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Overnight travel expenses and allowances

Work-related travel expenses, records you need to keep, travel allowances and record keeping exceptions.

Overnight travel expenses

Deductions for travel expenses you incur when you travel and stay away from home overnight for work.

Keeping travel expense records

Keeping receipts of your travel expenses, and a travel diary of your work-related travel activities.

Travel allowances for overnight travel

How to declare your travel allowance and claim expenses. Check the reasonable amounts and record keeping exceptions.

Quarantine and testing expenses when travelling for work

Deductions for expenses you incur if you're travelling for work during COVID-19 and must quarantine.

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Etax - Online Tax Return 2024

Tax returns are easy at Etax

Download a vehicle logbook template plus other tax return expense trackers for free!

Etax Expense Trackers and Logbook Template

Tax Resources To Help Boost Your Refund

Expense tracking can be tricky, especially if you don’t keep everything in one place. let’s help you fix that.

Unfortunately, it’s common for many of us to leave money in the ATO’s pocket that should be in our tax refunds. Often, the reason is simply because we don’t have the right evidence to support a claim. At Etax, it’s our job to help you get the best possible tax refund each year, so we’ve created these tax resources to make it easier for you to keep track.

Use these tax resources, logbook templates and expense trackers to maximise your tax return this year – it can add $$$ to your tax refund.

The expense trackers and logbook templates on this page will save you lots of time and money! Use these resources and you’ll get the best tax refund possible on your next tax return.

Let’s get tracking:

Download our vehicle logbook template and other expense trackers for rental properties, uniforms, and other claimable expenses, anytime, for FREE!

How to use the expense trackers, logbook template and diaries?

Simply download whatever you need and pop them into your Tax folder, and you’re good to get tracking! Just remember to use them regularly.

Work From Home Diary

Work From Home Diary

Use our work from home diary to track your work from home (WFH) hours. Just put in the date and the number of hours you worked at home each day and the diary automatically keeps a tally of all your hours throughout the year. Simple!

Download a WFH diary:

Read about changes to how you claim home office expenses

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Vehicle Logbook Template

Our vehicle logbook template helps you get the most from your work-related car journeys. Get your hands on this free car logbook template to easily keep track of every business trip you take.

Download car logbook template

Read our “how to claim your car expenses using the logbook method ” article for step by step instructions on how to claim car expenses correctly on your tax return.

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Rental Income and Expense Tracker

It’s super important to make sure you offset your rental income against your expenses at tax time. This rental income and expenses spreadsheet makes it simple to keep track of all your rental property finances in one simple to use spreadsheet.

Download a rental property income and expense tracker

Are you missing out on valuable rental property deductions on your tax return? Here are 27 refund boosting rental tax deductions you might be entitled to claim.

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Business Income and Expense Tracker

Etax has prepared this business income and expenses spreadsheet to help you keep track of your business, freelance or contract finances (inc. share economy work). This simple spreadsheet will help you keep accurate records to support your claims on your tax return.

Download a business income and expense tracker

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Travel Diary

Etax has prepared a travel diary template so you can record your business travel and maximise your travel deductions on your tax return.

Download a travel diary PDF for you business trips

Be sure to read our work related travel expenses guide for more detail about the types of travel you can claim.

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Laundry Diary

Use this laundry diary to help you keep a list all of your laundry expenses so you can claim them on your next tax return. They may not seem much, but it’s surprising how fast the cost of all those washes and dry cleaning mounts up over a year.

Download a laundry diary here.

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Statutory Declaration Form

An official statutory declaration form you can use to declare that items on your tax return are true if you no longer have the official evidence.

Download a Statutory Declaration Form

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Authorisation Letters

If you need to authorise someone else to act on your behalf with regard to any part of your tax return, or you do not have access to an Australian bank account, please get in touch. We can provide you with instruction for how to provide authority for others to assist you.

Send us an email to let us know what assistance you need or if you wish to provide alternative bank details

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Individual Tax Return Checklist – Basic

This Individual Tax Return Checklist contains a basic list of supporting documents you will need to complete your tax return. Need some extra help with tax deductions? Read our blog here.

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Individual Tax Return Checklist – Advanced

This Individual Tax Return Checklist contains a comprehensive list of supporting documents you will need to complete your tax return.

