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How to Create a Travel Itinerary for Your Visa Application

Last Updated: February 27, 2024 Fact Checked

This article was co-authored by Stef Katz and by wikiHow staff writer, Nihal Shetty . Stef Katz is a Travel Agent and the Founder of The Travel Superhero. She has helped clients enjoy convenience, access, personal attention, and ease in their travel planning for 6 years. Stef specializes in elevated social travel and finds ways to bring peace of mind to her travelers with open communication, genuine care, and professional support. She holds an Associate's Degree in Liberal Arts from Miami Dade College and a Bachelor's Degree in Marketing from the University of Florida, as well as numerous certifications with destinations, tour companies, and cruise lines in the travel industry. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 69,948 times.

Applying for a visa to the EU or another location that requires an itinerary, but not sure where to get started? There are two major parts of a travel itinerary for visa purposes: evidence of flight reservations and hotel bookings. When creating an itinerary for your trip, it can be a little tricky figuring out how to get flight and hotel information without being on the hook for bills if your visa application isn’t successful. Luckily, we’ve got you covered with all the information you need to know about providing flight and lodging information for your visa, as well as the actual process of putting together the itinerary itself. Read on for our guide on how to create a travel itinerary for your visa application.

Obtaining Flight Information for Your Itinerary

Step 1 Get a flight reservation to avoid paying the full ticket fare.

  • Flight reservations are also sometimes called dummy tickets, which are acceptable for a number of visa applications, including the Schengen visa. These reservations are officially booked with an airline, so the airline will have a record of your transaction.
  • You can also look into using a reputable third-party service online to make legitimate flight reservations. Forged dummy tickets are illegal, so be careful when booking with third parties. It’s easy for officials to check to see if a dummy ticket is legitimate, and if you’re caught, your application will be denied.

Step 2 Purchase a refundable ticket if you’re willing to spend more upfront.

  • The additional cost of a refundable ticket can be very high. In some cases, a refundable ticket costs twice as much as a standard one. [3] X Research source
  • Although it might be tempting to refund your ticket when your visa is approved, then purchase a standard ticket, you may run into some trouble. If your original flight sells out, you won’t be able to travel on the same flight that you told the visa consulate about, which can raise some questions with officials upon your arrival.

Step 3 Hold a ticket with an airline if you can process your visa quickly.

  • Keep in mind that visas to some areas, like the EU, generally take 15 days for a decision (and potentially even longer). If the country you’re trying to travel to can process visas faster than this, then holding the ticket with the airline can be a great option.
  • For tickets purchased through award points, you may be able to hold your ticket for a longer period of time than if you were paying with cash. Check your airline’s policy.

Step 4 Hold a ticket with a travel agency for an insider’s advantage.

  • Shopping around with different travel agencies is a good way to ensure you can pick one with the best solution. Ask them if they have experience with holding tickets for visa applications and how they can best help you through the process.

Getting Lodging Information for Your Itinerary

Step 1 Purchase a refundable hotel reservation to protect your wallet.

  • Be sure to read the fine print of any hotel reservation you make. Some third-party sites for booking hotel rooms will advertise a room as being refundable even when it isn’t.

Step 2 Ask a friend for their address if they’re hosting you.

  • Some visa applications, including the Schengen visa, also require you to provide a letter from your friend or family member where they officially invite you to stay with them. This letter should also include information about your relationship with the host, as well as who will be responsible for covering the costs of your stay.

Step 3 Book a non-refundable reservation if you have a great deal.

Putting Together Your Itinerary

Step 1 Gather your flight and lodging information.

  • June 6th: Arriving to Berlin in the morning, going to Reichstag in afternoon, returning to AirBnB at night. June 7th: Going to Markthalle in morning, tour at Tiergarten in afternoon, and to Berghain at night.

Step 4 Submit your itinerary with your application.

  • If you’re denied a visa, many countries, including those from the Schengen area, will inform you of the reasons for this decision. You’ll then have a chance to submit an appeal to try and change the decision.

Expert Q&A

  • Although purchasing travel insurance might seem like a good way to protect your wallet, unfortunately, insurance likely won’t cover the costs of a missed trip due to a visa rejection. [11] X Research source Thanks Helpful 0 Not Helpful 0
  • ↑ https://itineraryforvisaapplication.home.blog/2020/06/08/what-is-dummy-flight-ticket-how-can-you-check-difference-between-dummy-flight-tickets-and-fake-flight-tickets/
  • ↑ https://www.transportation.gov/individuals/aviation-consumer-protection/refunds
  • ↑ https://www.thestar.com/business/as-pandemic-uncertainty-rises-should-you-pay-extra-for-refundable-airline-tickets/article_696eb070-144c-562f-8472-ecb70ea6ccb1.html
  • ↑ https://thepointsguy.com/guide/award-ticket-holds/
  • ↑ ​​ https://www.townandcountrymag.com/leisure/travel-guide/a37156362/travel-agent-benefits/
  • ↑ https://www.elliott.org/the-troubleshooter/refundable-hotel-reservation-mistake/
  • ↑ https://www.usatoday.com/story/travel/advice/2020/03/06/nonrefundable-hotel-rooms-heres-how-you-could-actually-get-refund/4971341002/
  • ↑ https://www.schengenvisas.com/flight-reservation-for-schengen-visa/
  • ↑ https://ec.europa.eu/home-affairs/policies/schengen-borders-and-visa/visa-policy/decision-visa-application_en
  • ↑ https://thepointsguy.com/news/credit-card-travel-insurance-visa-problems/

About This Article

Stef Katz

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Itinerary Templates

How to make/create a travel itinerary for a visa application [templates + examples] 2023.

A travel itinerary is one of the most widely used itineraries that are basically used by travelers to help them get from one area to another. Not only that this document also serves as one of the main requirements when traveling abroad.

travel plan sample for visa

Create a Travel Itinerary for a Visa Application – Step-by-Step Instructions

Step 1: business or leisure travel.

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Step 2: Research

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Step 3: Look for a Template

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Step 4: Pick Out a Travel Itinerary

how to create a travel itinerary for visa application step

Step 5: Open the File and Start Editing

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Step 6: Header

how to build a travel itinerary for visa application step

Step 7: Flight Details

how to create a travel itinerary for visa application step

Step 8: Accommodation

how to create a travel itinerary for visa application step

Step 9: Daily Schedule of Activities

how to make a travel itinerary for visa application step

Step 10: Additional Notes

how to make a travel itinerary for visa application step 10

Step 11: Save the Document

how to build a travel itinerary for visa application step

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Sample of Travel Itinerary for Visa Application

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Travel Itinerary for Visa Application

Are you planning to apply for a visa to travel abroad, but not sure how to create a travel itinerary for your application? Don’t worry, we’ve got you covered. In this blog post, we will show you how to make a travel itinerary for your visa application in a few easy steps. A travel itinerary is a document that outlines your travel plans, including your flight and hotel reservations, and your activities for each day of your trip. It is an important part of your visa application , as it demonstrates your purpose of travel, your duration of stay, and your financial capacity. A well-written travel itinerary can increase your chances of getting your visa approved. However, creating a travel itinerary can be tricky, especially if you don’t want to pay for your flight and hotel bookings before getting your visa. That’s why we have prepared some tips and templates for you to create a travel itinerary for your visa application without spending a lot of money. Read on to find out how to create a travel itinerary for your visa application in a few easy steps.

Sample of Travel Itinerary for Visa Application as Below: 

Name: John Doe

Contact: +1 234 567 890

Email: [email protected]

Purpose of travel: Leisure

Destination: France

Duration: 5 days

In this blog post, we have explained how to create a travel itinerary for your visa application in a few easy steps. We have discussed the benefits of getting a flight reservation and a hotel booking instead of paying for the full fare. We have also provided some examples and templates for different types of visas, such as Schengen visa , UK visa, US visa, and Canada visa. We hope this blog post has helped you to create a travel itinerary for your visa application easily and effectively. If you have any questions or comments, feel free to leave them below. Happy travels!

Who Need A Schengen Visa

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How to Plan the Travel Itinerary for a Successful Visa Application

How to Plan the Travel Itinerary for a Successful Visa Application

Planning an international trip is an exciting endeavor, filled with dreams of exploring new horizons, immersing yourself in different cultures, and creating lasting memories. The process can, however, become a little trickier if your trip requires a visa. Having a carefully planned travel itinerary is one important factor that might greatly impact your chances of getting a visa.

Your travel itinerary is an important document that demonstrates your commitment to a well-organized and lawful journey. It is more than just a list of dates and destinations you want to visit. This article is meant to walk you through the process of putting together an elaborate travel itinerary that is specifically adjusted for your visa application.

It’s vital to understand that each destination may have unique visa and documentation requirements before you start your visa application process. Therefore, in this post, we’ll delve into the possible setbacks of visa applications and how to handle them.

Then, we’ll go over how to create a trip itinerary that not only satisfies standard visa criteria but also gives you a well-organized blueprint for your approaching adventure. The information you’ll get can help you with everything from booking flights and accommodations to organizing daily schedules and documenting essential details.

Understanding Visa Requirements

It’s necessary to obtain a thorough understanding of the particular visa criteria for the destination of your choice before starting to make any kind of plans. Based on your nationality, the reason for your visit, and the length of your stay, each country has its own particular set of visa requirements and restrictions, which might differ greatly.

1. Researching Visa Requirements for Your Destination

a. Visa Types and Their Specific Requirements

Begin by identifying the type of visa you need. Tourist, business, student, and work visas are examples of common categories. There are specific requirements and paperwork for each category. To get comprehensive details on the various visa kinds and their associated criteria, go to the official website of the embassy or consulate of your destination country.

b. Visa Application Process and Documentation

The visa application process typically involves submitting a set of documents to prove your eligibility for the visa. These usually are your passport, a filled-out visa application form, a record of your income, proof of travel insurance, and, of course, a well-planned itinerary. Make a checklist of the exact papers needed for your visa application after researching these requirements.

2. Identifying the Importance of a Travel Itinerary in the Visa Application

Your travel schedule is essential for the success of your visa application. It serves as evidence of your intended travel plans and demonstrates to the consular officer that you have a clear and organized agenda for your trip. A well-planned travel itinerary is necessary for the following reasons:

a. Proof of Intent

The itinerary you provide demonstrates to the authorities that you are not intending to overstay your visa and that you truly intend to visit the country for the stated reason.

b. Itinerary as a Guide

While crafting your itinerary, you also create a personal roadmap for your trip. This will allow you to make the most of your time there and ensure you don’t miss out on any important activities.

c. Documentation of Financial Stability

A well-planned schedule can also show that you are financially stable. It proves that you have the financial capacity to support your living expenses throughout your stay and are unlikely to put a strain on the resources of the country you’re visiting.

The initial step to obtaining a visa acceptance is to comprehend the prerequisites for obtaining one as well as the role that the itinerary will play in the application procedure. With this information in hand, you may confidently go on to the following steps of itinerary planning. We’ll look at how to carefully choose your hotels and flights in the parts that follow, as well as how to plan a detailed itinerary that meets all requirements for visa applications.

Booking Flights

Once you’ve gained a clear understanding of the visa requirements and the role of your travel itinerary, the next step is to book your flights. Booking flights is a key component of your travel itinerary, so you should give it considerable thought to make sure you qualify for a visa and at the same time, get the most out of your trip.

1. Finding the Right Flight Options

a. Direct vs. Connecting Flights

One of the first choices you must make when booking your flights is whether to take a direct or connecting trip. Since they reduce travel time and potential risks of layovers, direct flights are typically more convenient. Connecting flights, however, may prove less expensive. When making this decision, take into account your preferences, budgetary limitations, and overall travel experience.

b. Budget vs. Premium Airlines

Airlines vary in terms of services, comfort, and price. While premium airlines deliver higher standards of service but cost more, budget airlines have lower rates but may have less amenities.

2. Considerations for Layovers and Transit Visas

a. Layovers

If you want to take connecting flights, pay extra attention to the length of the layovers. Make sure you have enough time to go through immigration, customs, and security procedures in between flights. Aim for a reasonable buffer because a short stay could result in missed connections. If you want to be on the safe side, you should consider a time window of minimum 3 hours.

b. Transit Visas

If a traveler has a layover in a certain country, they may need to apply for a transit visa. Research the requirements of each country in which you stop along the way and make the necessary visa arrangements early on.

