for each other family member over 20 people. 3. Additional adventures added to the packages start ranging from [$] – [$] per person. 4. Airfare is not included but can be worked out in the packages. 5. Some adventures do have age restrictions. 6. Check-in is at 2:00 PM, and check-out is at 11:30 AM. All fees are due at the time of booking unless paid monthly. Then a 25% down payment is due at the time of booking, which is non-refundable. 7. Cancellations are to be done seven days before arrival day unless an extreme emergency occurs, and then documentation is needed for proof. Any cancellations after seven days of arrival will lose payment made up to 50%.

Ms. Kristi Frey

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Tour Package Project Proposal

Tour package project proposal presentation, premium google slides theme and powerpoint template.

There is one thing that people love to do whenever they have a little bit of free time. Reading? Playing videogames? Well, yeah, but we're talking about traveling! You know it, and that's why you want your new project proposal to go ahead. Pitch the tour packages that you've thought of and awaken the adventurous side of everyone with this inspiring template. It has green tones and, especially, many pictures. We told you that it's inspiring!

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Must-Have Travel Proposal Templates with Examples and Samples

Madhusheel Arora

"We travel initially, to lose ourselves; and we travel, next, to find ourselves," says one of the globe's most renowned travel writers and essayists, Pico Iyer, on his website.

While businesses may not have these kinds of lofty goals in mind for their travel needs, their pain point with travel is real. They need Organisation, Better Organization, and even Better Organization in three plain words. One of the best ways to do this is to prepare templates and plans that stay with you.

Flummoxed and wondering how you will prepare travel PPT Templates when you don't have the time to plan YOUR TRAVEL? Well, don't be. We at SlideTeam, have the perfect solution(s) for your travel requirements, even if your high-flying business is forcing you to live out of a suitcase. What's better, our plans also cater to the luxury business traveler out for sightseeing.

The travel proposal we outline is world-class and will have you going for it. Even otherwise, if you need proposal templates for financial matters, our budget proposal templates will help. Click here to access.

All said and done, our PPT Presentations offer you everything from the flight, hotel details, and arrangements to travel insurance, etc. all is planned and stitched up once you become familiar with our templates after a download.

This blog showcases our travel-related products and slides for B2B transactions in a fun-filled, zig-zag travel roadmap manner to help you make the best choice. You easily win clients, gain business recall, and emerge as the travel partner of choice for the major corporates in your market.

The 100% customizable nature of the templates provides you with the flexibility to edit your presentations. The content-ready slides give you the much-needed structure.

Let us travel through this beautiful world of itineraries, business meetings, and events at new locales, package descriptions, and your investments for a convenient, productive experience.

TEMPLATE 1: START WELL, THE WORLD-CLASS PROPOSAL

Start your recount of the travel story well with this cover slide on corporate travel proposal that gives you the feel of a jet-set life. As you will discover as you continue to read, the proposal eases your life.

Download now to get a travel template that eases your travel woes;  just hop on, hop off, and we take care of the rest

Template 2: See the World’s Sights, Soak in The Business Dynamic

This sightseeing proposal is a comprehensive look at offering you the best possible deal in terms of business sightseeing. It includes much relevant information and a detailed analysis of the pain points, the solutions offered, and the cost angle to your business. Ultimately, our travel advisory templates have to prove effective, and this template certainly is.

Download now to get a comprehensive, complete deck to take care of all your travel and sightseeing needs, an end-to-end solution to your pain points on travel

Template 3: Detail Your Offering; Frame the Cover Letter

This cover letter thanks the client for soliciting your services, highlighting what you will do for them in five bullets. The first convenience this cover letter highlights is the creation of a customized itinerary; then, you get to demonstrate the inventory of travel packages that fit all business needs and wants. The service of insurance and flawless holding of the corporate conference is a competence that few can master. You can be confident enough to showcase this as a strength.

Download now to get a comprehensive complete deck to take care of all your travel, sight-seeing needs; end-to-end solution to your pain points on travel

Template 4: Setting the Context and Outlining What Will the Client Get

This is the crucial product slide clients want to be associated with you. The PPT Presentation highlights how your business will provide cost-effective travel solutions and expert advice on streamlining their travel expenditure. Use this template to also highlight how you will read the best travel packages based on the client's personal needs, budget, and company ethics. You are also offering the best transport facility as per the businesses' travel requirements.

Template 5: Scope of Your Business Deal

In this slide, illustrate the five significant scopes of your work. They start with tourism facilities, which means you assist travel requirements and even finalize the location for a trip. Then, booking flights and hotel accommodations is also a headache you take away from your client. Visa assistance, traveling insurance, and other facilities complete the package that makes you stand out.

Template 6: The Detailing - Giving the Trip Overview

This presentation template allows you to illustrate your competence with a detailed provision of flight details, car rentals, and hotel details. This is the icing on the cake you share with your customer to inform them of the actual expenses and the facilities they will be getting.