For personal use only

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Travel Diaries - Create your own traveler's diary

Creating a travel diary allows you to capture the magic of your adventures and preserve cherished memories. Explore different ways to create one in this blog article, including how Journey, an innovative online journaling platform, can help you on this remarkable travel journey.

Ashley

Read more posts by this author.

Traveling is an enriching experience that allows us to explore new cultures, meet new people, and create lifelong memories. While we may capture moments through photographs, it's equally important to document our travel experiences in a way that will enable us to relive them in the future. One fantastic way to do this is by creating your own travel diary online. In this blog post, I'll discuss the significance of travel diaries and how using Journey, a popular online travel journaling app, can help you create a unique and personalized travel diary.

Why Keep a Travel Diary?

A travel diary serves as a personal chronicle of your adventures, capturing not only the places you visit but also the emotions, experiences, and lessons learned along the way. Whether you are an avid traveler or embarking on a once-in-a-lifetime trip, a travel diary serves as a treasure trove of emotions, observations, and reflections. Here are a few reasons why keeping a travel diary is beneficial:

my work space.I’m the founder of the company Arttravelling ( travel for artist)

1. Memory Preservation

Memories can fade over time, but a traveler's diary preserves the details, allowing you to relive those special moments and emotions years later. It becomes a cherished keepsake that transports you back to the sights, sounds, and experiences of your travels.

Peace sign by Golden Gate Bridge

2. Self-Reflection and Personal Growth

Documenting your travel experiences in a diary encourages self-reflection. It allows you to process your thoughts and emotions, reflect on cultural differences and similarities, and gain a deeper understanding of yourself and the world around you. It acts as a tool for personal growth and self-discovery.

Riding in the Desert of Sahara

3. Capturing the Small Details

While photographs capture the visual aspects of your travels, a traveler's diary allows you to capture the small yet significant details. From the taste of a delicious local dish to a meaningful conversation with a stranger, these details add depth and richness to your storytelling.

Breakslow - Budapest Coffee Tour 2019.04.13 - 2019.10.13

4. Sharing and Connecting

A travel diary is not only for personal reflection but can also be shared with loved ones, friends, and even fellow travelers. It allows you to share your experiences, recommendations, and insights, creating connections and inspiring others to embark on their own travel adventures.

Creating Your Online Travel Diary

With the advancement of technology, keeping an online travel diary has become an increasingly popular and efficient way to document travel experiences. Online journaling platforms provide an easy and accessible way to share your adventures with friends, family, and even a wider audience. Creating an online travel diary allows you to incorporate multimedia elements such as photos, videos, and interactive maps, enhancing the storytelling aspect of your journey. Here's how you can get started:

1. Choose an Online Journaling Platform

There are several online journaling platforms available, and you should select one that suits your needs. One popular choice is Journey , an intuitive app that offers a range of features specifically designed for creating travel diaries.

2. Select a Theme or Template

Many online journaling platforms provide themes and templates specifically tailored for travel diaries. These themes can add aesthetic appeal to your diary and make it visually appealing. Choose one that resonates with your style and enhances your storytelling.

3. Incorporate Multimedia Elements

Online travel diaries allow you to go beyond text and include multimedia elements like photos, videos, and even audio recordings. Adding these visual and auditory elements not only enhances your storytelling but also allows you to capture the essence of your experiences.

Hat and photos in flatlay

4. Organize and Categorize

Use tags, categories, or folders within your online diary to organize your entries by location, date, or themes. This makes it easier to navigate through your diary and find specific entries or memories.

5. Share and Engage

Online travel diaries give you the option to share your entries with a select group of people or even publish them publicly. Sharing your travel diary with others allows you to connect, inspire, and engage with fellow travelers, and it can also provide a platform for tips, recommendations, and advice.

travel diary template ato

Using Journey to Create Your Travel Diary

Journey is a versatile and user-friendly online journaling app that can be perfectly tailored to suit your travel diary needs. Here are some features that make Journey an excellent choice for creating your own travel diary:

1. Multimedia Integration

Journey allows you to effortlessly add photos, videos, and even audio recordings to your entries. This means you can visually capture the breathtaking landscapes, delicious meals, and memorable moments during your travels. You can also include audio recordings of ambient sounds, interviews with locals, or personal reflections to enhance your diary entries.

Add memorable travel moments, photos, videos, and even audio to the Journey app, allowing you to create a rich and immersive travel diary experience.