3. Timing Your Flight Bookings

a. Early vs. Last-Minute Bookings

Booking your flights early often results in lower rates and better seat options. On the other side, last-minute reservations might be expensive and have a restricted number of flight options. To get the best deals, try to book your flights at least a few months in advance.

b. Flexible Dates

If possible, be flexible with your travel dates. This flexibility can help you find cheaper fares and more convenient flight times.

4. Saving Money on Airfare

a. Fare Comparison Websites

To discover the most affordable rates, use fare comparison websites and mobile apps. These are also known as travel aggregators. You can compare pricing on these platforms between various airlines as well as between different booking websites. My personal favorite is Momondo – I use it over 90% of the time!

b. Travel Rewards and Miles

If you’re a member of a frequent flyer program or have travel reward points, consider using them to offset the cost of your flights or to upgrade your travel experience.

c. Set Fare Alerts

Set up fare alerts to get notified when the cost of your selected flights decreases. This can help you find the best deals.

By picking your flights with care, you not only make sure that your travel plans comply with visa requirements, but you also create the conditions for a comfortable and enjoyable trip. The next crucial step in developing your comprehensive travel itinerary for your visa application is making hotel reservations.

Reserving Accommodations

After booking your flights, reserving accommodations is the major next step in creating a thorough travel itinerary for obtaining a visa. The quality of your trip and the success of your visa application can both be strongly impacted by where you decide to stay while traveling. Here’s how to go about it:

1. Choosing the Right Type of Accommodation

a. Hotels, Hostels, Airbnb, etc.

Your choice of accommodation should be in line with your vacation preferences and budget restrictions. Consider the following options:

  • Hotels: Offer comfort and services but may be more expensive.
  • Hostels: Budget-friendly and often cater to solo travelers and backpackers.
  • Airbnb or Vacation Rentals: Provide a home-like experience and can be cost-effective for group travelers or longer stays.

b. Location Matters

When selecting a place to stay, consider how close it is to the key attractions you intend to see as well as the location of your visa appointment (if applicable). You can save time and money on transportation by staying in a convenient area.

2. Booking Cancellation Policies and Flexibility

a. Flexible Booking Options

Given the uncertainties of travel, I highly recommend you to consider accommodations with flexible booking policies. If your plans change or your visa application is delayed unexpectedly, you can make changes or cancel reservations with minimal penalties.

b. Read Reviews and Check Amenities

Read reviews from previous guests before making a reservation to learn more about the facilities provided by the accommodation and the quality of their services. Pay attention to amenities like breakfast, parking, Wi-Fi or other personal requirements because they can enhance the comfort of your stay.

3. Budgeting for Accommodations

a. Setting a Budget

Decide how much you’re willing to spend per night on lodging. Your budget will help you narrow down your options and find suitable choices within your price range.

b. Consider Currency Exchange Rates

If you’re traveling to a country that has a different currency, keep in mind that exchange rates can have an impact on the price of your accommodations. Be prepared for fluctuations in currency values.

Once you’ve decided on your accommodations, make bookings as soon as possible to guarantee your stay. Most accommodations can be booked online through their official websites or third-party booking platforms, like Booking.com.

You not only guarantee a comfortable stay during your vacation by making reservations that fit your demands and budget, but you provide an essential piece that serves as documentation for your visa application. Your accommodation details will be a part of your comprehensive travel itinerary, which we’ll discuss how to create in the following section.

Creating a Detailed Itinerary

Now that you’ve booked your flights and accommodations, it’s time to put together a thorough travel itinerary that complies with visa application standards and serves as your guide for the duration of your trip. A well-structured itinerary demonstrates your commitment to organized and lawful travel. Here’s how to create one:

1. Daily Schedule Breakdown

a. Arrival and Departure Dates and Times

Indicate your arrival and departure times and dates clearly. Verify that these correspond to the dates you listed on your visa application and any necessary accommodation reservations.

b. Accommodation Details

Include the names, addresses, and contact information for the accommodations where you’ll be staying. Ensure that this information matches your hotel reservations.

c. Transportation Within the Destination

Specify how you plan to get around your destination, whether it’s by public transportation, rental car, or ride share services. Include information like flight numbers, train schedules, or car rental bookings.

d. Sightseeing and Activities

Describe the attractions and activities you intend to attend each day. Include any pre-purchased tours or tickets, entrance costs, and opening hours. This shows a carefully organized itinerary.

2. Including Proof of Planned Activities and Reservations

a. Attach Confirmations and Reservations

Include a copy of any reservation confirmations you have for accommodations, flights, and activities. Such documents should be attached to your itinerary as proof of your travel arrangements.

b. Daily Itinerary Notes

Your daily agenda should have notes with additional context or justifications for specific actions. This can make it easier for consular officials understand the travel intentions.

3. Tips for Organizing the Itinerary Effectively

a. Use a Digital Format

Creating a digital itinerary is efficient and allows for easy sharing and storage. To stay organized, use tools like word processors, spreadsheets, or apps like Wanderlog for creating travel itineraries.

b. Keep It Concise and Easy to Read

Make sure your schedule is clear, concise, and simple to understand. Use bullet points or numbered lists to break down each day’s schedule and information.

c. Include Emergency Contacts

Include a section in the itinerary listing emergency contacts, such as relatives, friends, or anyone who can be contacted in case of an emergency.

Your travel itinerary is an essential document that proves your trip was carefully thought out and has a clear purpose. It not only complies with the standards for visa applications but also acts as your roadmap for a simple and delightful journey. The next lesson will cover how to properly document your travel itinerary to ensure it’s readily available for your visa application and during your travels.

Documenting Your Travel Itinerary

The next stage is to adequately document your journey after you’ve carefully planned it. Proper documentation ensures that your itinerary is readily accessible and can be presented as necessary during your visa application process and throughout your travels. Here’s how to document your travel itinerary:

1. Organizing the Itinerary in a Clear and Concise Format

a. Use a Digital Document

Make a digital itinerary in the form of a PDF, Word document, or spreadsheet. I recommend using platforms like Google Docs or Google Sheets, where documents are easy to access (on different devices, including mobiles), share, update and print if necessary.

b. Include a Header

At the top of your document, include a header with your name, passport information, and visa application details (if applicable). This ensures that your itinerary is personalized and can be easily identified.

2. Including Important Details in the Itinerary

a. Passport Information

The itinerary should clearly highlight your passport information, such as your passport number, issue date, and expiration date. For visa applications, this information is commonly required.

b. Contact Information

Include your contact details, including your phone number and email address. This makes it simple for consular officials to contact you if necessary.

c. Emergency Contacts

Designate a section for emergency contacts, such as relatives or friends who can be contacted while you are traveling.

3. Creating Both Digital and Physical Copies

a. Digital Copies

Save your digital itinerary on multiple devices, such as your smartphone, tablet, and laptop. Additionally, for simple access from anywhere, think about uploading it to cloud storage services like Google Drive or Dropbox. Again, in my opinion it’s best if you create the itinerary directly on Google Docs or Google Sheets so that the document is securely stored in the cloud from the very beginning.

b. Physical Copies

Print a physical copy of your itinerary to carry with you during your travels. It’s especially useful in case your digital devices fail, run our of battery or get lost.

c. Backup USB Drive

For increased security, keep a backup of your itinerary on a USB drive that is kept separate from your other devices. In the event that any data is lost, this can act as a backup.

Keep in mind that having your itinerary on hand for reference is important for meeting visa application criteria and potential immigration checks while traveling as well as for your convenience. To prevent any problems, make sure your schedule is well-planned, up-to-date and contains any relevant details.

You are ready to proceed with the visa application process and start your vacation with confidence after you have your well-organized travel schedule in hand. In the next section, we’ll go over additional tips and things to consider as you are getting ready for your international travel.

Additional Tips and Considerations

As you prepare your travel itinerary for a visa application, there are several additional tips and considerations to keep in mind. The following can guarantee a successful visa application and a hassle-free travel experience:

1. Insurance and Medical Coverage While Traveling

a. Travel Insurance

Travel visas often require proof of insurance (for example the Schengen visa ), so make sure you check if you need one or not. Either way, I recommend you consider getting travel insurance that includes coverage for unexpected events like medical emergencies and trip cancellations.

b. Health Preparations

Check if vaccinations or specific health precautions are necessary for your destination. Carry essential medications and prescriptions with you.

2. Currency Exchange and Financial Preparations

a. Currency Exchange

Familiarize yourself with the local currency and exchange rates. To cover initial costs upon arrival, take into consideration exchanging some money in advance.

b. Notify Your Bank

To prevent any problems with your credit or debit cards while traveling abroad, let your bank know about your travel intentions.

3. Local Customs and Travel Advisories

a. Research Local Customs

Research the local customs, traditions, and etiquette of your destination. Being respectful of local customs can enhance your travel experience.

b. Check Travel Advisories

Monitor travel advisories issued by your government for your destination. Stay informed about safety concerns and any travel restrictions.

4. Language and Communication Tools

a. Learn Basic Phrases

Familiarize yourself with basic phrases in the local language, especially greetings and polite expressions. It can go a long way in making connections with locals.

b. Translation Apps

Download translation apps or dictionaries to assist with language barriers. These can be invaluable in communicating your needs.

💬 To learn more about ways to overcome language barriers while traveling , read this dedicated article.

5. Carry Important Documents Securely

a. Document Copies

Make copies of essential documents like your passport, visa, travel itinerary, and insurance policies. Keep physical and digital copies separately.

b. Use a Travel Wallet

Invest in a secure travel wallet or pouch to keep your documents, money, and cards safe while on the move.

6. Stay Informed About Local Laws

a. Research Local Laws

Learn about the rules and regulations in the country you are visiting. If you encounter legal problems, ignorance of local legislation is not an acceptable defense.

b. Respect Local Culture

Be aware of cultural traditions and customs that may not align with your own. Avoid doing anything that can be interpreted as disrespectful or offensive.

By taking into account these additional suggestions, you’ll not only improve your level of travel readiness but also help to ensure a smooth application for a visa. In the last section of this article, I’ll show you how to review and finalize your itinerary to make sure it checks all the boxes.

Reviewing and Finalizing Your Itinerary

As you near the completion of your travel itinerary for your visa application, it’s crucial to take the time to thoroughly review and finalize the document. This phase ensures that your schedule is precise, complete, and ready to satisfy the demands of the visa application procedures. Here’s how to review and finalize your itinerary step-by-step:

1. Cross-Check All Reservations and Bookings

Check your flight reservations to make sure the times, dates, and flight numbers correspond to the travel itinerary. Any inconsistencies could cause difficulties during your visa application or at immigration checkpoints.

b. Accommodations

Make sure the dates on your schedule match up with the arrangements you’ve made for a hotel or other lodging options. Make sure the contact details are correct.

2. Verify the Accuracy of Information

Verify again that all of the information on your passport is correct, including the expiration date, issue date, and passport number. Mistakes in passport information can lead to visa application rejections.

b. Visa Application Details (if applicable)

Check that the visa application details, such as the type of visa, purpose of travel, and any supporting documents, match your actual travel plans and reservations.

3. Seek Assistance from Travel Agencies or Experts if Needed

a. Consult with Experts

Consult travel agents, visa consultants, or someone with knowledge of the particular visa application procedure for your destination if you have any questions concerning your trip plans or visa application.

b. Proofreading

Have a trustworthy person check your travel itinerary for any mistakes or discrepancies. A second set of eyes can spot errors you might have missed.

4. Create a Backup Itinerary

a. Digital Backups

Make sure you store digital copies of your itinerary on several different devices and in the cloud. In the event of gadget malfunctions or data loss, this redundancy will be a lifesaver.

b. Physical Copy

Your carry-on luggage should contain a printed copy of your completed itinerary. It should be easily accessible during your travels.

By diligently reviewing and finalizing your travel itinerary, you can minimize the risk of errors or discrepancies that may affect your visa application. A well-organized and accurate itinerary not only enhances your chances of visa approval but also serves as a valuable resource during your journey.

A carefully written travel itinerary serves as a crucial piece of documentation that might be the key to unlocking your journey in the sometimes challenging process of obtaining a travel visa. Every element of your itinerary, from making reservations for your hotel and airline tickets to planning your daily schedule and recording important information, is key to proving that you are committed to safe and legal travel.

Finally, we urge you to start your travel preparations well in advance. Understanding the particular visa requirements for your destination is a good place to start. After that, carefully plan your trip, keeping in mind all the information we’ve covered in this guide.

As you take the steps to create a comprehensive travel itinerary, you are not only paving the way for a successful visa application but also setting the stage for a fulfilling and enriching travel experience. Bon voyage!