Download now to get a comprehensive, complete deck to take care of all your travel, and sight-seeing needs, end-to-end solution to your pain points on travel

Template 7: Choose your category

Use this slide to offer your client a look at the packages you can provide and customize. Each package description has specific standard inclusions that make it comfortable and well worth an entrepreneur's time, with the base package labeled Standard . Specific inclusions come extra with the gold and platinum packages, with a check mark indicating it. The standard inclusions are:

• 4/5-star hotel accommodation booking with meals.
• Flight tickets.
• Transport and passport assistance and well-researched itinerary.

The more elaborate gold and platinum packages include a foreign exchange facility and customized meetings/conferences/events.

Download now to get a comprehensive, complete deck to take care of all your travel, and sight-seeing needs, an end-to-end solution to your pain points on travel

Template 8: What Makes Us Special - The Bond That Will

With the listing of the five strengths that your business will add to your client's portfolio, this slide is indispensable to bagging that contract. Highlight your strong network presence, 24/7 dedicated assistance, and capability to offer custom travel plans as your irreplaceable offerings. Making the business travel experience memorable is your core competence, something this template does with flair. This 'Why Us' presentation template emerges as the ladder to a strong bond between the client and the service provider. The Our Team section and the Meet Our Team slides that follow only serve to establish a firm B2B connection between your job as a travel service provider and the business client.

Template 9: Formalizing the Relationship - Statement of Work and Contract

This is where we enter the endgame of this B2B relationship, which starts a new transactional bond as both sides review the statement of work and contract for the travel services. The legal document has the date, names, and addresses of both parties. It also includes the six significant heads of services rendered, terms of cooperation expected, terms of payment, and plan cancellation terms and conditions under which contract termination could be affected. This is where both parties get the assurance that minimum standards of business behavior will be complied with and the contract is a win-win for all.

Template 10: For the Record, Next Steps Before Travelling Happily Ever-after

Finally, after all that back and forth, you can proudly say that you have ended up with the contract to manage travel services for a reputed business client. The contract template provided above is proof of that. Here's wishing more strength and power to such B2B associations.

TRAVEL TO THE STARS AND BACK

With the savings that a good business travel plan outsourcing service will entail, it will be possible for focused businesses to progress with speed toward meeting their goals. Ultimately, such a service must prove its worth, or companies will start doing it themselves. Another critical thing businesses must do, all by themselves, is to include diversity as a priority point across their process and the rank and file.

Our world-class training curriculum on diversity and inclusion has all the answers, with training material included. Access this comprehensive, hands-on training curriculum on diversity, inclusion, and equity (training material included) with a click here.

P.S. Just as travel remains part of the business that we cannot avoid, sanctioning and readying a feasibility report is vital for all projects that involve significant resource outlay. Find the world's best feasibility report templates that satisfy all parameters required before a project can get off the drawing board stage. These feasibility reports are mandatory for most projects nowadays, especially ones with an adverse environmental impact. Click here to access feasibility report templates that make your work much more manageable. Also, realize that today's fantasy is a well-run business of the future.

How will you write a travel proposal?

A travel proposal needs you to specify why you need to draft it. Starting with a cover letter defines the project context and objectives that your travel proposal addresses. Next, it describes the process used to offer world-class services in travel. Your investment (the client's input) is mentioned next, with the package that will be made available in lieu listed alongside the graphic. Once done, you arrive at the company overview detailing your experience with client testimonials. Finally, the statement of work and contract follow; the travel service proposal concludes with the next steps, where both parties sign the agreement.

What is the format of a proposal?

Any proposal for business purposes follows a set format that lasts ages, and you can use it across industries. The structure includes a brief statement of the statement or the issue that is bothering the parties, its remedies, the resources needed to set it right, and the win-win situation a proposal proposes to create. Later in the proposal, ensuring that it includes enough information about the subject under discussion is also essential. What stakeholders are looking for from your submission is something definitive that makes everybody's lives easier.

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Top 10 Travel Plan Templates to Achieve Flawless Coordination [Free PDF Attached]

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• Sample Contracts

FREE 10+ Travel Agency Proposal Samples [Business, Partnership, Tour]

You surf the internet and found a city you wished to visit, then the first thing that would cross your mind is that how much would it cost and what are the requirements to get there. Well, all these are true, but there are other components in which travel agents can further assist you with. Travelling isn’t simply hopping on a plane, as there are still quite a number of things to consider if you decide to travel. There’s the itinerary, travel restrictions, visas, accommodation and many more. This is where a travel agency can help you with, once you request for a quotation, a travel agency proposal will be handed over to you.

