doi travel regulations

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Resources for travelers in the Department of the Interior (DOI) – Departmental Offices, Office of the Secretary (OS), and Office of the Solicitor

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DOI Travel Help Desk

This is your first stop to obtain resolution of most travel concerns.

Phone:  855-847-6398

Press Option 1 for Help Desk Assistance

Hours of Operation:  8:00 a.m. - 7:30 p.m. ET / 6:00 a.m. - 5:30 p.m. MT

Contact the Help Desk to resolve these types of issues

• Assistance with travel authorization or voucher
• Trouble with password setup - Assistance with Password Resets that cannot be accomplished through the "Forgot your user name?" - and - "Forgot your password?" links.
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Travel Management Centers (TMC)

• Duluth Travel Inc. (the TMC that will support travelers whose Duty Station resides in the lower 48 states and Puerto Rico)
• El Sol (the TMC that will continue to support travelers whose Duty Station resides in Alaska, Hawaii, and the Pacific Islands)
• TMCs' phone number: 855-847-6398
• Option 2 - DTI: Travelers stationed in the lower 48;
• Option 3 - El Sol: Travelers stationed in Alaska including fire response in Alaska;
• Option 4 - El Sol: Travelers stationed in Hawaii and Pacific Islands; or
• Option 5 - Travelers related to Fire, Law Enforcement and National Disaster Emergencies.

Contact the Duluth Travel Inc./El Sol Help Desk for the following issues: 

Note  - Contact to Duluth Travel or El Sol will incur a TMC fee (i.e., full service/touch fee).

• Reservations that cannot be made using the ConcurGov booking engine (including all Foreign Travel and most Alaska Travel issues)
• Travel Problems encountered while in Travel Status (i.e. flight availability, rental car availability, etc.)

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340.1 – Temporary Duty Travel

This chapter establishes the policies and  responsibilities for U.S. Geological Survey temporary duty travel.

Date:  12/23/14

OPR:  Office of Administration/Office of Accounting and Financial Management

Instruction:  Chapter is revised to reflect current U.S. Geological Survey (USGS) temporary duty travel (TDY) policies.

1.   Purpose and Scope . This chapter establishes the policies and  responsibilities for U.S. Geological Survey temporary duty travel.

2.   Authorities .

A.  General Service Administration issued Federal Travel Regulations.

B.   U.S. Department of the Interior Temporary Duty Travel Policy.

C.   U.S. Geological Survey Temporary Duty Travel Handbook.

D.  SM Chapter 205.2, Travel Delegations.

3.   Policies .  The  Department of the Interior (DOI) Temporary Duty Travel Policy  provides overall travel policies.  The USGS complements the DOI TDY policy with USGS-specific guidance provided in the USGS  Temporary Duty Travel Handbook .  General guidelines are as follows:

A.  Authorization for travel will be limited to that travel which is essential to the transaction of the USGS mission in the most effective and economical manner.  Authorizing officials must take into consideration the need for the travel and the use of travel substitutes (e.g., mail, teleconferencing, etc.).

B.  Travel will be by the most expeditious means of transportation practicable and be commensurate with the nature and purpose of the duties of the employee requiring such travel.  Travel must be conducted in the most effective and efficient manner and only when necessary to accomplish the mission of the Government (e.g., travel by direct route on common carrier in coach class).

C.  Employees traveling on official business are expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business.  Travelers may not use premium accommodations or obtain unnecessary service at Government expense.

D.  Travel expenses which will be reimbursed are confined to those expenses essential to the transacting of official business.

E.  Travel expenses are properly chargeable to the appropriation current at the time such expenses are incurred.

3.   Responsibilities .

A.  The Chief, Office of Accounting and Financial Management, is responsible for developing and implementing USGS policies and procedures relative to the management of travel and for providing staff advice and financial services in support of such matters.

B.  USGS officials, to whom authority to authorize travel is delegated, are responsible for exercising this delegation in compliance with the requirements of all travel authorities.  (See SM Chapter 205.2, Travel Delegations, for specific travel authorities.)  For the most part, first-line supervisors and managers involved in the travel process are authorized to approve necessary travel and provide the primary management controls over the approval of travel expenses and  review travel vouchers to ensure that the travel was properly authorized, amounts claimed are reasonable, and voucher is complete.

C.  Employee is responsible for submitting a travel voucher for approval within 5 workdays of completion of the travel, or every 30 days if in an extended temporary duty travel status.

4.   Guidelines for Issuing Travel Authorizations .  Travel authorizations (TA) must be issued in advance of travel and approved at least one supervisory level above the traveler.  The TA constitutes the legal basis for performing the travel.  The TA includes the purpose, place, dates, conditions, limitations, allowances, and estimated costs of the travel, as well as accounting information.

/s/ Katherine McCulloch                                                        December 23, 2014 ______________________________________________    __________________________ Katherine McCulloch                                                                                     Date Acting Associate Director for Administration

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• Per Diem Lookup

To eliminate the confusion caused by a duplicate regulation, we discontinued hosting the FTR. Follow the link below to view the official copy.