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How to Fill DS-160 Form for US Visa: A Step-by-Step Guide (with screenshots)

Updated: September 21, 2023

How to Fill DS-160 Form Online for US visa

The first step in the US visa application process is to fill DS-160 form online. It’s a lengthy form with several pages and sections, so it can take you a few days to complete.

Before you start the application, go through my comprehensive guide on DS-160 form to understand the technical requirements and the documents needed for filling out the application.

Then, follow along this step-by-step guide to complete your DS-160 form. There are screenshots and instructions to guide you. For each question, there is a comment explaining what exactly needs to be entered.

IMPORTANT The result of your US visa for the most part depends on the information you fill in your DS-160. Pay careful attention to the information you enter in your DS-160. It must be accurate, and honest and must match with what you say during the visa interview. DO NOT, I repeat, DO NOT lie in your DS-160. This can lead to visa denial, visa ban, or permanent blacklist.

Table of Contents

Steps to fill ds-160 form, 01. getting started.

To start your DS-160 form, head over to the US Department of State’s Nonimmigrant Visa Application (DS-160) page.

Fill DS-160 Form Online for US Visa - Getting Started Apply for a Nonimmigrant Visa

  • Select a location where you will be applying for this visa [ Instruction: Select the country where you intend to attend your US visa interview]
  • Enter the code as shown [ Instruction : Enter the code shown in the captcha in this field. This is to make sure you are a real human and not a bot]
  • This visa application will ask you to upload a digital photo of yourself [ Instruction : If you already have a digital photo for your visa application, click on “Test Photo” to check if your photo meets the specifications. If you don’t have a photo and want to know the photo requirements, click on “Photo Standard Guide”]

NOTE The question “This visa application will ask you to upload a digital photo of yourself” is shown only for certain countries such as Malaysia, the Philippines, etc. If you choose a country such as India, Mexico, etc., this question will not be shown.

After you have entered the above data, you will see 2 buttons –

  • START AN APPLICATION [ Instruction : Click this button if you are starting a new application]
  • RETRIEVE AN APPLICATION [ Instruction : Click this button if you are retrieving a previously saved application]

Let’s look into these options in detail.

START AN APPLICATION

Click the “START AN APPLICATION” button when you are starting a new DS-160 application. This will create an Application ID, which you must print or make a note of. You will need the Application ID to retrieve your saved DS-160 application.

RETRIEVE AN APPLICATION

Your session times out if you leave your DS-160 form open for too long. If that happens, you can come back to your saved application (saved till the last section) using this option.

You might also need time to gather the information needed to fill DS-160 form. In that case, you can save and come back to your saved application using this option. You would need your DS-160 Application ID to retrieve the saved application.

After you enter the above data and click on “START AN APPLICATION”, you will see the “Application Information” Screen. Your “Application ID” will be displayed here. Print this page. Or take a screenshot or make a note of the DS-160 Application ID. You will need your Application ID to retrieve your saved DS-160 application.

Fill DS-160 Form Online for US Visa - Getting Started Application Information

  • I AGREE [ Instruction: Check the “I AGREE” box for Computer Fraud and Abuse Act]
  • Security Question [ Instruction : Select a security question from the list]
  • Answer [ Instruction : Enter the answer for your security question]

IMPORTANT Make a note of your “Application ID”, “Security Question” and “Answer”. The “Security Question and Answer” along with the “Application ID”, “Surname” and “Birth Year” are REQUIRED to retrieve your saved DS-160 visa application. If you forget any of this information, you will not be able to retrieve your saved application. You will have to start over again with a new DS-160 application.

NOTE You will have 30 days to complete a partially saved DS-160 application. These 30 days are calculated from the last time you edited your application. If you do not complete and submit your DS-160 form within 30 days, your application will be deleted and you will have to start over again.

02. Personal

Subsection: personal 1.

Fill DS-160 Form Online for US Visa - Personal Information 1

  • Surnames [ Instruction : Enter your surname from your passport. If you have any accents or special characters in your surname name, enter WITHOUT accents or special characters]
  • Given Names [ Instruction : Enter your given name from your passport. If you have any accents or special characters in your given names, enter WITHOUT accents or special characters ]
  • Full Name in Native Alphabet [ Instruction : Enter ONLY IF you have accents or non-Latin characters in your name or know how to write your name in your native language. Otherwise, simply check “Does Not Apply/Technology Not Available”. For detailed instructions, check out this article on how to fill Full Name in Native Alphabet ]
  • Have you ever used other names (i.e, maiden, religious, professional, alias, etc.)? [ Instruction : Select “Yes” if you have a maiden name, otherwise select “No”]
  • Do you have a telecode that represents your name? [ Instruction : Select “Yes” only if you have a Chinese name, otherwise just select “No”. For detailed instructions, read this article on how to fill Telecode name in DS-160 ]
  • Sex [ Instruction : Select “Male” or “Female”]
  • [Dropdown Options]
  • COMMON LAW MARRIAGE
  • CIVIL UNION/DOMESTIC PARTNERSHIP
  • LEGALLY SEPARATED
  • Date [ Instruction : Enter your date of birth]
  • City [ Instruction : Enter the city where you were born]
  • State/Province [ Instruction : Enter the state/province where you were born]
  • Country/Region [ Instruction : Enter the country where you were born]

If you have accents or special characters in your name

The “Surnames” and “Given Names” fields DO NOT ALLOW accents or special characters. You must enter your name WITHOUT accents or special characters in the “Surnames” and “Given Names” fields. Use the “Full Name in Native Alphabet” field to enter your full name with accents and special characters.

If you have a middle name on your passport

If you have a middle name in your passport (ex: Philippines passport), you must add your middle name to your given name(s) and enter it in your DS-160 “Given Name”.

Example below.

In your current passport Surname: XXXX Given Names: YYYY ZZZZ Middle Name: AAAA

This is how you will fill in your DS-160 Surname: XXXX Given Names: YYYY ZZZZ AAAA

If your surname in the passport is “blank”

If your surname in the passport is “blank”, use the following format in your DS-160 form.

In your current passport Surname: Given Name: XXXX YYYY

This is how you will fill in your DS-160 Surname: XXXX YYYY Given Name: FNU

Your US visa will be issued with the following name Surname: XXXX YYYY Given Name: FNU

NOTE:  FNU means First Name Unknown.

IMPORTANT:  You must get your passport fixed as soon as you can. It can create all kinds of issues, not only for visa applications but also at the airports. If you move to a foreign country to study or work, you won’t be able to open a bank account, apply for a driving license, etc.

What if your surname or given name is too long

You may be able to enter your Surname and Given Name completely in DS-160 form. But in the US visa, the Surname and Given Name fields have a certain character limit and will be truncated if over the character limit.

Even though your name is truncated in your US visa, it will not pose any problems with US immigration. US border officials are all aware of this and will not ask you any questions. You may be asked by the airline staff if they are not familiar with US visa name character limit.

In your current passport Surname: XXXX Given Name: AAAABBBB CCCCDDDD YYYYZZZZ

This is how you will fill in your DS-160 Surname: XXXX Given Name: AAAABBBB CCCCDDDD YYYYZZZZ

Your US visa will be issued with the following name Surname: XXXX Given Name: AAAABBBB CCCCDDDD YYYY

Subsection: Personal 2

Fill DS-160 Form Online for US Visa - Personal Information 2

  • Country/Region of Origin (Nationality) [ Instruction : Select your country of nationality ]
  • Do you hold or have you held any nationality other than the one indicated above on nationality? [ Instruction : Select “No”. Select “Yes” if you have acquired a nationality other than your birth nationality]
  • Are you a permanent resident of a country/region other than your country/region of origin (nationality) indicated above? [ Instruction : Select “No”. Select “Yes” if you have acquired permanent residence in a country other than your country of birth]
  • National Identification Number [ Instruction : Enter your National Identification Number from your country. If you don’t know, check “Does Not Apply” | ]
  • U.S. Social Security Number [ Instruction : Check “Does Not Apply”. Enter your US SSN if you have lived in the US before]
  • U.S.Taxpayer ID Number [ Instruction : Check “Does Not Apply”. Enter your US TIN Number if you had/have one]

Fill DS-160 Form Online for US Visa - Travel Information

  • FOREIGN GOVERNMENT OFFICIAL (A)
  • TEMP. BUSINESS PLEASURE VISITOR (B)
  • ALIEN IN TRANSIT (C)
  • CNMI WORKER OR INVESTOR (CW/E2C)
  • CREWMEMBER (D)
  • TREATY TRADER OR INVESTOR (E)
  • ACADEMIC OR LANGUAGE STUDENT (F)
  • INTERNATIONAL ORGANIZATION REP./EMP. (G)
  • TEMPORARY WORKER (H)
  • FOREIGN MEDIA REPRESENTATIVE (I)
  • EXCHANGE VISITOR (J)
  • FIANCÉ(E) OR SPOUCE OF U.S. CITIZEN (K)
  • INTRACOMPANY TRANSFEREE (L)
  • VOCATIONAL/NON-ACADEMIC STUDENT (M)
  • NATO STAFF (NATO)
  • ALIEN WITH EXTRAORDINARY ABILITY (O)
  • INTERNATIONALLY RECOGNIZED ALIEN (P)
  • CULTURAL EXCHANGE VISITOR (Q)
  • RELIGIOUS WORKER (R)
  • INFORMANT OR WITNESS (S)
  • VICTIM OF TRAFFICKING (T)
  • NAFTA PROFESSIONAL (TD/TN)
  • VICTIM OF CRIMINAL ACTIVITY (U)
  • PAROLE BENEFICIARY (PARCIS)
  • Specify [ Instruction : Select “BUSINESS & TOURISM (TEMPORARY VISITOR) (B1/B2)”. If you have selected a different visa class, then select the appropriate option here]
  • Intended Date of Arrival [ Instruction : Select the approximate date on which you intend to arrive in the US]
  • Intended Length of Stay in the U.S. [ Instruction : Select the number of days you intend to spend in the US on this trip]
  • Street Address (Line 1)
  • Street Address (Line 2) *Optional
  • Zip Code (if known)
  • OTHER PERSON
  • PRESENT EMPLOYER
  • EMPLOYER IN THE U.S.
  • OTHER COMPANY/ORGANIZATION

PRO TIP For “TEMP. BUSINESS PLEASURE VISITOR (B)”, you will have 3 options to choose from: B1 (Business), B2 (Tourism), and B1/B2 (Business and Tourism). I recommend selecting “B1/B2” even though your purpose might be strictly business or tourism. A US visa is issued for 10 years and you never know when you will need to visit the US for business or when for tourism. “B1/B2” will work for both purposes and will spare you from unnecessary questions at the port of entry.

NOTE Even if you have selected “B1” or “B2” as your choice, the US consulate might still issue “B1/B2”. In very rare cases, they issue a “B1” or a “B2”.

What if you plan to stay in a hotel when you travel to the US, instead of a friend/family/relative?

If you are planning to stay in a hotel, book a refundable or pay-at-check-in hotel . Use that address for the question “Address Where You Will Stay in the U.S.”. Cancel the booking after you receive your visa.

What if you have already booked your flight tickets for your US trip?

Fill DS-160 Form Online for US Visa - Travel Information

If you have already booked your flight and hotel, then you must select “Yes” to the question “Have you made specific travel plans”. You will see some specific questions for your trip. Enter the following information.