Travel Agency Proposal

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This is most essential for large groups who are in educational tours, incentive trips, and leisure travel. Also travel agency proposal is not limited to such as this could be applied with those who wish to partner with them. Read more about travel agency proposal in our article below and don’t forget to check out our free travel agency proposal samples:

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The cost, budget, itinerary, air and land arrangements are only the basic components of a travel plan. It would always be a better idea to travel with less hassle, with your plans all laid out in front of you. A full travel package is one of the best way to travel particularly to a new destination. It saves you the hassle and headache of deciding what to do next or perhaps you might have missed out something which can ruin your entire vacation. Travel agents are there to see to it that everything is covered before and after you travel. A travel agency proposal is a document that covers all the essential travel plans of your desired travel destination. Initially, this would depend on what the traveler would prefer, first they may email or meet with a travel agent and lay our all their requirements. After listening and coming to an agreement, the travel agent would then come up with a travel agency proposal.

Most  travel proposals should always meet the specifications and requirements of a client, if not more. You can never go wrong with upselling your service even though the client has not included it in their request. Remember, some clients do not only visit one travel agency to ask for a travel quotation or proposal, they tend to compare like most clients do. Whether the proposal is for bidding, leisure travel, educational tour and etc., in order to successfully win your client’s approval all lies in the effectivity of how you complete your travel agency proposal. So, to get started let us go through the basic components of what makes up a travel agency proposal.

A cover page should include a the proposal name in this case a particular destination(s) the client has requested, name of the authors of the proposal and their contact details and lastly the details of the client.

A brief introduction about the travel agency company, when it started and the company’s mission and vision statement . And most importantly an overview of the services offered by the travel agency.

As requested by the client, in this section of the proposal you are to provide a brief overview of what has been discussed by you and the client, through personal conversations or phone or email exchange. Although this is not the detailed portion of the travel itinerary , just a summary of what the client is  expected to see and do in regards to the destination(s) of choice.

A travel agency proposal is never complete without a travel itinerary which is one of the main highlights of this proposal. Clients are expected to get a detailed run down of the daily travel schedule which is covered in the travel itinerary. A basic itinerary would start from day 1, then followed by the following days till it ends. Each day must include the time schedule and the corresponding tour activity and travel location.

This section is a great opportunity to upsell some of your relevant services that was not discussed to you by the client, nor was it included in their initial travel requirement. For example you may want to offer pocket WIFI services, airline tickets(incase your client was just asking for land arrangements) additional side tour services, travel insurance or perhaps visa assistance if the country of destination requires one.

Create a list of the services and products that was discussed earlier in your proposal and its individual rates. You may want to include additional fees of the other services you have talked about earlier, to give the client an idea of how much it would cost, should they decided to avail of those services or products.

You may want to include in this section your the payment process and deposits. Include a clause stating that rates are always subject to change without notice, and it will only be guaranteed with a full payment from the client. Also, other additional information such as the completion of travel documents are the responsibility of the traveler, although the a travel agency may offer assistance.

Travel agencies are more adept with complex travel plans which can ease travelers who especially want to visit multiple locations. Also agencies may be able to offer promotions and discounts, so it might be more cost effective to go through your travel plans with them.

A travel itinerary is necessary because it serves as guide or reference on daily activities and help you estimate on your budget.

This is a detailed breakdown of the services and products that incorporate a travel package. Such as the cost of the airline, hotel accommodation and other related services. Most of the time these are given in estimates and guaranteed only when it is fully paid.

A complete and well-written travel agency proposal isn’t only the used to gain prospective clients, it is a valuable opportunity as well for a travel agency to market its service processes, travel packages, together with a clear idea of the budget and expenses. Additionally a good travel agency proposal would reflect on how well-informed, trustworthy, and effective the travel agents are, an important factor in which clients are looking for.

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How to write a Travel proposal?

January 31, 2024

minutes of reading

"He gave me the best proposal."

Yes! That's what all your customers should say when talking about you.

They should also feel a sense of excitement and satisfaction long before they go on vacation or travel thanks to you!‍

Conversely, there's no counting the number of documents published in the wind, and proposals lost in advance...

The proposal you send your prospect will be decisive for your agency's brand.

It's important to pay attention to it, and that's why we will look at how you can make the most of your chances !

So, how do you write a sales proposal to sell your trip better? 👀

I. what is a sales proposal in tourism 🎯.

The critical moment in the sales process is the proposal: according to P-Val Conseil and their study carried out on a sample of 150 participants, this accounts for 35% of the traveler's final decision !

Drawing up a sales proposal is therefore a necessary step in the sales process, in order to validate the customer's needs and enable them to project themselves with your services.

The sales proposal is indispensable in customer acquisition.

‍It's not a quotation, which only mentions the budgetary and contractual aspects, but a presentation of the service that will be offered by the agency's services.‍

This will be read, compared with your competitors and shared internally, to be studied by those who don't yet have an opinion about your company.‍

What does it look like in the Tourism industry?‍

We're talking about selling dreams , so the proposal has to stick to them! ✨‍

This commercial support will give a foretaste of the type of travel proposed, the values conveyed, the care taken in your services and your company's identity.