2. Geo-tagging & Mapping

One of the remarkable features of Journey is its ability to automatically detect your location and incorporate geotags into your entries. This functionality allows you to effortlessly keep track of the places you visit during your travels. By adding geotags to your entries, you can easily organize your diary by location and create a visual map of your travel route.

Display your geo-tagged entries beautifully on Google or Apple Maps, enhancing the visual representation of your travel journey.

Not only does this make it easier for you to recall specific moments and places from your journey, but it also adds a new level of depth and context to your travel diary. With just a few clicks, you can instantly view all the entries associated with a particular location, immersing yourself in the memories and experiences of that specific place.

3. Multiple Devices & Syncing

Whether you prefer to write on your smartphone, tablet, or computer, Journey provides seamless synchronization across multiple devices. So, you can start writing on your phone and continue on your laptop without missing a beat.

Sync your travel diary seamlessly across multiple devices, including iOS, iPad, Android, Mac, and web platforms.

4. Privacy & Security

In the digital age, privacy is a growing concern for many individuals. Thankfully, the advancements in technology also include measures to protect our personal information. Journey recognizes the value of privacy and offers various privacy settings to ensure that you have control over who can access your diary. This means that you can choose to keep your entries private and only for your eyes, or share them selectively with close friends and family. If you are comfortable with it, you can even publish your entries publicly to inspire and connect with a wider audience.

Take control over who can access your Journey diary by enabling a passcode and utilizing end-to-end encryption for added security.

One aspect that further enhances the privacy and security of your online travel diary is the implementation of end-to-end encryption . This means that your data is encrypted on your device and can only be decrypted by the intended recipient, making it virtually impossible for anyone else to access your diary without your consent. With Journey's commitment to privacy and secure encryption, you can share your travel experiences confidently, knowing that your personal information is protected.

By offering these privacy settings and implementing end-to-end encryption, Journey empowers users to fully embrace the benefits of an online travel diary while maintaining control over their personal data. Whether you choose to keep your entries private or share them with a select few or the world, you can rest assured that your privacy is respected and your content remains secure.

5. Journaling Prompts & Templates

Journey understands that sometimes finding the words to express your travel experiences can be a challenge. To support you in capturing the essence of your journey, Journey provides a collection of travel journal prompts and templates . These prompts are thoughtfully designed to inspire reflection and offer guidance on what to write about.

Select a travel journal template from Journey's template library, offering a range of options to personalize and enhance your travel diary.

Additionally, Journey offers pre-designed templates specifically tailored for travel diaries. These templates provide a structure and format for your entries, making it easier for you to organize your thoughts and create visually appealing pages. From simple layouts to more elaborate designs, these templates allow you to customize your travel diary to reflect your unique style and preferences.

Creating your own travel diary online is an excellent way to document your adventures and create a lasting memory of your travels. Journey's user-friendly interface, multimedia integration, privacy options, and sync features make it an ideal platform for crafting your travel diary. So, whether you're a seasoned traveler or embarking on your first journey, start your online travel diary with Journey and enjoy the process of reliving your adventures for years to come.

travel diary template ato

Travel Diaries

Finally, after the dark days of COVID-19 and endless lockdowns, etc., we are now seeing glimpses of opportunities to travel again (THANK GOD!). For business owners, this means work-related travel is once more on the table. Given it’s been a while between trips, I thought it might be useful to provide a refresher on travel diaries and when they are required.

When do I need to keep a travel diary and what do I record?

travel diary template ato

When you travel for work or your business, you are sometimes  required to keep a travel diary as per the ATO  to assist in working out which part of your travel is tax-deductible . I have outlined the circumstances below which would dictate when you should keep such a diary:

  • You are travelling for  6 or more nights in a row   outside of Australia , regardless of whether or not the amount you are claiming exceeds the  reasonable travel allowance amount .
  • You  do not  receive a  travel allowance ,
  • You are travelling in Australia (more than 6 nights in a row) and the amount you want to claim is  more than  the  reasonable travel allowance amount .

You should include the following in the diary:

  • Your location
  • The nature of the activity e.g. a conference
  • The day/s and time/s (start and end times)
  • The length of the activity e.g. 2 days
  • When you stopped for meals
  • Travel movements and activities before the activities end, or as soon as possible afterwards
  • The entries must be in English

What can I use as my travel diary?

The ATO has said that you can use a diary or journal of your choice for the purposes of keeping a travel diary. You can also use your digital calendar as well, making sure to attach receipts/invoices to each entry.