  • Date of Arrival in the U.S. [ Instruction: Select your exact date of arrival in the US]
  • Arrival Flight (if known) [ Instruction: Enter your arrival flight number. Leave it blank if you don’t know ]
  • Arrival City [ Instruction: Enter the first city where you will arrive]
  • Date of Departure from U.S. [ Instruction: Enter your exact date of departure from the US]
  • Departure Flight (if known) [ Instruction: Enter your departure flight number. Leave it blank if you don’t know]
  • Departure City [ Instruction: Enter the city where you will depart the US from]
  • Provide the locations you plan to visit in the U.S. [ Instruction: Enter the list of cities or places you plan to visit as part of your US trip. If you have more than one city, use the “Add Another” button to add more]

06. Travel Companions

Fill DS-160 Form Online for US Visa - Travel Companions

Persons traveling with you

  • Are there other persons traveling with you? [ Instruction : Select “No” if you will be traveling by yourself. Select “Yes” if you will be traveling with family/friends and provide details]
  • Are you traveling as part of a group or organization? [ Instruction : Select “No” if you will be traveling with family/friends. Select “Yes” only if you will be traveling with a group on an organized group tour]
  • Surnames of Person Traveling With You [ Instruction : Enter the surname of the person (family member/relative/friend/etc.) traveling with you]
  • Given Names of Person Traveling With You [ Instruction : Enter the given names of the person (family member/relative/friend/etc.) traveling with you]
  • OTHER RELATIVE
  • BUSINESS ASSOCIATE
  • Add Another [ Instruction : Use this option if you have more than one person (family member/relative/friend/etc.) traveling with you]

07. Previous U.S. Travel

Fill DS-160 Form Online for US Visa - Previous US Travel Information

  • Have you ever been in the U.S.? [ Instruction : Select “No” if you have NEVER been in the US. Select “Yes” if you have traveled to the US before and enter the below details]
  • Date Arrived [ Instruction : Enter your previous date of arrival in the US]
  • Length of Stay [ Instruction : Enter the number of days or months of your previous stay in the US]
  • Add Another [ Instruction : Use this option if you have been in the US multiple times. You can enter up to 5 previous visits to the US]
  • Do you or did you ever hold a U.S. Driver’s License? [ Instruction : Select “No” if you have not lived in the US before. If you have a US driver’s license, select “Yes” and enter your existing/expired US driver’s license details below]
  • Driver’s License Number [ Instruction : Enter your US driver’s license number. If you don’t remember, just check “Do Not Know”]
  • State of Driver’s License [ Instruction : Select the “State” that issued your driver’s license]
  • Add Another [ Instruction : Use this option if you had/have more than one US driver’s license]
  • Have you ever been issued a U.S. Visa? [ Instruction : Select “No”. Select “Yes” if you have been issued a U.S. visa before and enter your old visa details]
  • Date Last Visa was Issued [ Instruction : Enter the date of issue of your previous US visa]
  • Visa Number [ Instruction : Enter the visa number (printed in RED on your visa sticker) of your previous US visa]
  • Are you applying for the same type of visa? [ Instruction : Select “Yes” if applying for the same visa type, ex: B1/B2. Otherwise, select “No”]
  • Are you applying in the same country or location where the visa above was issued, and is this country or location your place of principal of residence? [ Instruction : Select “Yes” if applying in the same location as your previous US visa and is also your current country of residence. Otherwise, select “No”]
  • Have you been ten-printed? [ Instruction : Select “Yes” if your fingerprints were captured (all 10 fingers) during the interview of your previous US visa. Otherwise, select “No”]
  • Has your U.S. Visa ever been lost or stolen? [ Instruction : Select “No”. Select “Yes” only if any of your old US visas were lost or stolen]
  • Has your U.S. Visa ever been cancelled or revoked? [ Instruction : Select “No”. Select “Yes” only if any of your old US visas were cancelled or revoked]
  • (If answered “Yes” to the above question) Explain [ Instruction : Provide the details of your visa refusal or denial of entry]
  • (If answered “Yes” to the above question) Explain [ Instruction : Provide the details of your old/existing I-140 such as the priority date and receipt number]

NOTE If you have been in the US before but do not remember the exact dates, you can look up your previous US travel history on the US Customs and Border Protection website. For calculating “Length of Stay”, you can use the Date and Time’s Days Calculator .

03. Address and Phone

Fill DS-160 Form Online for US Visa - Address and Phone Information

Home Address

  • Street Address (Line 1) [ Instruction : Enter your home address in the following fields]
  • State/Province
  • Postal Zone/Zip Code
  • Country/Region

Mailing Address

  • Is your Mailing Address the same as your Home Address? [ Instruction : Select “Yes” if your home and mailing addresses are the same. Otherwise, select “No” and enter your mailing address]
  • Primary Phone Number [ Instruction : Enter your cell phone number where the consulate can reach you if needed]
  • Secondary Phone Number [ Instruction : Enter your home phone number where the consulate can call you if your cell phone is not reachable. If you don’t have one, just check “Does Not Apply”]
  • Work Phone Number [ Instruction : Enter your work phone number where the consulate can call you if your cell/home phones are not reachable. If you don’t have one, just check “Does Not Apply”]
  • (If you have answered “Yes” to the above question) Additional Phone Number [ Instruction: Enter the additional phone number that you have used in the last five years. If you have more than one, click on the “Add Another” button to add more]
  • Email Address
  • Email Address [ Instruction : Enter your email address where the consulate can email you if needed]
  • (If you have answered “Yes” to the above question) Additional Email Address [ Instruction : Enter the additional email address that you have used in the last five years. If you have more than one, click on the “Add Another” button to add more]

Social Media

  • TENCENT WEIBO
  • VKONTAKTE (VK)
  • Social Media Identifier [ Instruction : Enter the username or handle of the social media platform]
  • Add Another [ Instruction: If you use or used more than one social media platform, click the “Add Another” button to add more]
  • Do you wish to provide information about your presence on any other websites or applications you have used within the last five years to create or share content (photos, videos, status updates, etc.)? [ Instruction: Select “Yes” if you use a social media platform that was not listed in the above question, ex: Tiktok. Otherwise, select “No”. Messaging services such as WhatsApp do not count as social media, so DO NOT enter such services here]
  • Additional Social Media Platform [ Instruction: Enter the social media platform name, ex: Tiktok]
  • Additional Social Media Handle [ Instruction: Enter the social media platform username or handle, ex: @myhandle]

04. Passport

Fill DS-160 Form Online for US Visa - Passport Information

  • Passport/Travel Document Number [ Instruction : Enter your passport number]
  • Passport Book Number [ Instruction : Just check “Does Not Apply”]
  • Country/Authority that Issued Passport/Travel Document [ Instruction : Select your country of passport]
  • City [ Instruction : Enter the place of issue from your passport. If you can’t find the place of issue on your passport, just enter the city where your passport was issued ]
  • State/Province *If shown on passport [ Instruction : Enter state/province of issue from your passport. If the state/province of issue is not on your passport, leave this field blank]
  • Country/Region [ Instruction : Select the country where your passport was issued]
  • Issuance Date [ Instruction : Select the date of issue from your passport]
  • Expiration Date [ Instruction : Select the date of expiration from your passport]
  • Have you ever lost a passport or had one stolen? [ Instruction : Select “No”. Select “Yes” only if you have ever lost your passport or stolen]
  • Passport/Travel Document Number [ Instruction : Enter the passport number of the passport that was lost or stolen]
  • Country/Authority that Issued Passport/Travel Document [ Instruction : Enter the country of the passport that was lost or stolen]
  • Explain [ Instruction: Explain how your passport was lost or stolen]
  • Add Another [ Instruction: If you had multiple incidents of lost or stolen passports, click on the “Add Another” button to enter more]

08. U.S. Contact

Fill DS-160 Form Online for US Visa - US Point of Contact Information

Contact Person or Organization in the United States

  • Surnames [ Instruction : Enter the surname of your contact person in the US]
  • Given Names [ Instruction : Enter the given name of your contact person in the US]
  • Organization Name [ Instruction : Enter the name of the organization you know or will be visiting in the US. If you will not be visiting any, you can enter your hotel name or just check “Do Not Know”]
  • SCHOOL OFFICIAL
  • U.S. Street Address (Line 1)
  • U.S. Street Address (Line 2) *Optional
  • Phone Number

NOTE For “Contact Person or Organization in the United States”, you would need to enter AT LEAST one, either a “Contact Person” or an “Organization”. If you don’t know anyone who can vouch for you, I recommend entering the hotel where you will be staying.

Subsection: Relatives

Fill DS-160 Form Online for US Visa - Family Information Relatives

Father’s Full Name and Date of Birth

  • Surnames [ Instruction : Enter your father’s surname. If you don’t know, check “Do Not Know”]
  • Given Names [ Instruction : Enter your father’s given name. If you don’t know, check “Do Not Know”]
  • Date of Birth [ Instruction : Enter your father’s date of birth. If you don’t know, check “Do Not Know”]
  • U.S. Citizen [ Instruction: Use this option if your father is a US citizen, meaning holding a US passport]
  • U.S. LEGAL PERMANENT RESIDENT (LPR) [ Instruction: Use this option if your father holds a US Green card]
  • NONIMMIGRANT [ Instruction: Use this option if your father is on a nonimmigrant visa such as B, H, L, F, J]
  • OTHER/I DON’T KNOW [ Instruction: Use this option if you don’t know his status in the US]

Mother’s Full Name and Date of Birth

  • Surnames [ Instruction : Enter your mother’s surname. If you don’t know, check “Do Not Know”]
  • Given Names [ Instruction : Enter your mother’s given name. If you don’t know, check “Do Not Know”]
  • Date of Birth [ Instruction : Enter your mother’s date of birth. If you don’t know, check “Do Not Know”]
  • U.S. Citizen [ Instruction: Use this option if your mother is a US citizen, meaning holding a US passport]
  • U.S. LEGAL PERMANENT RESIDENT (LPR) [ Instruction: Use this option if your mother holds a US Green card]
  • NONIMMIGRANT [ Instruction: Use this option if your mother is on a nonimmigrant visa such as B, H, L, F, J]
  • OTHER/I DON’T KNOW [ Instruction: Use this option if you don’t know her status in the US]
  • (If you have answered “Yes” to the above question) Provide the following information:
  • Surnames [ Instruction: Enter your immediate relative’s (spouse, son, daughter or sibling) surname]
  • Given Names [ Instruction: Enter your immediate relative’s (spouse, son, daughter or sibling) given names ]
  • FIANCÉ/FIANCÉÉ
  • U.S. Citizen [ Instruction: Use this option if they are a US citizen, meaning holding a US passport]
  • U.S. LEGAL PERMANENT RESIDENT (LPR) [ Instruction: Use this option if they hold US Green card]
  • NONIMMIGRANT [ Instruction: Use this option if they are on a nonimmigrant visa such as B, H, L, F, J]
  • OTHER/I DON’T KNOW [ Instruction: Use this option if you don’t know their status]
  • Do you have any other relatives in the United States? [ Comment: Select “No”. Select “Yes” if you have any relatives such as grandparents, in-laws, uncles, aunts, cousins, etc. in the US and enter their details below]

NOTE For “Other Relatives”, select “Yes” only if you have relatives that you keep in touch with regularly and they know that you will be visiting the US soon.

Subsection: Spouse

Fill DS-160 Form Online for US Visa - Family Information Relatives

Spouse’s Full Name and Date of Birth (include Maiden Name)

  • Spouse’s Surnames [ Instruction : Enter your spouse’s surname]
  • Spouse’s Given Names [ Instruction : Enter your spouse’s given name]
  • Spouse’s Date of Birth [ Instruction : Select your spouse’s date of birth]
  • Spouse’s Country/Region of Origin (Nationality) [ Instruction : Select your spouse’s country of nationality]
  • City [ Instruction : Enter your spouse’s city of birth]
  • Country/Region [ Instruction : Enter your spouse’s country of birth]
  • SAME AS HOME ADDRESS
  • SAME AS MAILING ADDRESS
  • SAME AS U.S. CONTACT ADDRESS
  • DO NOT KNOW
  • OTHER (SPECIFY ADDRESS)

NOTE The “Spouse” section is only available if you have selected “MARRIED” as the “Marital Status” in “02. Personal” above.

10. Work / Education / Training

Subsection: present.

Fill DS-160 Form Online for US Visa - Present Work Education Training Information

  • AGRICULTURE
  • ARTIST/PERFORMER
  • COMMUNICATIONS
  • COMPUTER SCIENCE
  • CULINARY/FOOD SERVICES
  • ENGINEERING
  • LEGAL PROFESSION
  • MEDICAL/HEALTH
  • NATURAL SCIENCE
  • NOT EMPLOYED
  • PHYSICAL SCIENCES
  • RELIGIOUS VACATION
  • SOCIAL SERVICES
  • Explain [ Instruction: This “Explain” box is shown only if you select “UNEMPLOYED” or “OTHER” for the above question. If you are unemployed, explain why you are unemployed. If you select “OTHER”, specify your occupation, such as Journalism, Marketing, etc.]
  • Present Employer or School Name [ Instruction : Enter your current employer name (if employed) or university/college name (if student) or business name (if owns a business)]
  • Start Date [ Instruction : Select the start date of your current job or school curriculum or business]
  • Monthly Income in Local Currency (if employed) [ Instruction : Enter the monthly income you make from your current job or business. Check “Does Not Apply” if you are a student or retired]
  • Briefly describe your duties: [ Instruction : Write a brief list of duties performed at your current employer or business]

Subsection: Previous

Fill DS-160 Form Online for US Visa - Previous Work Education Training Information

IMPORTANT Subsections “Previous” (previous work and education) and “Additional” (languages and travel history) are only asked for (1) all male applicants and (2) all applicants (male and female) from countries considered as questionable. Therefore, if you are a female applicant and you do not see these sections, it means you are not required to fill those sections. It’s normal, no need to worry.