Access the federal travel regulation on eCFR.gov

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The Federal Travel Regulation summarizes the travel and relocation policy for all federal civilian employees and others authorized to travel at the government’s expense. Federal employees and agencies may use the FTR as a reference to ensure official travel and relocation is conducted in a responsible and cost effective manner.

Download the FTR (41 CFR) [PDF]

Last annual edition updated July 1, 2021. Prior years may be found at Code of Federal Regulations (Annual Edition) . Contents may be out of date. Refer to eCFR.gov for the most up-to-date regulation information.

Explore bulletins and other documents .

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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• Travel Management

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Travel regulations.

There are a number of policies and guidelines that pertain to travel. The overarching policy for Temporary Duty (TDY) travel is  Title 41, electronic Code of Federal Regulation (41 eCFR) .

Where the FTR allows Agency flexibility, the Departmental Travel Handbook further defines DOCs travel policies. The OFM/OFRIC, Travel Management Division, is responsible for the Travel Handbook. A DOC policy expert can be reached at (202) 482-1818.

Federal Travel Regulations and Related Files

• FTR Amendment and Bulletins
• If you are an executive entering or leaving government services as part of a presidential transition, you are eligible for special allowances to cover some relocation expenses.  See the GSA Presidential Transition Policy for information on new appointees and departures.  
• The National Institute of Standards & Technology (NIST) will provide end-to-end relocation services, including counseling, and shipment of household goods coordination.  

Other travel-related guidance includes:

Joint Travel Regulations (JTR)

Foreign Affairs Manual (FAM)

United States Census Bureau - Travel and Transportation Information

 (Internal to Census)

National Oceanic & Atmospheric Administration - Travel and Transportation Information  (Internal to NOAA)

United States Patent & Trademark Office - Travel and Transporation Information

(Internal to PTO)

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Compensatory Time Off for Travel

Fact sheet: compensatory time off for travel, description.

Compensatory time off for travel is earned by an employee for time spent in a travel status away from the employee's official duty station when such time is not otherwise compensable.

Employee Coverage

Compensatory time off for travel may be earned by an "employee" as defined in 5 U.S.C. 5541(2) who is employed in an "Executive agency" as defined in 5 U.S.C. 105, without regard to whether the employee is exempt from or covered by the overtime pay provisions of the Fair Labor Standards Act of 1938, as amended. For example, this includes employees in senior-level (SL) and scientific or professional (ST) positions, but not members of the Senior Executive Service or Senior Foreign Service or Foreign Service officers. Effective April 27, 2008, prevailing rate (wage) employees are covered under the compensatory time off for travel provision. See CPM 2008-04 .)

"Compensable"

Compensatory time off for travel may only be earned for time in a travel status when such time is not otherwise "compensable." Compensable refers to periods of time creditable as hours of work for the purpose of determining a specific pay entitlement. For example, certain travel time may be creditable as hours of work under the overtime pay provisions in 5 CFR 550.112(g) or 551.422. (See fact sheet on hours of work for travel .)

Creditable Travel

To be creditable under this provision, travel must be officially authorized. In other words, travel must be for work purposes and must be approved by an authorized agency official or otherwise authorized under established agency policies.

For the purpose of compensatory time off for travel, time in a travel status includes-

• Time spent traveling between the official duty station and a temporary duty station;
• Time spent traveling between two temporary duty stations; and
• The "usual waiting time" preceding or interrupting such travel (e.g., waiting at an airport or train station prior to departure). The employing agency has the sole and exclusive discretion to determine what is creditable as "usual waiting time." An "extended" waiting period-i.e., an unusually long wait during which the employee is free to rest, sleep, or otherwise use the time for his or her own purposes-is not considered time in a travel status.

Commuting Time

• Travel outside of regular working hours between an employee's home and a temporary duty station or transportation terminal outside the limits of his or her official duty station is considered creditable travel time. However, the agency must deduct the employee's normal home-to-work/work-to-home commuting time from the creditable travel time.
• Travel outside of regular working hours between a worksite and a transportation terminal is creditable travel time, and no commuting time offset applies.
• Travel outside of regular working hours to or from a transportation terminal within the limits of the employee's official duty station is considered equivalent to commuting time and is not creditable travel time.

Crediting and Use

Compensatory time off for travel is credited and used in increments of one-tenth of an hour (6 minutes) or one-quarter of an hour (15 minutes). Employees must comply with their agency's procedures for requesting credit within the time period required by the agency. Employees must also comply with their agency's policies and procedures for scheduling and using earned compensatory time off for travel.

Compensatory time off for travel is forfeited-

• If not used by the end of the 26th pay period after the pay period during which it was earned. (See Notes 1 and 2.)
• Upon voluntary transfer to another agency;
• Upon movement to a noncovered position; or
• Upon separation from the Federal Government. (See Note 1.)

Under no circumstances may an employee receive payment for unused compensatory time off for travel.