What other records do I need to keep?

It goes without saying, that you should keep all receipts and invoices related to your travel as well as the travel diary. This will make both the bookkeeper’s and tax agent’s jobs much easier 🙂 and make the ATO very happy!

Lastly, you need to remember that if you were required to keep a travel diary and you didn’t, then you may not be able to claim the relevant travel expenses on your tax return! Speak to your tax agent for further advice if this affects you. 

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Louise McLoughlin

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Ascent Accountants Perth Tax

Why you need to keep a travel diary (and how to do it)

travel diary template ato

If you travel for business or work and are away from your usual residence for six or more consecutive nights, you need to keep a travel diary and substantiate your expenses. And no, we don’t mean a sentimental diary detailing your tourism adventures… 

When we hear the phrase “travel diary”, it is easy to picture an aspiring writer trekking through Europe. Whilst that’s a nice idea, we’re talking about something much more practical — a truly useful tool. Keeping a travel diary for business can provide you with much-needed guidance when apportioning trip expenses. 

Do you really need a travel diary? 

Short answer? Yes. Here’s the long answer: let’s say you’ve flown internationally for six nights to attend a work conference and to secure a contract with an international client. After the convention, you’re treated by your client to many expeditions, meals and invaluable connections (lucky you!). Some nights, you’re by yourself and enjoy soaking up the local atmosphere. 

Upon your return, the whole trip becomes a blur, but the next day you must report back all business expenses… Without a travel diary, you’ve completely lost track of your expenses and only have a few ambiguous receipts. A travel diary is a saving grace that removes any guesswork, and saves you time when it comes to reporting what you did. 

Of course, not all business trips warrant a travel diary. If trips are less than six nights and predominantly for business, then keeping track of personal expenses may not be necessary. However, if using a travel diary brings ease of mind, there is no harm in using one, no matter how small the trip. 

How to use a travel diary. 

Choose how you best write on the go — a physical or digital diary. You might even manage by simply taking notes on your phone. You can also download a Travel Diary sheet with all the fields you need — we have one we give our Ascent Accounting clients. 

At the end of each day — or at each instance if you prefer — write down: 

  • The date. 
  • A description of each activity. 
  • The total cost (if applicable) and currency used. 
  • Details of who supplied the goods and services. 
  • The start and end times of the activity so the duration is clear. 
  • The location of the activity, for example, the name and suburb of a restaurant (not just “Sydney” or “Thailand”). 
  • If you have a receipt, keep this, too. 

Once you return from your trip, you can then apportion the business expenses based on the percentage calculated on time. For example, if only half of the trip was for business, then you’d apportion half of the cost to business. 

More advice on travel diaries. 

If you would like more information on travel diaries or apportioning business expenses, contact Ascent Accounting — we’re experts in business planning Perth-wide. We would be more than happy to provide you with some business advice. Start the conversation here .

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TRAVEL DIARY OVERSEAS

Travel Diary Overseas is a simple program to use. It includes a diary to comply with ATO requirements and also a place to record all of your travel related expenses. The reports include the Travel Diary and Travel Expenses totalled by category and also provide a summary of all transactions for each category for a specified date range.

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TRAVEL DIARY Complete the following: •    Date of Activity •    Start Time •    Finish Time •    Location of Activity •    Details of Business Activity •    Save creates the entry

Travel Diary Report – enter start date and end date and “generate report”.  This shows a detailed report of all travel diary entries for that period listed in date order.

TRAVEL EXPENSES Complete the following: •    Date •    Payee who the expense was paid to. To add a regular payee use Manage Payees. The payee will be saved for future use •    Details enter extra information in relation to the expense •    Category – Drop down list for standard expenses. To add your own category click “Manage Categories”. •    Amount $ price of expense. If it is in $Aus put in that box. If in Foreign currency put in that box and then the conversion rate and $Aus box will be calculated for you. •    Work Percentage if the expense is not 100% used for work change the % to the work percentage •    Save creates the expense item.

Reports Generated – Shows reports generated. Data is as at generated date a new report must be generated to reflect any changes.

Travel Expenses – enter start date and end date and “generate report”.  This shows a detailed report for all travel expenses for that period listed in date order.

Travel Expense Categories – enter start date, end dated and choose a category.  This shows a detailed report for the selected category for that period.