And since we're buying the expertise of the Professional Organizer, whether it's a traditional Travel Agency, a specialized Tour Operator, a Destination Management Company (DMC), an Event Agency or even a Travel Planner, it's important that this shines through in your proposal, so that it's as convincing as possible.

‍➡️ In short, the proposal is:‍

• Specific to each of your customers (summary of needs, context...) ;
• An accessible , shared medium;
• Your agency's identity , know-how and interpersonal skills: your difference;
• The realization of your sale.‍

II. How to write an effective travel proposal 🚦

As a general rule, the proposal should be detailed, personalized and reflect your company's image, but certain formats are more appropriate for the type of travel you sell & your target market . ‍

Depending on the type of trip :

Selling a tour means selling a detailed itinerary and program including transport, accommodation, catering & specific activities.

To present a tour proposal well, you need to:

• Describe the recommended program day by day;
• Include a summary, and an interactive map with the route of the trip;
• Highlight several destinations at once;
• Specify what is included and what is not. ‍

📜 Recommended format :

In order to describe the course of the trip well, a Portrait document will be favored by presenting with at a minimum, text and images for each stage of the trip.

If the stay is of short duration, then a Landscape document will favor images over text.

More and more software solutions are making it possible to share the trip in a digital format, as the Voyageurs du Monde agency does, for example.

Ezus is one of these solutions, allowing you to automate the creation of these documents, saving you considerable time, and increasing your conversion by +25% !

🏖️ Private trips

Selling a private trip is first and foremost selling a destination, a travel theme coupled with agency services.

Here, the target is mainly BtoC, with individuals, groups of friends, families or couples with more or less substantial budgets: below is a breakdown of the different budgets per traveler, complementing data from Harris Interactive : 

Presenting a private travel proposal well means:‍

• Adapting your visuals to your target and your brand;I
• ncluding quality photos and videos;
• Writing short paragraphs for better memorability;
• Including included services;Proposing different options;
• Highlighting your partners & service providers on site;
• Personalizing the offer according to the brief & specifications;
• Avoiding an overly voluminous proposal: ten or so pages are enough, your prospects are short of time and want to get to the point;
• Accompanying the proposal with appendices if necessary.

In order to impress and project your customer on his journey, form is sometimes better than content. So adopt a landscape format with a minimum of text and a quality design.

Save your customers time: print out a quote, offer them plane tickets, make it easy for them to sign their registration form/contract of sale.

And don't forget to play up the agency's values & services, which are sometimes akin to concierge services!‍

💼 Business travel, conferences and incentives ‍ ‍

Selling business travel means presenting a quality commercial proposal, precise and specific to the company's needs. The end customer will be looking for a return on investment with HR, commercial or communication objectives.

Generally speaking, we're talking about the MICE (Meetings, Incentive, Conferences, Exhibitions) sector, with the possibility of addressing both groups of all sizes (SMEs, ETIs and/or Major Groups), often on the themes of reward travel, team building, seminars, galas or product promotion; and individual workers in the case of Travel Management / Business Trip.

Presenting a business travel proposal well means :

• Personalize the content of the proposal according to the customer's needs;
• Demonstrate adaptability, creativity and the "solution to everything";
• Respect the budget provided while presenting a return on investment: "your teams will emerge more united", "boost your sales force with this seminar", etc.;
• Include a summary to navigate easily and quickly through your parts;
• Highlight your specialty, your competitive advantage and the added value of your agency.

Although more modern solutions exist, the traditional tool is Powerpoint, so landscape format will be the norm. It's important to follow the company's codes and adopt a presentation medium that can be shared within the customer's team, accessible on different media (computer, projectors, tablets...)

The form of your document should be more structured than in the case of a BtoC travel proposal.

Be reactive and available to go back and forth on your proposal during negotiation/validation. And take an interest in your customer's corporate culture, so as to match it as closely as possible.

👰Honeymoons

Selling a honeymoon means selling an exceptional, unforgettable experience for the happy couple!

Presenting a honeymoon proposal well means :

• Sell the dream, create the impression of the trip of a lifetime that will remain engraved in the memories ;
• Offer all-inclusive, unusual and the best standard (according to the budget) ;
• Integrate the needs of both people to best customize and satisfy both participants ;
• Highlight its history, expertise in this subject that requires certain values & skills ;
• Offer gifts included, romantic moments & impeccable organization.

Just as in a private travel format, the landscape format is widely favored because of its visual prominence.

Highlight testimonials from former customers. A tool like TripAdvisor, Google Reviews or Trustpilot lets you centralize your reviews.