Note 1: See exceptions for uniformed service or an on-the-job injury with entitlement to injury compensation at 5 CFR 550.1407(a)(2) and Question 24 of the Questions and Answers on Compensatory Time Off for Travel (under References below).

Note 2: See exception due to an exigency of the service beyond the employee's control at 5 CFR 550.1407(e) and Question 25 of the Questions and Answers on Compensatory Time Off for Travel (under References below).

Limitations

Compensatory time off for travel may not be considered in applying the biweekly or annual premium pay caps or the aggregate limitation on pay. There is no limitation on the amount of compensatory time off for travel an employee may earn.

• 5 U.S.C. 5550b
• 5 CFR 550, subpart N
• Questions and Answers on Compensatory Time Off for Travel (see Attachment 1 to CPM 2005-03)
• Examples of creditable travel time (see Attachment 2 to CPM 2005-03)
• Hours of Work for Travel

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USDOT Finalizes Important National Regulation to Promote Transit Safety and Protect Transit Workers

WASHINGTON – The Biden-Harris Administration will continue its focus on keeping public transportation the safest mode of surface travel, while increasing safety protections for transit workers. The U.S. Department of Transportation's Federal Transit Administration (FTA) announced a final rule updating FTA's Public Transportation Agency Safety Plans (PTASP) regulation , along with a newly revised National Public Transportation Safety Plan . These major safety updates will make transit systems safer for transit workers and passengers nationwide, while providing workers more input in safety-making decisions through enhanced safety committees.

"Millions of Americans depend on safe, reliable public transportation every year, and transit workers deserve to be safe when they’re delivering this essential service," said U.S. Secretary of Transportation Pete Buttigieg . "These improved safety measures will enhance the safety of public transportation by empowering transit agencies and workers to identify risks, find solutions to mitigate those risks, and ensure the solutions are properly carried out."

The new rule and revised safety plan are the result of months of work by Biden-Harris Administration leaders and in response to dozens of comments filed by stakeholders, including transit agencies.

"The safe operation of public transit is FTA's top priority," said FTA Acting Administrator Veronica Vanterpool . "Today's updates to the National Safety Plan and PTASP regulation reflect our continued commitment, in cooperation with our state and industry partners, that every rider of public transit has a safe and reliable transportation experience."

Public Transportation Agency Safety Plans Update

In the first major update to the PTASP regulation , FTA is increasing frontline transit worker involvement in safety, strengthening communication between frontline transit workers and transit agency management, and requiring the industry to use data to identify and manage safety risk.

The changes apply to more than 700 transit agencies nationwide, including requirements for transit agencies serving areas with a population of 200,000 or more that largely coincide with the most significant increases in reported assaults on transit workers.

Under the Bipartisan Infrastructure Law, impacted transit agencies are required to establish safety committees with equal numbers of frontline transit worker and management representatives to address safety issues. The updated PTASP regulation includes specific requirements for safety committee membership, procedures, and responsibilities to provide frontline workers more input into safety decision-making. 

A safety committee can recommend safety improvement strategies based on the agency’s safety risk reduction program. If approved as part of the larger agency safety plan, transit agencies are required to implement the safety risk mitigations. This includes preventing assaults on transit workers and vehicle-pedestrian collisions.

The new rule also requires safety performance targets be set by agencies.

All applicable transit agencies are also required to incorporate de-escalation training for frontline transit workers and minimize exposure to infectious diseases, consistent with guidance from the Centers for Disease Control and Prevention or a state health authority.

The updated regulation also incorporates the Bipartisan Infrastructure Law requirement that transit agencies serving areas with a population of less than 200,000 develop their safety plans in cooperation with frontline transit worker representatives.

National Safety Plan

Reauthorized under President Biden's Bipartisan Infrastructure Law in November 2021, the National Safety Plan creates a blueprint for transit agencies to adopt stronger safety practices, including mandatory performance measures for transit agencies subject to the PTASP regulation to address assaults on transit workers. 

The updated safety plan also includes best practices, tools, technical assistance, voluntary standards, and other resources for transit agencies to improve their safety performance related to major events, collisions, and injuries. The plan also incorporates Bipartisan Infrastructure Law provisions for risk-based approaches to reducing injuries and fatalities on transit systems.

The updated plan supports the Department's goal of making our transportation systems safer for all, which supports the vision outlined in the National Roadway Safety Strategy . It also builds upon FTA's Bus-to-Person Collision Safety Advisory , which calls on transit agencies to assess this safety concern and consider strategies to reduce these types of collisions that accounted for 15 percent of all transit fatalities between 2008-2021, as reported to the National Transit Database.

The updated National Safety Plan includes 22 performance measures, including eight measures for safety risk reduction programs. Joint labor-management safety committees will now use these measures to set risk reduction performance targets focused on reducing the number and rates of accidents, injuries, and assaults on transit workers.

FTA will continue to provide technical assistance to transit agencies regarding the PTASP regulation and National Safety Plan. Sign up for email alerts to receive the latest PTASP and National Safety Plan updates.