Travel Expenses All Categories – enter start date and end date and “generate report”.  This shows a detailed report for all travel expenses listed within each category.

All Reports can be saved to your device or printed using the information on the screen.

ATO Travel links:

https://www.ato.gov.au/Business/Income-and-deductions-for-business/Deductions/Deductions-for-travel-expenses/

https://www.ato.gov.au/individuals-and-families/income-deductions-offsets-and-records/deductions-you-can-claim/cars-transport-and-travel/overnight-travel-expenses-and-allowances/keeping-travel-expense-records

Disclaimer The information included on these pages is of a general nature and should be used only as a guide. Information may apply differently to different people in different circumstances. Taxation and related laws and practices can change frequently and without warning and caution must be exercised when relying on any information. Advice specific to an individual’s situation should be sought from a qualified and, where required by law, registered source.

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Diary or Log book Template

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Can I please know whether ATO has a standard template to keep a record for the hours working at home; As in how to record, what are the information needed to record in the template?

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Most helpful reply

travel diary template ato

Hi @Dednui ,

We do not have a standard template to track hours worked from home. However, we do have some suggestions of how to keep a record of hours worked at home.

Hope this helps,

JacquelineATO

travel diary template ato

Jacqueline,

I understand that you don't have a "template", but stating you have suggestions, and then not clarifying those makes it difficult for us to find a way to record the Work From Home hours etc.

Can you please provide the ATOs suggestions?

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Working from home expenses

Deductions for expenses you incur to work from home such as stationery, energy and office equipment.

Last updated 25 April 2023

Eligibility to claim

To claim working from home expenses, you must:

  • be working from home to fulfil your employment duties, not just carrying out minimal tasks, such as occasionally checking emails or taking calls
  • incur additional running expenses as a result of working from home
  • have records that show you incur these expenses.

To calculate your deduction for working from home expenses, you must use one of the methods set out below.

Where you incur running expenses for both private and work purposes, you need to apportion your deduction. You can only claim the work-related portion as a deduction.

Additional running expenses

Running expenses relate to the use of facilities within your home. These expenses are generally considered private and domestic expenses. You can claim a deduction for additional running expenses you incur as a direct result of working from home.

Additional running expenses may include:

  • electricity or gas (energy expenses) for heating or cooling and lighting
  • home and mobile internet or data expenses
  • mobile and home phone expenses
  • stationery and office supplies
  • office furniture such as chairs and desks
  • equipment such as computers, laptops and software
  • the repairs and maintenance to depreciating assets.

In limited circumstances where you have a dedicated home office, you may also be able to claim:

  • occupancy expenses (such as mortgage interest or rent)
  • cleaning expenses.

If your employer pays you an allowance to cover your working from home expenses, you must include it as income in your tax return.

If you're a sole trader or business owner and your home is your principal place of business, see Deductions for home-based business expenses .

Choosing a method to calculate your claim

From 1 July 2022 there are 2 methods available to calculate your claim:

  • an amount per work hour for additional running expenses
  • separate amount for expenses not covered by the revised fixed rate, such as the decline in value of depreciating assets
  • you no longer need a dedicated home office.
  • the actual expenses you incur as a result of working from home.

You must keep records to show you incur expenses as a result of working from home. The type of records you need to keep will depend on the method you choose to calculate your expenses.

For a summary of this information in PDF format, see Working from home deduction (PDF, 777 KB) This link will download a file .

Prior year work from home methods

To work out your deduction for working from home expenses in prior income years, use the table below for the methods available.

For the work from home fixed rates before 2018–19, see PS LA 2001/6 Verification approaches for home office running expenses and electronic device expenses

Expenses you can't claim

You can't claim a deduction for:

  • coffee, tea, milk and other general household items, even if your employer may provide these at work
  • costs that relate to your children's education, such as equipment you buy – for example, iPads and desks, subscriptions for online learning
  • items your employer provides – for example, a laptop or a mobile phone
  • expenses where your employer reimburses you for the cost.

Authorised by the Australian Government, Canberra.

Fixed rate method - 67 cents

Check your eligibility to calculate your working from home expenses using the fixed rate method – 67c per hour.

Fixed rate method - 52 cents

Check your eligibility to calculate work from home expenses using the fixed rate method – 52 cents per hour.

Actual cost method

Check if you're eligible to calculate your work from home expenses using the actual cost method.