🚍 GIRs or organized departures

Selling an organized departure is above all selling an organization, an event to a group of individuals united by the same passion.

To present GIRs or organized departure proposals properly, you need to :

• Make the Program easy to read and allow participants to quickly validate their participation or registration;
• Show the advantages of the group: social network, enthusiasts, etc.;
• Allow everyone to have extras on request;
• Specify what is and isn't included in the sales conditions;
• Highlight your specialty, your logistical expertise on this subject.

A portrait document is recommended in the case of GIRs with a detailed program, especially as sales can often be made via specific distribution networks: associations, local authorities, existing groups, etc.

Enable easy sharing of travel documents (so that one participant can invite another, all the more viral if a discount is applied).

Manage registration directly on your website.

🙇 Associative trip

Selling an associative trip means selling a group trip based on a particular theme or need, usually with a contact who has already identified the ins and outs of his trip.‍

Presenting a proposal for an associative trip means:‍

• Personalize it as much as possible according to your needs and the chosen theme;
• Reassure you about the logistics and services included;
• Introduce the service providers on site;
• Identify what falls to the management team and support them in their tasks. ‍

Depending on your target audience, opt for landscape format for professional or student associations, or portrait format for thematic associations (sports, cultural). In the first case, the visual is more important, in the second, it's often the description of the steps that's important.

Keeping good track of the history of exchanges and establishing a relationship of trust over time is the key to success.

Depending on your target :

Logically, your travel sales proposal will have to be adapted in content and form to suit your target, and to establish a personalized customer relationship.‍

A few tips in this regard:

• For companies , differentiate your services from the competition by developing specific, creative themes or destination expertise.
• For associations , develop a long-term relationship of trust by understanding your customer's specific needs.
• For senior citizens , pay attention to details and include all your guarantees, included and non-included services in your proposal.
• For families & groups of friends , identify who your main contact is and help them share your trip with the other participants. The financial aspect will often be decisive compared to your competitors.

III. The 10 commandments of a travel proposal ⚡️ ‍

1. respect the deadline without rushing your work. ‍.

For a simple proposal, send a reply within 24 hours. You can take longer for a complex proposal. To be faster than your competitors, make sure you've set up quick and easy templates for generating sales proposals.

‍ Ezus offers several templates you can draw inspiration from, or customize to your image. For more information and precise illustrations of our services, book a demo !

2. Take your customers on a journey right from the first page!

Use high-quality visuals to stand out and sell the dream from the very first seconds of reading, allowing potential travelers to project themselves into the proposed experience.

3. Don't neglect a summary page.

If there's one page to read, it's this one, summarizing everything from the quotation to the various excursions.

The people who will read your proposal haven't necessarily followed the sales process from the beginning. It should therefore include all the information exchanged during the project study phase, so that they can easily understand the proposal.

4. The best prices are not enough.

Your prospect needs to assess whether you've understood his or her needs, and to understand what added value you provide over and above the selected service providers.

This is the trickiest part for you, as it involves assessing your service as best you can so that it's accepted by the customer, without making concessions on your rates.

5. Customized, made-to-measure travel!

Try replacing your customer's name with another. If your document looks interchangeable, it's not targeted enough!‍

So tailor your products and services to your customer's requirements. Now's the time to showcase your expertise as a project manager to present the right provider or services to your prospect.

Some of your customers already know in detail what they want for their trip, while others don't. For those who don't, you can give them the opportunity to think outside the box by creating their own personalized travel project using Typeform and Ezus. Find out more in this article .

6. Project your customer quickly.

The proposal must enable you to take action quickly, and optimize the customer experience. It must therefore contain all the necessary elements in a single document: terms and conditions, direct debit mandate, etc. And above all, the next steps must be clear.

7. Encourage visual content.

Illustrate your proposal as fully as possible, with schedules, tours, photos, videos, etc.

To avoid weighing down the content of your sales proposal, complete it with documents in appendices.

8. Reassure your customer.

Don't forget to include all the elements included and those not included in your proposal. Include your history, expertise and references to lend credibility to your proposal. Sales conditions are also important.

9. Prioritize your customers.

Don't waste too much time on a new customer who has contacted the whole market, or who is not yet sure of leaving. Always assess your real chances beforehand, so as not to waste your time.

Interpersonal skills are essential in the travel agent's profession, giving you confidence in your skills as a travel specialist.

Pass on your passion, your commitment and your passion for this sector!

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Discover our examples of professional travel journals 👀

They're easy to create, automated and reusable.

Surprise yourself with examples of travel documents made with Ezus on our Case Study page, or during a demo which will allow you at the same time to discover our software solution , enabling you to divide your document creation times by 2 and have all your personalized documents and travel management in one place.

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Proposal Templates > Travel Proposal Template

Travel Proposal Template

Whether you’re a Tour Operator or Travel Agent, this elegant travel proposal can be used as a proposal or itinerary. Engage your potential travelers with picturesque destination photos and video that highlight your offering.