  • Were you previously employed? [ Instruction: Select “Yes” if you have a previous employer and enter the details below. Select “No” if your current job is your first job or you are a student]
  • Employer Name
  • Employer Street Address (Line1)
  • Employer Street Address (Line 2) *Optional
  • Supervisor’s Surname [ Instruction: If you don’t remember or know your supervisor back then, just check “Do Not Know”]
  • Supervisor’s Given Names [ Instruction: If you don’t remember or know your supervisor back then, just check “Do Not Know” ]
  • Employment Date From
  • Employment Date To
  • Briefly describe your duties:
  • Add Another [ Instruction: If you have more than one previous employment, use this option to add more. You can add up to 2 previous employments]
  • Have you attended any educational institutions at a secondary level or above? [ Instruction : Select “Yes” and enter your educational background below]
  • Name of Institution
  • Course of Study [ Instruction : Enter your course of study or degree]
  • Date of Attendance From [ Instruction : Enter your university/school course start date]
  • Date of Attendance To [ Instruction : Enter your university/school course end date]
  • Add Another [ Instruction : Use this option to enter details if you have multiple degrees or a master’s degree]

NOTE Enter your educational background starting from the highest education to high school (or higher secondary).

Subsection: Additional

Fill DS-160 Form Online for US Visa - Additional Work Education Training Information

  • Do you belong to a clan or tribe? [ Instruction : Select “No”. Select “Yes” if you belong to a recognized clan or tribe and enter the details]
  • Language Name [ Instruction : Enter the language that you speak]
  • Add Another [ Instruction : Use this option to add more languages that you speak]
  • Country/Region [ Instruction : Enter the name of the country you have traveled to previously]
  • Add Another [ Instruction : Use this option to add more countries that you have traveled]
  • Have you belonged to, contributed to, or worked for any professional, social, or charitable organization? [ Instruction : Select “No”. Select “Yes” only if you are affiliated with a professional (IEEE, ACM, Bar Association, etc.) or charitable (Red Cross, MSF) group and enter the names of those organizations]
  • Do you have any specialized skills or training, such as firearms, explosives, nuclear, biological, or chemical experience? [ Instruction : Select “No”. Select “Yes” only if you were trained in using firearms, etc]
  • Have you ever served in the military? [ Instruction : Select “No”. Select “Yes” only if you have served/serving in the military]
  • Have you ever served in, been a member of, or been involved with a paramilitary unit, vigilante unit, rebel group, guerrilla group, or insurgent organization? [ Instruction : Select “No”. Select “Yes” only if you have been involved in any of those groups and enter the details below]

Provide a List of Languages You Speak For the question “Provide a List of Languages You Speak”, enter all languages that you speak, even if you speak at a beginner level.

Provide a List of Countries/Regions Visited For the question “Provide a List of Countries/Regions Visited”, enter all countries you have traveled to so far including your country of residence (if it’s not your country of passport). Exclude the US (if you have traveled to the US before), your country of passport and any country that you have merely passed through on a layover/transit.

11. Security and Background

Subsection: part 1.

Fill DS-160 Form Online for US Visa - Security and Background Part 1

  • Do you have a communicable disease of public health significance? (Communicable diseases of public significance include chancroid, gonorrhea, granuloma inguinale, infectious leprosy, lymphogranuloma venereum, infectious stage syphilis, active tuberculosis, and other diseases as determined by the Department of Health and Human Services.) [ Instruction : Select “No”. Select “Yes” only if you have any of those diseases]
  • Do you have a mental or physical disorder that poses or is likely to pose a threat to the safety or welfare of yourself or others? [ Instruction : Select “No”. Select “Yes” only if you have a mental or physical disorder]
  • Are you or have you ever been a drug abuser or addict? [ Instruction : Select “No”. Select “Yes” only if you were a drug abuser or addict]

Subsection: Part 2

Fill DS-160 Form Online for US Visa - Security and Background Part 2

  • Have you ever been arrested or convicted for any offense or crime, even though subject of a pardon, amnesty, or other similar action? [ Instruction : Select “No”]
  • Have you ever violated, or engaged in a conspiracy to violate, any law relating to controlled substances? [ Instruction : Select “No”]
  • Are you coming to the United States to engage in prostitution or unlawful commercialized vice or have you been engaged in prostitution or procuring prostitutes within the past 10 years? [ Instruction : Select “No”]
  • Have you ever been involved in, or do you seek to engage in, money laundering? [ Instruction : Select “No”]
  • Have you ever committed or conspired to commit a human trafficking offense in the United States or outside the United States? [ Instruction : Select “No”]
  • Have you knowingly aided, abetted, assisted or colluded with an individual who has committed or conspired to commit a severe human trafficking offense in the United States or outside the United States? [ Instruction : Select “No”]
  • Are you the spouse, son, or daughter of an individual who has committed or conspired to commit a human trafficking offense in the United States or outside the United States and have you within the last five years, knowingly benefited from the trafficking activities? [ Instruction : Select “No”]

Subsection: Part 3

Fill DS-160 Form Online for US Visa - Security and Background Part 3

  • Do you seek to engage in espionage, sabotage, export control violations, or any other illegal activity while in the United States? [ Instruction : Select “No”]
  • Do you seek to engage in terrorist activities while in the United States or have you ever engaged in terrorist activities? [ Instruction : Select “No”]
  • Have you ever or do you intend to provide financial assistance or other support to terrorists or terrorist organizations? [ Instruction : Select “No”]
  • Are you a member or representative of a terrorist organization? [ Instruction : Select “No”]
  • Are you the spouse, son, or daughter of an individual who has engaged in terrorist activity, including providing financial assistance or other support to terrorists or terrorist organizations, in the last five years? [ Instruction : Select “No”]
  • Have you ever ordered, incited, committed, assisted, or otherwise participated in genocide? [ Instruction : Select “No”]
  • Have you ever committed, ordered, incited, assisted, or otherwise participated in torture? [ Instruction : Select “No”]
  • Have you committed, ordered, incited, assisted, or otherwise participated in extrajudicial killings, political killings, or other acts of violence? [ Instruction : Select “No”]
  • Have you ever engaged in the recruitment or the use of child soldiers? [ Instruction : Select “No”]
  • Have you, while serving as a government official, been responsible for or directly carried out, at any time, particularly severe violations of religious freedom? [ Instruction : Select “No”]
  • Have you ever been directly involved in the establishment or enforcement of population controls forcing a woman to undergo an abortion against her free choice or a man or a woman to undergo sterilization against his or her free will? [ Instruction : Select “No”]
  • Have you ever been directly involved in the coercive transplantation of human organs or bodily tissue? [ Instruction : Select “No”]

Subsection: Part 4

Fill DS-160 Form Online for US Visa - Security and Background Part 4

  • Have you ever sought to obtain or assist others to obtain a visa, entry into the United States, or any other United States immigration benefit by fraud or willful misrepresentation or other unlawful means? [ Instruction : Select “No”]
  • Have you ever been removed or deported from any country? [ Instruction : Select “No”]

Subsection: Part 5

Fill DS-160 Form Online for US Visa - Security and Background Part 5

  • Have you ever withheld custody of a U.S. citizen child outside the United States from a person granted legal custody by a U.S. court? [ Instruction : Select “No”]
  • Have you voted in the United States in violation of any law or regulation? [ Instruction : Select “No”]
  • Have you ever renounced United States citizenship for the purpose of avoiding taxation? [ Instruction : Select “No”]

This section may not be available if applying from certain countries such as India, Mexico, etc. In such countries, photos are typically captured along with fingerprints by the visa application center or the consulate on the day of the visa interview appointment.

Subsection: Upload Photo

Fill DS-160 Form Online for US Visa - Upload Photo

In the “Upload Photo” section, upload a passport-size digital photo.

NOTE If you have uploaded and tested your photo in the “01. Getting Started” section, you will be taken directly to the “Confirm Photo” section.

NOTE You may sometimes see an “ Error: There was a missing or invalid parameter in the request ” while uploading the photo. If you see this error, try again after a few minutes. If it’s a weekend, try again on a weekday, especially during US working hours. This is a technical issue and nothing wrong with your photo. Their technical team will be notified by the system and they will fix it.

Subsection: Confirm Photo

Fill DS-160 Form Online for US Visa - Confirm Photo

In the “Confirm Photo” section, you will see a preview of the photo you have uploaded. If you are satisfied with your photo, click on “Next: REVIEW”. Otherwise, click on “Choose a Different Photo” to upload a different photo.

In this section, you will review all the data you have entered so far. You will click on each of the following 7 subsections to review for accuracy and any mistakes in the data you have entered.

Subsection: Personal/Address/Phone/Passport

Fill DS-160 Form Online for US Visa - Review Personal Address Phone and Passport Information

Review the entered information in “Personal/Address/Phone/Passport”

  • Personal Information [ Instruction : If you see any mistakes in personal information, click on “Edit Personal Information” to fix the errors]
  • Address and Phone Information [ Instruction : If you see any mistakes in address and phone information, click on “Edit Address and Phone Information” to fix the errors]
  • Passport/Travel Document Information [ Instruction : If you see any mistakes in passport/travel document information, click on “Edit Passport/Travel Document Information” to fix the errors]

Subsection: Travel

Fill DS-160 Form Online for US Visa - Review Travel Information

Review the entered information in “Travel”

  • Travel Information [ Instruction : If you see any mistakes in travel information, click on “Edit Travel Information” to fix the errors]
  • Travel Companions Information [ Instruction : If you see any mistakes in travel companions information, click on “Edit Travel Companions Information” to fix the errors]
  • Previous U.S. Travel Information [ Instruction : If you see any mistakes in previous US travel information, click on “Edit Previous U.S. Travel Information” to fix the errors]

Subsection: U.S. Contact

Fill DS-160 Form Online for US Visa - Review US Contact Information

Review the entered information in “U.S. Contact”

  • U.S. Point of Contact Information [ Instruction : If you see any mistakes in US point of contact information, click on “Edit U.S. Point of Contact Information” to fix the errors]

Subsection: Family

Fill DS-160 Form Online for US Visa - Review Family Information

Review the entered information in “Family”

  • Family Information: Relatives [ Instruction : If you see any mistakes in relatives information, click on “Edit Family Information: Relatives” to fix the errors]
  • Family Information: Spouse [ Instruction : If you see any mistakes in spouse information, click on “Edit Family Information: Spouse” to fix the errors]

Subsection: Work/Education/Training

Fill DS-160 Form Online for US Visa - Review Work Education Training Information

Review the entered information in “Work/Education/Training”

  • Present Work Information [ Instruction : If you see any mistakes in present work information, click on “Edit Present Work Information” to fix the errors]
  • Previous Work Information [ Instruction : If you see any mistakes in previous work information, click on “Edit Previous Work Information” to fix the errors]
  • Additional Information [ Instruction : If you see any mistakes in additional information, click on “Edit Additional Information” to fix the errors]

Subsection: Security and Background

Fill DS-160 Form Online for US Visa - Review Security and Background Information

Review the entered information in “Security and Background”

  • Part 1 [ Instruction : If you see any mistakes in part 1, click on “Edit Part 1” to fix the errors]
  • Part 2 [ Instruction : If you see any mistakes in part 2, click on “Edit Part 2” to fix the errors]
  • Part 3 [ Instruction : If you see any mistakes in part 3, click on “Edit Part 3” to fix the errors]
  • Part 4 [ Instruction : If you see any mistakes in part 4, click on “Edit Part 4” to fix the errors]
  • Part 5 [ Instruction : If you see any mistakes in part 5, click on “Edit Part 5” to fix the errors]

Subsection: Location

Fill DS-160 Form Online for US Visa - Location Information

Review the entered information in “Location”

  • Location [ Instruction : If you have made a mistake in selecting the location for your visa interview, click on “Edit Location Information” to select a different location]

14. Sign and Submit

Fill DS-160 Form Online for US Visa - Sign and Submit

Preparer of Application

  • Did anyone assist you in filling out this application? [ Instruction : Select “No”. Select “Yes” ONLY if a travel agent completed your application on your behalf]

E-Signature

  • Enter your Passport/Travel Document Number: [ Instruction : Enter your passport number]
  • Enter the code as shown: [ Instruction : Enter the code shown in the captcha]

After entering the above information, click on “Sign and Submit Application” to electronically sign and submit your DS-160.