Shortcut method

Check if you're eligible to calculate your working from home deduction using the shortcut method of 80 cents per hour.

Occupancy expenses

Check if you're eligible to claim occupancy expenses when you work from home because there is no alternative workplace.

Work from home expenses and decline in value

Decline in value when you claim working from home expenses using the fixed rate method 52c or the shortcut method 80c.

Create your own travel diary online

Explore. create. inspire..

Don't let beautiful memories fade. Create your own travel journal in our software for web, iOS and Android. Create an account and start today!

Tell your story

Easily add stories to your diary in our online editor or app, which have been designed to look like an actual book. Choose from numerous fonts and styles to design your travel diary according to your own taste.

Change the layouts

After adding a text (or several texts), you can continue formatting the diary by choosing different layouts. Place a layout on the desired page and fill the grey areas with photos, maps or other features.

Add photos and maps

A travel journal is not complete without photos and maps! Click on a grey area and add an image, picture or map. You can place pins on the map to indicate certain locations or specify an entire travel route.

Share your diary

You choose which – if any – of your chapters you’d like to share with friends and family. Once you share them, they are automatically converted into an online travel blog that you can share with the world.

Order a beautiful book just with a single click.

  • Hardcover & softcover
  • 2 sizes: A4 and A5
  • (Luxury) matt & high gloss paper
  • From 24 up to 298 pages

What our customers say

Beautiful editor.

A lovely way to share my travel stories with those who stay at home. But I especially like that I can also have my own booklet made!

Easy to use

The application is very accessible to anyone and the illusion that you are writing in a real diary also works well. I love using Travel Diaries.

Just amazing

I used to create photo books, but now that I have discovered Travel Diaries that is a thing of the past. The combination of text and photos is unique.

Get started right away!

What are you waiting for? Capture your adventures in a digital diary that you can share with friends and family. You can switch between any of your devices anytime. Get started in our online web application.

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COMMENTS

  1. Keeping travel expense records

    Travel diary or similar record of your travel activities. You need to keep your travel expense records for 5 years from the date you lodge your tax return. If you don't keep written records of your travel expenses, you can't claim your travel expenses as a deduction. If you receive a travel allowance from your employer, you may be eligible for ...

  2. PDF Format of the Travel Diary

    The Australian Tax Office (ATO) requires that an employee must keep a travel diary whenever the travel is for a period of more than five consecutive nights. A travel diary is not required where the travel is for a period of five nights or less. Format of the Travel Diary A daily record of each business activity undertaken during the travel must ...

  3. Travel expenses

    As Rebecca is travelling for more than 6 nights, she keeps the below travel diary. Travel diary for May: Saturday 9 May - 10.00am flight Q13 to London (via Dubai) Sunday 10 May - Arrive London 1.00pm local time. Bus to hotel in Chelsea 3.00pm; Monday 11 May - Rest day; Tuesday 12 May - Chelsea flower show set-up day from 9.00am

  4. Record keeping exceptions for travel allowance expenses

    your travel allowance expenses are within the reasonable amounts. If you meet these conditions you don't need to keep written evidence of your accommodation, food and drink and incidental expenses, or a travel diary. But you still need records showing that you incurred the expenses on work-related travel. If your deduction for travel allowance ...

  5. MT 2038

    the taxable value of the benefit. Similarly, a travel diary . must be kept for travel by an employee inside Australia where . the trip involves the employee being away for more than 5 . consecutive nights and the purpose of the travel is not . exclusively in the course of the employee's employment. [Note: This is a consolidated version of this ...

  6. 2023 FBT series: When do you need to keep a travel diary?

    What is a 'travel diary'? A travel diary is a record maintained by an employee that provides details of their travel movements, including the dates, places, times and duration of activities when travelling for work. While the ATO does not require travel diaries to be recorded in a specific format, minimum requirements have been outlined by ...

  7. Declaring your travel allowance and claiming expenses

    A travel allowance expense is a deductible travel expense: you incur when you're travelling away from your home overnight to perform your employment duties. that you receive an allowance to cover. for accommodation, meals (food or drink), or incidentals. You incur a travel allowance expense when you either: actually pay an amount for an expense.

  8. Travel Diary Domestic

    Travel Diary Domestic is a simple program to use. It includes a diary to comply with ATO requirements and also a place to record all of your travel related expenses. The reports include the Travel Diary and Travel Expenses totalled by category and also provide a summary of all transactions for each category for a specified date range. TIPS ...