Articles / How to Write a Travel or Tourism Business Proposal - (2024) /

How to Write a Travel or Tourism Business Proposal - (2024)

Did you know? Proposal Packs are designed for writing travel and tourism related proposals with pre-written templates, samples, graphic design options and automation software.

Do you have a great idea for an adventure travel expedition, or do you want to develop the tourism appeal for your area? It's generally not enough to simply talk about your ideas; if you want to get funding or management approval, you usually have to describe your vision in writing.

That means you have to write a proposal. But don't worry if you've never written a proposal before - it's not as hard as it might sound, after you understand that all business proposals have a definite structure to follow for success.

Although individual sections will vary in content and length depending on the complexity of your proposed project and the types of information you need to supply, every good proposal should follow a standard four-part sequence:

• Introduction
• Reader-focused section
• Description of your proposal plan
• A section that explains your credibility and ability to fulfill your promises

First of all, consider who you have to sell your ideas to. In other words, who will read and judge your proposal? It's crucial to always keep your readers in mind; all good proposals are focused on the recipients, not on the party submitting the proposal.

So, let's start with the introduction section. The very first item the recipient should see when opening a proposal package is a Cover Letter - this is essentially an introduction to your proposal, so simply state who you are, why you're submitting this proposal now, state what you would like the reader to do after considering your proposal, and provide all the contact information the reader needs to follow up with questions or approval of your request.

Now for the proposal itself: create a Title Page. Name your proposal something straightforward and logical, like “Proposal for New England Fall Foliage Tour,” “Plan to Create a Tourism Bureau for Whatford County,” or “Using Our Town's History to Attract Tourists.” If your proposal is short, that may be all you need for an introduction section. But if your project is more complex, you may need to come back later and add a Table of Contents and an Executive Summary, which is basically a list of the most important points you make within your proposal.

Now for the reader-focused section. Consider the party to whom you are submitting this proposal - is this a town council? A potential business partner? A prospective client? The management team at a tour company? What do the readers want to know? What will their concerns be? Do they have a list of requirements to be met? In this section, you need to prove that you understand who you're pitching to and what their needs and desires are. Most important of all, you must explain how your proposal will benefit that party.

In this section, you will include pages like Needs and Benefits, and if you're answering a stated need or responding to an RFP, you might also need pages like Requirements, Budget, Schedule, Deadlines, and so forth. Keep in mind that in this section you are describing the needs of and the benefits to your potential partners, management, or investors, not your own goals and desires. A winning proposal should remain focused on the reader, not on the party proposing the project. If you are selling personal travel services to clients you can include topics such as What you Can Expect or It's All About You.

After this reader-focused section comes the section where you describe your proposal in detail and explain what it will cost. This will most likely be the longest section in your proposal, because it should contain all the topic pages you need to explain your ideas. Be sure to include all the details your reader will want to know.

Depending on your proposed project, you might have pages describing Services Offered, Products, Costs, Timeline, Venues, Facilities, Tours, Tourism, Destinations, Transportation, Strategic Relationships, Customers, and Advertising - the list is endless because your goal is to include all the topics you need to describe everything you propose to do, how you plan to do it, and what your expenses will be. You may need to include financial pages, such as a projected Return on Investment (ROI). As always, put yourself in your readers' position - what questions will they have? The more specific you are, the more likely your proposal is to persuade the readers that you have done your research, have a good plan, and can fulfill your promises.

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In the last section of the proposal, you get a chance to brag about yourself. Here, your goal is to include all the information you have that will convince the reader that you are trustworthy and can carry out the plan you detailed in the previous section. At the very least, you'll want a Company History or About Us page that explains your background.

You can use pages like Experience, Projects, and Clients Served to show your experience with similar projects. You might want to explain any special Training or Credentials you have, or list your Staff or Team Members, and even add Resume or Biography pages. If you have Awards or Testimonials, you should include them, because it always adds credibility when you can show that others value your ideas and services.

After you have all the text written for your proposal, spend some time making your proposal visually appealing. Incorporate your company logo. Consider using colored borders, or selecting custom bullet points and fonts that match your business style. Learn how to effectively select colors for a winning business proposal.

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That's it! Doesn't sound so hard, does it? But after you have all the words on paper, you still need to do two things before you send your proposal out: 1) proofread it carefully to ensure there are no grammar, punctuation, or spelling mistakes, and 2) inspect each page to make sure it looks neat and professional. You might want to add colored borders or special fonts or bullet points to add visual interest.

Want a head start on writing and formatting your proposal? Consider purchasing a dedicated product like Proposal Kit , which is specially designed for writing proposals. Proposal Kit includes all the topic pages mentioned above, as well as thousands of others you can use for any situation. Each topic page (or template) includes examples and suggestions about the information to include on that page, so you'll never be stuck looking at a blank screen and thinking “What goes here?”