IMPORTANT Once you click on “Sign and Submit Application”, you cannot make any more changes to your DS-160. If you notice any errors, then you have to fill out a new application altogether. So, make sure all your information is correct and error-free before clicking on “Sign and Submit Application”.

After you click on “Sign and Submit Application”, the following confirmation is displayed.

“You have successfully signed and submitted your application. You cannot make any changes to your application at this point. Please click ‘Next: Confirmation’ to complete the application process”

Click on the “Next: Confirmation” button to view and print your DS-160 confirmation.

15. Confirmation

Fill DS-160 Form Online for US Visa - Confirmation

On this page, confirmation of your DS-160 will be displayed. You will see 3 options –

  • Print Confirmation [ Instruction : Click this button to print DS-160 confirmation. A print of your DS-160 confirmation is required to attend your US visa interview]
  • Print Application [ Instruction : Click this button to print a copy of DS-160 itself. This is for your records only. You do not need a DS-160 print for your interview]
  • Email Confirmation [ Instruction : Click this button to email DS-160 confirmation. You can also print this DS-160 confirmation from your email later]

Print DS-160 confirmation from this screen on an A4 or letter-size paper. If not, at least save it as a PDF so you will have a copy. Email a copy to yourself as well so you can print it later if needed.

Also, print a copy of your DS-160 to PDF so you will have a copy of that too. Later down the line if you are applying/renewing the visa, you can upload this PDF to pre-populate the DS-160 form for you. It would save a ton of time.

WHAT’S NEXT?

After you complete and submit your DS-160, the next step would be to pay the MRV fee and schedule your US visa interview. Follow this detailed step-by-step guide on how to schedule US visa interview .

FREQUENTLY ASKED QUESTIONS

Frequently Asked Questions

How to edit an already submitted DS-160 form?

Editing an already submitted DS-160 form is not possible. You will have to fill out a new DS-160 form. But you can retrieve your already submitted DS-160 form to pre-populate the information in your new DS-160 form. Follow the below steps.

– Go to the US Department of State’s  Nonimmigrant Visa Application (DS-160)  page – Click on “Retrieve an Application” – You will be asked whether you want to view the confirmation page or start a new application – Select “Start a new application” – Enter your Application ID – Submit

A new DS-160 form will be started with the information from your previous DS-160 form. Make necessary updates and submit the form. A confirmation page with a new bar code will be displayed. Print and use this new DS-160 confirmation page for your US visa appointment. Discard the old confirmation page.

If applying as a family, does everyone in the family need to submit a separate DS-160 form?

Yes. If you are applying US visas for the entire family, everyone in your family must submit a separate DS-160 form. Follow the below steps for completing DS-160 forms for everyone in the family.

1) Start your (primary applicant) DS-160 form first. Add your family members as your travel companions. 2) After submitting your DS-160 form, on the “thank you” page, you will be given the option to create the remaining DS-160 forms for your family members. 3) Follow the on-screen instructions from there, some of the common information (such as travel dates, companions, etc) will be copied over to your family members’ DS-160 forms. This saves time and helps to avoid making mistakes.

How to contact the National Visa Center if you have technical issues with DS-160

If you are facing any technical issues with your DS-160 form, you can contact the National Visa Center for help. Keep in mind that this is a phone-only help and you will have to call a US phone number. You can find the phone number on the US Department of State’s US Visas Contacts page.

That’s it, folks! Follow this step-by-step guide to fill DS-160 form for your US visa. If you have any questions or stuck at any step, reach out to me via social media or email.

WRITTEN BY THIRUMAL MOTATI

Thirumal Motati

Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.

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LEGAL DISCLAIMER We are not affiliated with immigration, embassies or governments of any country. The content in this article is for educational and general informational purposes only, and shall not be understood or construed as, visa, immigration or legal advice. Your use of information provided in this article is solely at your own risk and you expressly agree not to rely upon any information contained in this article as a substitute for professional visa or immigration advice. Under no circumstance shall be held liable or responsible for any errors or omissions in this article or for any damage you may suffer in respect to any actions taken or not taken based on any or all of the information in this article. Please refer to our full disclaimer for further information.

AFFILIATE DISCLOSURE This post may contain affiliate links, which means we may receive a commission, at no extra cost to you, if you make a purchase through a link. Please refer to our full disclosure for further information.

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Home > Blog > Guides > Schengen Visa Itinerary

Schengen Visa Itinerary

on 22 Nov, 2021

schengen visa travel itinerary

Guide To Writing A Detailed Schengen Visa Travel Itinerary

What is a schengen visa day-to-day travel itinerary .

A “Schengen Visa Day-To-Day Travel Itinerary” is a schedule that contains details about your travel plans, such as your travel dates, flight and hotel booking/reservation,  destinations you plan to visit at specified times, and means of transportation to move between those destinations. 

For some Embassies/Consulates, this document is mandatory while others consider it optional and request only the travel ticket and hotel reservation/booking. 

However, we recommend you submit it even if the Embassy/Consulate where you are applying to get your Visa does not request it specifically.

Submitting it is important because it can speed up your Visa processing times and increase your chance of approval. 

Flight Itinerary Vs. Travel Itinerary For Visa Application – Is there Any Difference?

A Schengen Visa travel itinerary is not an actual flight ticket booking or hotel booking that you spend money for, but a detailed plan of your trip to the Schengen Area. 

It does not require any money in advance. It should include details regarding your flights and accommodation as well as your day-to-day activities. 

The Embassies/Consulates allow you to submit flight reservations and hotel reservations which are not the same as flight and hotel bookings – and the “travel itinerary” is where you list those reservations and other activities. 

Below you will find the differences between “reservations” and “bookings”:

● Flight & Hotel Reservations

When you reserve your round trip travel tickets or hotel room it means that all of your information will be stored in the system of an airline company or on the website of a hotel (such as your full name and the details of your passport). 

The airline tickets or the hotel rooms are being held for you for a specific period of time without you actually paying their full price.

Please note that your airline ticket reservation cannot be a one-way ticket. The Visa officers also request a return ticket as proof of your intentions to return to your home country.

Typically, the hold option for an air ticket allows you to hold a flight for 7 days. 

The colloquial term used to describe a Visa ticket reservation is “dummy ticket”. However, this doesn’t mean, as the name suggests, that they are “fake tickets” but, instead that they are a reservation where you don’t need to make the payment in advance. 

For a few airlines (and most hotels) the reservation is completely free of charge. Other airlines can charge you a certain percentage of the fixed ticket for your flight confirmation. 

However, making a reservation doesn’t mean you are going to pay the whole price of the plane ticket or the hotel room.

If you need assistance with your flight and hotel reservations, please do not hesitate to contact our team , as we would be more than glad to help you out.  

● Flight & Hotel Bookings

The flight booking is the confirmed flight ticket that you actually pay for, and that most of the time cannot be refunded (there are only a few airlines that offer refundable plane tickets).

The same rule can be applied for hotels – Once you pay, the amount can be refundable or not, depending on the hotels’ policy. 

But the main difference between an airline and a hotel is that most hotels allow you to reserve a room without paying (only a few hotels might ask you to pay in advance). 

No Schengen Embassy/Consulate requires you to get a booked flight or hotel room and pay in advance prior to getting an approved Visa (you must do this only if you are applying from the United Kingdom), as they cannot guarantee your Schengen Visa approval. 

If you pay for the flight and the accommodation and your Schengen Visa gets rejected you may lose a large amount of money. However, in case of Visa denial, a few airlines may agree to fully reimburse you.

Therefore, Embassies and Consulates allow you to submit only flight and hotel reservations, which means you do not need to pay 100% upfront (they allow you to book a flight/hotel room and pay in advance, but they did not recommend it).  

You can populate the details within your trip itinerary using only flight and hotel reservations as well. 

To sum up, the Schengen Visa detailed day-to-day travel itinerary doesn’t include only your flight and hotel itinerary details but also the daily activities that you plan during your journey within the Schengen Area (even if on some Internet websites you may find that the Schengen Visa travel itinerary is the same as a flight itinerary).  

Important : If you’re planning to stay at a friend or relative’s house and not at a hotel during your trip, you can simply add in your travel itinerary their home address instead of a hotel’s address.

If you are part of a tour or cruise, make sure you ask your travel agency or local travel agent to provide you with a letter indicating the cities and countries you are planning on visiting. 

We also suggest that you ask them to provide you with an official letter on a letter headed paper containing the logo of the tourism agency. The letter must be addressed to the Embassy/Consulate where you are submitting your documents. 

The Importance Of A Schengen Visa Day-To-Day Travel Itinerary

You may ask yourself why it is so important that the Embassy/Consulate officers check your flight itinerary and the daily activities you plan during your trip. Below you will find the answers:  

● It provides strong evidence that you are who you say you are

Your Visa travel itinerary provides additional evidence that you are a tourist who wants to visit the top-rated attractions of the cities located in the countries within the Schengen Area. 

Remember that their main purpose is to ensure that Visa applicants intend to return back to their countries of residence. 

Therefore, if you really are a tourist, it means that you have no intention to stay illegally in the Schengen Area.

● It helps the Embassy/Consulate officers find more consistency between all the documents you submit

The Embassy/Consulate officers will check your itinerary to see if the flight dates you mentioned match the dates on your other documents (e.g., the dates on your flight reservations, the leave dates written on your No Objection (NOC) Letter from your employer or your school, etc).

Remember that the Embassy/Consulate officers are trained to spot any kind of irregularity. 

Therefore, you can also expect them to check if the money on your account is enough for all of the activities you included in your plan. 

Please do remember that submitting your bank statements for the last 6 months is mandatory, meaning that they will know exactly how much money you can afford to spend within the Schengen Area. 

How To Create A Schengen Visa Day-To-Day Travel Itinerary

Once you’ve decided on the time frame of your trip and what country or countries you intend to visit you can create your travel itinerary. 

To create a detailed day-to-day itinerary for your Visa application, follow the steps below:

1. Make all flight reservations

You can learn more about making a flight reservation and getting a flight ticket without paying 100% upfront by clicking here . 

Alternatively, you can purchase your flight ticket for Visa with free cancellation within 24 hours of booking. 

Flight reservations are not only important for your day-to-day travel itinerary, but they are also a mandatory document, meaning that you must submit them together with your travel itinerary.

2. Make all hotel reservations

It might be easier for you to reserve a hotel room than to reserve a flight ticket because most hotels will not ask you to pay in advance. 

You can click here to learn more about reserving a hotel room for your Visa application. 

Just like in the case of your flight tickets, hotel reservations are important not only for your day-to-day itinerary but also as a separate document that you must submit.

3. Decide your daily activities during your journey/trip within the Schengen Area 

Use a guidebook or search on the Internet and make a list of all the places and tourist attractions you plan on visiting during your trip to the Schengen Area. 

Gather all the information you may need such as ticket prices (for example, ticket prices for museums and art galleries) and the approximate number of hours you might take visiting them. 

You can create a draft of your Schengen Visa trip itinerary by writing on paper at the beginning, as you might change ideas a few times and then transfer it to the computer once you have finished. 

4. Download a travel itinerary template for your Schengen Visa application and start filling it

You can download our template and start creating your day-to-day travel itinerary (for more details, please contact us ).  

Or, you can download a travel itinerary template from any of the websites where it is available. 

However, please note that most websites will provide you with a “sample flight itinerary” that includes just a few details about your round-trip flight itinerary for Visa (e.g., flight number, airports, etc.).

Once you make all of your flight and hotel reservations and you also decide on each of your day-to-day activities, you can start filling the template and submit together with all the rest of your documents to the Embassy/Consulate. 

Important : Visas Association can provide you with a full package including flight and hotel reservations and travel medical insurance . 

However, details about your travel insurance are not requested for your day-to-day travel itinerary when applying for your Visa (even though your Visa insurance is a highly important document for your application).

For further details about the trip reservation package we can provide you with, please do not hesitate to contact us .

Common Mistakes To Avoid When Writing A Schengen Visa Travel Itinerary

Below you will find a list of common mistakes that you must avoid when submitting your Schengen Visa travel itinerary to the Embassy/Consulate:

● Using a generator to create dummy tickets

Some websites allow you to create fake flight tickets. 