  9. Overnight travel expenses and allowances

    Deductions for travel expenses you incur when you travel and stay away from home overnight for work. Keeping travel expense records Keeping receipts of your travel expenses, and a travel diary of your work-related travel activities.

  10. Travel Diary

    I am meant search and write about when a travel diary is needed and when it's not. Few questions that I have and could not find on the ATO website are: 1. I could not find a clear definition to what is a business day and what is a private day when travel for work. 2. there is also if the person primary component excedded his business component ...

  11. PDF Fringe Benefits Tax (FBT) Travel Diaries

    A travel diary is required to include: The name of the person who has travelled; The departure date (from home or office); The return date (to home); A record of the number of nights the person is away from home (the number of nights away from home includes transit time); A record of the place an activity was undertaken;

  12. Vehicle Logbook Template & Other Expense Tracking Resources

    Download. For personal use only. Our vehicle logbook template and tax resources to help with your expense tracking are provided free for self-guided tax return activities. It is okay to use them for personal purposes, but it is not legal to re-distribute, re-brand or sell these materials, or their contents, without prior authorisation.

  13. Claiming a tax deduction for business travel expenses

    As Rebecca is travelling for more than six nights, she keeps the below travel diary. Travel diary for May: Saturday 9 May - 10.00am flight Q13 to London (via Dubai) Sunday 10 May - Arrive London 1.00pm local time. Bus to hotel in Chelsea 3.00pm; Monday 11 May - Rest day; Tuesday 12 May - Chelsea flower show set-up day from 9.00am

  14. In regards to FBT and a travel diary

    Hi @Timothy_mason_1,. When keeping a travel diary. it's important to record the hours for business and private. There isn't a percentage rate as such. It depends on each day's entries as they could vary.

  15. 2023 FBT series: Travel ruling tips and tricks

    2023 FBT Series: New travel ruling guidance - Transport expenses. In February 2021, the Australian Taxation Office (ATO) released Taxation Ruling TR 2021/1, which provides guidance on the income tax deductibility of transport expenses incurred in connection with travel. To the extent that an employer provides these types of benefits to ...

  16. DOC Current staff

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  17. Travel Diaries

    Select a travel journal template from Journey's template library, offering a range of options to personalize and enhance your travel diary. Additionally, Journey offers pre-designed templates specifically tailored for travel diaries. These templates provide a structure and format for your entries, making it easier for you to organize your ...

  18. Travel Diaries

    When you travel for work or your business, you are sometimes required to keep a travel diary as per the ATO to assist in working out which part of your travel is tax-deductible . I have outlined the circumstances below which would dictate when you should keep such a diary: You are travelling for 6 or more nights in a row outside of Australia ...

  19. Why you need to keep a travel diary (and how to do it)

    A travel diary is a saving grace that removes any guesswork, and saves you time when it comes to reporting what you did. Of course, not all business trips warrant a travel diary. If trips are less than six nights and predominantly for business, then keeping track of personal expenses may not be necessary. However, if using a travel diary brings ...

  20. Travel Diary Overseas

    Travel Diary Overseas is a simple program to use. It includes a diary to comply with ATO requirements and also a place to record all of your travel related expenses. The reports include the Travel Diary and Travel Expenses totalled by category and also provide a summary of all transactions for each category for a specified date range. TIPS ...

  21. Diary or Log book Template

    We do not have a standard template to track hours worked from home. However, we do have some suggestions of how to keep a record of hours worked at home. Hope this helps, JacquelineATO. Jaylem (Newbie) 17 May 2023. Jacqueline, I understand that you don't have a "template", but stating you have suggestions, and then not clarifying those makes it ...

  22. Working from home expenses

    52 cents per work hour. Shortcut method. 1 March 2020 to 30 June 2020. 1 July 2020 to 30 June 2021. 1 July 2021 to 30 June 2022. 80 cents per work hour. For the work from home fixed rates before 2018-19, see PS LA 2001/6 Verification approaches for home office running expenses and electronic device expenses.

  23. Create your own travel diary online

    Choose from numerous fonts and styles to design your travel diary according to your own taste. Learn more. Change the layouts. After adding a text (or several texts), you can continue formatting the diary by choosing different layouts. Place a layout on the desired page and fill the grey areas with photos, maps or other features.