The templates are professionally designed, so your proposal will look good, too. You can select from a variety of specialty design themes, or add your own business logo to personalize your pages. There are plenty of instructions for use, as well as helpful articles and tips on writing proposals. And to give you great ideas, every Proposal Kit package includes dozens of sample proposals, so you can see how a proposal similar to yours might look and what it might contain.

If you want help with assembling your proposal and creating a Table of Contents, you can use the included Wizard software program. You'll find that Proposal Kit is a great buy for writing proposals of all kinds, as well as reports and other general business documents.

Using our professional quality proposal and contract packages, wizards, and support documents to develop your proposals, business plans, and other business documents will give you a comprehensive final document that will present you and your organization as a highly professional alternative that instantly inspires trust.

It will provide you with the inside track.You can order and instantly download the Proposal Kit that best suits your needs.

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Travel Agent Proposal

A travel agent proposal is used by travel agencies to send descriptive proposals to their clients outlining the travel services they will provide. This proposal can include information like travel itineraries, booking details, accommodation details, transportation costs, necessary documents, and more. Using this ready-made Travel Agent Proposal from Jotform Sign , you can use a template to quickly draft proposals for your clients.

Feel free to make this template match your business by uploading your logo, changing visual elements, or adding or removing specific sections, form fields, and or e-signature fields. If you’d like to collect signatures from multiple parties, you can do it automatically with an automated signing order! Save time and paper by creating a professional online Travel Agent Proposal.

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Free Business Proposal Template

Getting your business off the ground is no small task and might require gathering funding from investors. With Jotform Sign’s free business proposal template, you can present your new business’s needs, ideas, and benefits to potential investors — making it easier to get their buy-in.A business proposal template is a tool for entrepreneurs to quickly and effectively create professional business proposals without having to start from scratch. Just create and customize your proposal, then send it to your investors and other stakeholders for their e-signatures.Need to make changes to your business proposal template? No problem! With Jotform, you can drag and drop elements to personalize your proposal and match your company branding. You can add or remove form fields, create an automated signing order for multiple investors, upload logos and branding, and choose fonts and colors that work best for you. Work smarter with Jotform Sign!

Free Project Proposal Template

Don’t waste time creating multiple project proposals from scratch. With Jotform Sign’s ready-made Project Proposal template, you can generate and customize a professional-looking proposal that includes details such as an overview and description of the project, resources and budget, project goals, expected outcomes, and more. Update the wording however you see fit, then share it with clients via email to seamlessly gather e-signatures from any device.Want to personalize this Free Project Proposal to match your company’s branding with Jotform White Labeling? No problem! Using our powerful online builder, you can add or edit form fields, upload your logo and branding, include images, change fonts and colors, and make other design changes without any coding. Once both you and your client have signed this proposal, you’ll automatically receive a finalized document — ready to share, download, and print for your records.

Mobile App Development Proposal Template

Create a Mobile App Development Proposal Template that works for all occasions with Jotform Sign. With our entirely online signature and feedback collection process, you’ll be able to manage and reference signatures from your team members in one convenient place. Share via email or embed in your online team portal.Customizing this Mobile App Development Proposal Template is simple and efficient with Jotform Sign. Update the terms and conditions, add or remove form fields, change fonts and colors, and make other cosmetic changes with no coding required. Create your app proposal, send it straight to your team, and start collecting signatures and feedback instantly. Collaborate smarter with Jotform. To collect e-signatures on any device, create an e-sign document with Jotform Sign.

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Travel Proposal

If you are working in the travel, tourism, and hospitality industries, you are probably already aware that people travel for leisure, business, relaxation, and other purposes. Within these travels, the need for an itinerary is very important especially for the purpose of evaluating  budget proposal examples , calculating estimated travel costs, and maximizing one’s time in the location where he or she will be going.

Creating  proposal examples in PDF  or in any other software can help you provide information on how the travel needs of entities can be supplied. As a travel agent, an agency, or an entity who offers travel programs and deals, it is essential for you to know  how to write a proposal  that can get the attention of your current and potential clients.

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Purposes of Making a Travel Proposal

Aside from providing details of the travel services that can be provided by an agency, there are still different reasons why a number of travel proposals are created. Some are used for business purposes while others can only be for academic and corporate undertakings. Some of the purposes on why travel proposals are made include the following:

1. Academic institutions send a travel proposal to their students who would like to immerse in an internship abroad. Like  service proposal examples , travel proposals that are created in this manner also provides information about the services that the school can provide the students with once they already start with their internship.

2. Professionals make a travel proposal to give an idea about the costing of their business trip . This is very important especially for accounting and auditing purposes. Once the travel proposal of an employee has been approved, then the finance department can already prepare the amount of money requested either for disbursement or reimbursement.