Be careful – if you search on Google you might find that “dummy tickets” are allowed to be submitted for the Schengen Visa application. But despite the name “dummy”, this expression usually refers to the flight tickets you reserve without paying on the official websites of the airline companies. 

Therefore, if by “dummy tickets” you understand the flight reservations that airlines allow you to make – then yes, you are allowed to use dummy tickets for your Schengen Visa application.

But we do not encourage you to submit “fake dummy tickets” created with an online air ticket booking generator, as they are not able to be verified by the Embassy/Consulate. 

Also, do not create your day-to-day travel itinerary using “fake dummy tickets”.

● Getting confused between travel itinerary and flight itinerary  

The flight itinerary includes details about the airport(s), flight name, travel dates, etc. without mentioning information about your day-to-day activities or your accommodation. 

Submitting a flight itinerary instead of a travel itinerary will not necessarily cost you the approval of your Schengen Visa but does not meet the requirement of a day-to-day travel itinerary. 

You should not take the risk of not providing the day-to-day itinerary, especially for the little effort involved in building it. 

● The activities you planned for a specific day require a lot more money than the amount you have in your account 

The price required to enter some of the most famous museums in Europe can be quite expensive. 

If you plan to visit too many tourist attractions in just one day and you have the minimum amount required for your Schengen Visa application in your bank account, this can raise some suspicion to the Embassy/Consulate officers (the amount depends on the country you visit but you shouldn’t have less than 60 EUR a day – for further details, please check out our Financial Means Test ).  

● Lack of consistency between the details you provided in your travel itinerary 

If you plan on travelling to more countries and you book a 5-stars hotel in Paris and a very cheap hostel or bed & breakfast in Spain (that might not even have a website), this could raise suspicions too. 

Of course, this does not mean that you must book only 2-star hotels (or 3-star, 4-star, etc.) in each location you visit. But it is important for you to provide consistent information regarding your itinerary.

Also, the details in your travel itinerary must match the answers you give to the Embassy officers during the Visa interview.

● The information on your travel itinerary does not match the one on your other documents

You should double-check all of your documents before submitting them. 

You are not allowed to make mistakes and provide documents that contain different information. The dates on your travel itinerary must match the dates on your reservations and all the rest of the documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

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How to Prepare for the B1/B2 Travel Visa Interview

Learn more about what to expect for your tourist visa interview and how to prepare with confidence, in this guide.

  • What to Expect at the Travel Visa Interview
  • B-1/B-2 Interview Questions
  • B-1/B-2 Interview Tips
  • Related Information

Attending a visa interview is one crucial step during the travel visa process . All first-time applicants must pass the interview in order to receive their visa, so it can feel nerve-wracking as your interview date gets closer. But not to worry — here are some helpful tips to help you prepare for your travel interview with confidence.

Boundless has helped more than 100,000 people reach their immigration goals. We’ll be your visa planning partner from beginning to end. Get started today!

Start planning your immigration journey today with Boundless.

After you’ve filed your tourist visa application ( Form DS-160 ), the next step in the process is to schedule your visa interview. Wait times for visa appointments vary by country, but generally speaking, you should have around two to three weeks to prepare for your interview once it’s scheduled.

Your visa interview will take place at the U.S. Embassy or consulate where you’ve filed your application. During the interview, a consular officer will ask you questions about your intended travel to the U.S., your life in your home country, and your immigration background. The consular officer may also corroborate information you’ve included in your application and review any supporting documents you’ve brought with you.

The average travel visa interview only lasts for several minutes — from around 90 seconds to three minutes for most applicants. In that short amount of time, you will be required to answer all of the interviewing officer’s questions, in addition to asking any questions you may have about the process, and receiving instructions on next steps.

In most cases, the consular officer will reach a decision immediately after the interview concludes, and you will learn soon after whether your tourist visa has been approved or denied.

Boundless can help you avoid common pitfalls in the immigration process with unlimited support from our team of immigration experts. Learn more.

We’ve gone over some of the basic topics that consular officers are likely to ask during the tourist visa interview, but if you’d like a more detailed list of sample interview questions to practice from, we’ve put together a separate guide with the most common B-1/B-2 interview questions asked. Get the full list of sample questions here !

Focus on Proving “Nonimmigrant Intent”

One of the most important aspects of applying for a travel visa is proving you intend to return home after your temporary stay in the U.S.

Since the B1/B2 visa is a “ nonimmigrant visa ”, you must prove nonimmigrant intent to the U.S. government — in other words that you’ll leave the country upon expiration of your visa and won’t immigrate permanently to the U.S. The burden is on you as the visa applicant to establish that you will use your travel visa properly.

If you cannot prove that you will use the travel visa for its intended purpose, you may be denied by the consular officer without any right to appeal or review of your case. That’s why the visa interview is an important step in the travel visa process, as what the consular officer observes during this interview will inform their approval or denial decision.

The easiest way to prove “nonimmigrant intent” during the visa interview is to focus on displaying strong ties to your home country. When asked about your life, be sure to provide information about any employment, education, or family responsibilities you’ll need to return to back home. Information about return travel (when and how you will leave the U.S. after your trip) is also helpful in proving you only plan on staying in the U.S. temporarily. Boundless has a more detailed guide on proving these strong ties here !

The More Detail, the Better!

During your interview, be sure to answer the consular officer’s questions in as much detail as possible. The most important aspect of the interview is to answer each question truthfully and thoroughly, so the interviewing officer has a clear and comprehensive picture of your application.

For example, if asked where you plan to travel in the U.S., think of providing city names, rather than just states. If asked about employment history in your home country, explain your current role and responsibilities in detail, rather than just providing “yes” or “no” responses.

Offering details will help the consular officer better understand your background and visa intentions. Applicants who only provide vague answers are more likely to receive detailed follow-up questions from the interviewing officer. If the officer appears unsatisfied or confused by one of your responses, try to quickly rephrase or provide additional details to clarify. If you don’t understand a question that’s been asked, don’t be afraid to ask the consular officer to repeat the question or ask for additional clarification.

Keep the Logistics in Mind

Before you can nail your interview questions, you’ll need to prepare logistically for interview day. Be sure to arrive on-time for your visa appointment, so you have plenty of time to find the correct interview location and check in for your appointment. It may be helpful to check your U.S. Embassy or consulate’s website beforehand for more information on parking, waiting areas, and more.

It’s also best to dress professionally when visiting a U.S. Embassy or consulate, as you would for a formal job interview (think business attire). When you arrive, make sure you’ve gathered any additional supporting documents you may need to present to the consular officer during the interview. Overall, professionalism and organization will increase your chances of the interview going smoothly.

Immigration guideS

  • How to Apply for a B-1/B-2 Visa
  • How to Fill Out Form DS-160
  • Switching Status From a Travel Visa to a Green Card
  • Nonimmigrant Visas, Explained
  • Renewing a B-1/B-2 Travel Visa
  • B-1/B-2 Visa Sample Interview Questions
  • What to Do if Your Tourist Visa Gets Denied
  • How to Get Your Parents their Tourist Visas

Article Contents

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travel plan sample for visa

How to Write a Travel Itinerary (Template and Tips)

Being able to write a good itinerary is a powerful tool in the travel industry. A travel itinerary isn’t just a list of things to do. It’s a stop-by-stop break down of how a traveler should spend their time.

Whether you’re a travel agent, blogger, content writer, or anything in between, itineraries are fundamental.

Creating effective itineraries is also a valuable skill if you’re a traveler. If you can craft a compelling trip plan, you’re in for a holiday that will show you and your loved ones an amazing time.

Why take our advice? We’re highly experienced in the itinerary game. 🙂 The Travel Tractions content team has crafted over 500,000 words worth of travel itineraries in the last 3 months alone.

We know our stuff, and we’re here to share it with you. The following is a detailed guide on how to make a travel itinerary.

Travel Itinerary Template

A travel book on a table surrounded by other travel related items

An itinerary will pretty much always be broken down into days (unless it’s a 24-hour itinerary). Each day is further broken down into individual stops , which are typically the recommended points of interest and attractions.

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The days and stops are the meat of the itinerary, but most itineraries will be supplemented with additional information to further help the reader.

Have a look at how we added a practical packing list in this 3 day London itinerary .

We recommend structuring your vacation itinerary in a similar way to the following:

Introduction

A sandy peninsula in the maldives surrounded by crystal blue water

Every good blog post needs an introduction. For your itinerary, this will be a brief overview of the destination and why it’s an attractive place to visit. Sell the itinerary here. Give the reader a good reason to stay engaged and continue reading.

Brief Overview

Offer a bullet-pointed breakdown of the itinerary, outlining the stops. This allows the reader to understand if it’s right for them before reading in full.

Day 1, etc.

Laptop on a table surrounded by magazines

This is where you lay out the stops for each day. Give some insightful and interesting information about each stop.

The aim here is to get them excited about what you’re suggesting / offering. Don’t overwhelm them with information, just whet their appetite.

Make each stop a heading, and include useful information such as opening hours, cost, and which kind of traveler is best catered for here. You can add must-visit food stops as well, or simply leave that choice up to the reader.

Check out how we helped our readers organize a 7-day trip to Bali .

Looking to generate more income with your content? Click here to view our Content Marketing Strategy packages

Other Useful Information

Girl standing in front of an airport flight schedule

In this section, offer some extra information that will help the user get the most out of their experience. Some things you can add include:

  • Tell the reader a bit about how to get around, transport options, and things to be prepared for.
  • Discuss the best places to stay and suggest a few options for accommodation that you know are great.
  • Make some restaurant recommendations and mention any other foodie stops that haven’t made it into your itinerary stops.
  • Include a packing list if you feel it’s an important aspect (or write a separate packing list post and take advantage of some internal linking).

Hot air balloons at sunset in Bagan

This section exists to help close the itinerary in a satisfying way. Offer a brief summary and some final thoughts. Reaffirm the reasons why the destination is attractive, and why your itinerary is the best on offer.

Important Considerations for Writing an Itinerary

So, now you’ve got the outline for a successful itinerary. But you’ll need to fill this skeleton with high-quality content in order to produce something valuable. Taking into account the following considerations and tips will help you do so.

Decide the Length of the Itinerary

Before writing anything, you’ll need to decide the length of your itinerary. Are you offering an itinerary for three days? five days? one week?

The best option will largely depend on the size of the destination and how much it offers in terms of things to do. For example, most travelers will probably spend at least a week in Bali but perhaps just two or three days in Amsterdam.

This can generally be determined with some logical thinking or past experience. But a bit of keyword research can really help uncover what your audience is truly looking for.

If you already have an idea of what you’d like the reader to see and do, you can base the length of the trip on the time it’ll take them to see it all.

Decide on the Stops & Attractions

Map on a table surrounded by a laptop and cameras. Two people sat around it.

Once you’ve decided on a number of days, you’ll need to figure out how the reader should fill their time.

Ask yourself questions like:

  • What are the most popular landmarks, attractions, and points of interest?
  • What will offer the most memorable experience?
  • Are there any unheard of spots that will enrich the experience and make it unique?

Deciding on the stops can be done through a combination of experience, prior knowledge, and research.

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What’s Achievable?

How much can the reader realistically fit in the time allotted? We know it’s easy to get excited about all the amazing things that a travel destination has to offer. But it’s important to keep it realistic.

The last thing you want is to over-promise on what can be achieved during a trip, only to leave the reader rushing from one attraction to the next without time to appreciate each one. They could even end up abandoning the itinerary altogether.

Plan Out Logical Routes

A person holding a map

It’s very important that you consider the geography of the destination when structuring an itinerary. You need to plan out logical routes between stops in order to minimize travel and maximize efficiency. If two or more attractions are close to one another geographically, it only makes sense to visit them at the same time.

Use your knowledge of the area in combination with Google Maps to plot out a route for each day’s itinerary.

Offer Insider Tips

Try to offer unique insights and ideas, insider tips, and some off-the-beaten-track gems.

The reader wants to know that they’re in reliable and experienced hands. Unique and valuable guidance will also help your itinerary stand out against those offering more generic advice.

You can provide these at any point throughout the itinerary. Wherever they fit best.

Be Specific and Unambiguous

A beach with palm trees and dramatic sky in the background

Itineraries provide insightful guidance to those who want to be guided. To those who want their trip to be planned for them.

Therefore, it is your job to guide them fully . Don’t offer too much in the way of flexibility. Display conviction in your chosen stops. Show confidence that if they follow your itinerary to a T, they’ll have a great time.