3. Event organizers sometimes need to create travel proposals as a part of their professional services proposal and agreement with the clients. This is commonly observed during out-of-town work engagements like destination weddings. With this, event organizers must be aware on  how to make an event planning service proposal  where a comprehensive travel proposal is incorporated.

4. Individuals and nonprofit organizations also write a travel proposal if they would like to gather funds for a particular travel with the purpose of helping others, volunteering or taking part of an activity or a program.  Sponsorship proposal examples  can be used as a reference with regards this matter.

Things to Consider When Creating a Travel Proposal

As a travel agency, you have to make sure that you are knowledgeable on  how to write a business proposal for customers  where concerns, inquiries, questions, and demands are fully considered and answered. It is important for you to identify all the details that you will include in a travel proposal as well as the ways on how you will put these items together for a clear and understandable discussion.

Just like when creating  project proposal examples ,  research proposal examples and samples , and other kinds of proposals, the way you plan and execute how you will gather and evaluate information can affect the effectiveness of the particular proposal document that you would like to make. Some of the most important factors that you must observe and look into when making a travel proposal include the following:

• The accuracy of all the information that you will put in the travel proposal especially when it comes to prices of your offers and services
•  The completion of all the details that your client or target audience would like to know
• The specifications and precise discussion of the travel deals, itinerary, and/or other relevant travel information that are expected to be seen in the travel proposal that you are developing
• The identification of updated and realistic terms and conditions that will be applied once the travel proposal has been approved
• The time frame that clients must consider when deciding on whether to accept or reject a travel proposal

Tips in Making an Outstanding Travel Proposal

If it is your first time to create a travel proposal, it may be a little overwhelming for you to start the development of the document. However, knowing the basics of this activity can help you a lot especially if you will have references at hand. Moreover, being aware of helpful tips and guidelines can impact the creation of your travel proposal positively. You may also see investment proposal examples .

Listed below are some of the tips that you can follow if you want to create an outstanding travel proposal.

1. Make sure to not over-promise. This goes not only for travel proposals but also for  security proposal examples , business proposals , and all kinds of proposal documents that will represent your business and what you can bring to the table.

Write down details in the travel proposal that are measurable and attainable. Your deliverable must match the items that you will put in the document so that no misunderstandings and failed expectations will occur once the travel proposal has been approved. You may also like conference proposal examples .

2. Create a travel proposal just like how you write  business proposal examples and samples . This way, you can ensure the formality of the document. It is important for you to remember that travel proposals can make or break a business deal with your clients. Hence, you must develop this document in a professional manner.

3. Review the final draft of your travel proposal before sending it to your clients. You have to make sure that the travel proposal document is error-free so that it can look more impressive. The format of the document must also be looked into so that you can make sure that any reasonable person can find the travel proposal understandable.

4. Know the purpose on why you need to create the travel proposal. This will guide you when listing down all the content of the document. More so, this can help you highlight all the details that your client must focus at. This way, you can give importance to the information that can separate your travel proposal from other kinds of travel proposals. You may also check out partnership proposal examples .

Draft a Travel Proposal Efficiently

With the tips and all the information specified above, it will already be easier for you to come up with a travel proposal. Do not be afraid to commit errors and mistakes as these are parts of the learning process. Moreover, there are references in this post that can guide you within the entirety of your travel proposal creation activity. You may also see landscaping proposal examples .

Here is a step-by-step process that you can refer to if you already want to start drafting your own travel proposal:

1. If  request for proposal examples  are available, make sure to review these documents first. You have to create a travel proposal that is based on the needs of your target audience. This can make the travel proposal more effective and impressive.

2. Start by listing down all the details that you need to include in the document. Having a checklist or an outline can help you plot out all the information that are considered necessary to be a part of the travel proposal.

3. Search for examples of existing travel proposals. There are different kinds of travel proposal examples that you can download and look into from this post. If you have examples at hand, it will be easier for you to know how to properly develop the flow of your travel proposal discussion. You may also like software project proposal examples .

These examples can also help you identify the items that you still need to include in the document aside from the initial details that you have already listed. Referring to  professional proposal examples and samples  can also help you a lot when it comes to the fast and easy development of your own travel proposal.

4. Use templates if you do not know how to format the document in a formal or business-appropriate manner. No matter how good the content of your travel proposal is, these information will be overlooked if you will present them in a lousy and hard to understand manner. Your document presentation matters a lot so you should allot time when creating and evaluating the layout of your travel proposal draft. You may also check out proposal memo examples .

It is recommended for you to get the comments and recommendations of your teammates or other entities who are aware on how to develop a functional travel proposal.

Getting insights from other people can help you further develop and improve the document. Start making your travel proposal and see or experience how the guidelines and examples in this post can give you the formatting and content development help that you need. You might be interested in policy proposal examples .

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