Include Captivating Images

Macbook, Nikon camera, and iPhone sitting on a rustic desk

High-quality images transport the reader to the destination before they’ve left their seats. They’re one of the strongest mediums for generating excitement and anticipation for an upcoming trip. They also help break up long blocks of text.

Including images frequently is a great way to keep your reader’s attention and enhance their experience.

You can use images from your own trip, or curate some top-notch stock images .

Implement SEO

Data-focused, strategic SEO (Search Engine Optimisation) underpins all of our content. And if your itinerary is being written for the web, it should underpin yours too. Good SEO can help ensure that your itinerary is seen by as many people as possible. And if you’re in the travel business, getting your travel material seen should be a top priority.

Call to action that reads: Looking to increase your traffic? View our content strategy packages here

Final Thoughts

Luggage with a scarf sitting against a brick wall

If you were wondering how to write an itinerary, you landed in the right place. We hope this trip itinerary template helps you craft well-rounded, engaging, and realistic itineraries that leave readers delighted.

Matt G Davison

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Schengen Visa application: Itinerary and the 90/180 rule example

Embark on your European dream with ease and confidence! Navigating the Schengen Visa application can be daunting, but with the right guidance, your journey through Europe's heart can be as smooth as the Seine River.

At iVisa, we've honed our expertise to make your Schengen visa application a breeze, especially regarding the pivotal aspect of your itinerary and how to plan around the so-called 90/180 rule .

Get expert tips and info about planning your European itinerary and applying for a Schengen Visa in this guide!

tourist brandebourg happy

Understanding the 90/180 rule in the Schengen Zone

The first thing to learn is how to plan your trip according to the 90/180 rule .

It allows you to explore the Schengen area for within every 180 days . This rule ensures you have ample time to uncover Europe's treasures, from the bustling streets of Paris to the serene landscapes of the Finnish countryside, while adhering to the strict Schengen rules.

How does the 90/180 rule work?

Let's clear up some confusion about this rule to help you plan your trip:

Calculation: The 180-day reference period isn't fixed. It's a moving window based on the current date and the past 180 days . Calculate the days you've spent in the country based on the last 180 days from today.

Counting days: Every day you spend in the Schengen Area counts towards the 90 days, including the day of arrival and departure.

Examples of Schengen itineraries and the 90/180 rule

Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone:

  • Short stays (single-entry):

A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit.

  • Extended travels (multiple-entry):

A traveler visits Germany for 10 days, leaves for the UK (non-Schengen), and returns after 20 days to spend another 30 days in Spain. Both stays are counted separately, totaling 40 days of their 90-day limit.

  • Maximizing your stay (multiple-entry):

An individual plans a European itinerary, entering the Schengen Zone on June 1st and staying until August 29th (90 days). They must leave the Schengen Area by August 29th and cannot return until 180 days after their initial entry on June 1st.

Tips for planning your Schengen Visa itinerary

When applying for your Schengen visa, your itinerary is more than just a plan, it's a narrative of your journey that you must submit during your visa application.

Ensure it includes:

Entry and exit dates: Clearly outline your arrival and departure dates, adhering to the 90/180 rule, including a return flight or transport ticket.

Accommodation details: Whether it's a cozy Airbnb in Amsterdam, a friend or family member's house in Paris, or a boutique hotel in Bratislava, include where you'll be staying and submit any booking confirmations.

Travel plans: Highlight the countries and cities you plan to visit. Dreaming of exploring the fjords of Norway or the beaches of Greece? Let your travel itinerary reflect that and include any transportation options you plan to use, such as flight tickets.

The importance of a return flight ticket for your Schengen Visa application

Your application must include proof of a round-trip or onward flight itinerary , showcasing your commitment to return home after your European escapade.

Even embassies and consulates understand that it's unreasonable to expect applicants to purchase complete airline tickets upfront. They often advise getting a ticket with a 'free cancellation' option if you do decide to book in advance.

The European Union's visa consulate guidelines state: "A round trip reservation or itinerary with dates and flight numbers specifying entry and exit from the Schengen state is required. Some Schengen authorities accept the itinerary when applying for the visa but request the original air ticket when collecting the visa."

Using a dummy flight ticket for your Schengen Visa application

A dummy ticket, sometimes called a fake ticket or dummy booking , is essentially a mock flight reservation. People often use these as a stand-in for proof of onward travel in various situations like visa applications, immigration requirements, or other travel-related needs without buying a real ticket.

These mock tickets can be generated through different online tools or services, providing what appear to be flight reservation confirmations. Based on our experience, we strongly recommend avoiding fake flight itinerary generators for creating dummy tickets . These aren't only fraudulent but can also jeopardize your visa application and put you at risk of being denied boarding.

Writing a cover letter including an itinerary for Schengen Visa applications

Let's delve into how to effectively write a cover letter and include a sample itinerary for a Schengen visa application .

This is a crucial part of the application process, as it provides context to your travel plans and ensures that you comply with regulations like the 90/180 rule.

Purpose of the Schengen Visa cover letter

The cover letter serves as a personalized explanation of your travel intent, itinerary, and plans during your stay in the Schengen Area.

It acts as a formal introduction and supports your application by providing details that may not be clear from the application form alone.

What to include in your Schengen Visa cover letter

Here are some essential details to include in your cover letter :

Personal information: Start with your name, date of birth, and contact details.

Proof of ties to your home country: Explain your reasons for returning, like employment, family, or educational commitments.

Financial means: Mention your financial arrangements for the trip, indicating you have sufficient funds to cover your stay and details about your employment.

Closing statement: Conclude by affirming the accuracy of the information provided and your intent to abide by the Schengen rules.

Reason for traveling: Include why you want to visit a Schengen country.

Other info: If you were unable to submit any of the required documents, explain why.

Travel dates: Start with your arrival and departure dates, ensuring they're within the stipulated 90-day limit in a 180-day period. Include your main transportation details, like flights or trains, especially those showing your entry into and exit from the Schengen area.

Accommodation and logistics: Provide details of your accommodations for each destination on your route. If you're staying with friends or relatives, include a letter of invitation from them. Also, outline your internal travel plans, showing how you intend to move between different Schengen countries or cities.

aurora borealis northern lights

Schengen Visa cover letter example including itinerary

Here's a helpful guide with a sample cover letter for your Schengen Visa application. You can adapt this letter based on your personal info, situation, and reason for traveling.

Sample cover letter for a Schengen Tourist Visa

Incorporating this detailed itinerary helps visa officers better understand your travel plans, increasing the chances of a successful application.

[Current date]

[Destination of main destination country] Embassy

[Destination embassy address in the country of application]

Dear Sir or Madam,

I am writing to apply for a Schengen visa for my upcoming visit to [country 1, country 2, etc.], planned for the period of [date, year until date, year]. I will travel [solo or indicate people in your travel group], primarily for [tourism, business, or other] purposes.

My itinerary includes exploring [famous landmarks in countries such as …]. Additionally, I am eager to experience [other landmarks or regions in the destination country].

During my trip, I also intend to visit [other country on itinerary] from [date until date] to meet a family member who resides in [town or city]. My accommodation during this time will be at my friend's residence. I will then travel to [next destination] to continue my tour, concluding in [last town/city] on [date, year].

I am currently employed at [name of company/organization] as a [job position], where I have been working for [number of years]. My annual salary is [salary amount]. Enclosed is a No Objection Certificate from my employer, granting me leave for this period.

I will be self-financing my travel and have attached proof of my financial capability to support myself during my stay.

Here is a detailed itinerary of my activities:

I have enclosed the following supporting visa application documents:

Schengen Visa Application Form

A copy of my passport

Flight and train ticket reservations

Schengen Visa Travel Health Insurance policy

Hotel reservation receipts

Letter of invitation from my family member

No Objection Certificate from my employer

Bank statements for the last six months

I trust that the information in this letter will be sufficient for a positive response to my application. Thank you for considering my request, and please feel free to reach out if you need any additional details.

Best regards,

[Your name]

[Your address]

[Your phone number]

[Your email address]

What else to expect during your Schengen Visa application

When applying for a Schengen Visa, it's important to be prepared for the entire process. Here's an overview of what you can expect:

Document verification: The consulate will thoroughly check all submitted documents, including your passport, application form, photos, travel insurance, flight itinerary, proof of accommodation, and financial means.

Interview: Most applicants must attend a visa interview. Expect questions about your trip, such as the purpose of your visit, your itinerary, and your ties to your home country.

If it's your first Schengen visa in the past five years, you must also provide biometric data (fingerprints and a digital photograph).

Here are some extra tips for a successful Schengen Visa interview.

Visa decision: After processing, you'll be informed of the decision. If your visa is approved, check the visa sticker for any errors and be aware of the validity period and the number of permitted entries.

Possible need for adaptability: Be prepared for possible changes. For example, travel restrictions or policy changes can affect visa processing. Remember, each Schengen state may have slightly different requirements or processes, so it's essential to check the specific requirements of the country you're applying to.

Being well-prepared and understanding what to expect can make your visa application process smoother and less stressful!

Need more info about the Schengen Visa requirements and itinerary?

We offer a simplified online application for the Schengen Visa . Use our Visa Checker Tool to check your visa needs and apply instantly online! When applying with us, you'll receive the following benefits:

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If you have any other questions, please contact our customer support team via online chat or email at [email protected] . We're happy to help!

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  • iVisa is NOT affiliated with any government agency. This site does not provide legal advice and we are not a law firm. None of our customer service representatives are lawyers and they also do not provide legal advice. We are a private, internet-based travel and immigration consultancy provider dedicated to helping individuals travel around the world. You may apply by yourself directly on the various government websites. For government source information, please visit our product pages.

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Sample Itinerary for 3 -4 weeks of stay

  • Thread starter nexgenprise
  • Start date Mar 21, 2015

nexgenprise

Star member.

Sample Itinerary for 3 -4 weeks of stay Please share! Anybody needs Invitation and Cover letter please let me know. Thanks.  

SuperVisa

I COPIED AND PASTED IT FROM : Temporary Entry Topics- Visitors Visa Purpose of Visit My purpose of visit is to not only visit my husband and his family, but also to take a weekend trip with him to Vancouver, Lake Louise, and Sylvan Lake. Below is a detailed series of events we plan on doing during my proposed stay. Please also see itinerary. Aug 29, 2014 - XXXXX arrives Vancouver, XXXXX meets with her there to spend weekend in Vancouver -Will take SkyTrain from YVR Airport to Burrard Station, will stay at The Blue Horizon Hotel Address: 1225 Robson Street, West End, V6E 1C3 Vancouver Phone: (604) 688-1411 *Hotel already booked, please see below for proof* August 30-31 : -Will go see Chinatown (take SkyTrain to Stadium-Chinatown station) -Will go see Robson St (take SkyTrain to Burrard station) -Will go see Granville St (take SkyTrain to Granville station) Sept 1 - Check out of hotel, leave Vancouver for Edmonton Sept 2-5, XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 6 - XXXXX takes trip to Sylvan Lake with XXXXX's family Sept 7 - XXXXX and XXXXX free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 8-12 - XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 13 - XXXXX goes to try Lake Louise Tea House Challenge with XXXXX , will drive to Lake Louise Sept 14 - XXXXX and XXXXX 's free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 15-19 - XXXXX goes to work, XXXXX stays at his house until he returns, after that, will either stay at home or go out for shopping, dining, visiting family, etc Sept 20 - XXXXX and XXXXX's free weekend, will either stay at home, or go out for shopping, dining, entertainment, etc Sept 21 - XXXXX leaves Canada *Please note that in the event I do not obtain a visitor visa in time to be able to book the flight tickets for these dates, we will simply move all these events to a later date  

I need Invitation and Cover letter , please. Thank you.  

SuperVisa said: I need Invitation and Cover letter , please. Thank you. Click to expand...

The Canadian Consulate 7/8 Shantipath, Chanakyapuri New Delhi 110 021, India Date: 17-Mar-2015 Sub: Request for Visitor Visa for family visit Dear Sir/Madam, I, XXXXXX and XXXXX, would like to request you to please grant me temporary resident Visa to visit Canada for a family visit. We planned to travel on 25th April, 2015 and stay until 25th August, 2015. We have attached a high level itinerary which will have some amount of sightseeing, spending time with family with expense estimated in CAD. We have attached our bank statement as evidence that we have the finances for this. We have also bought Overseas Travel Medical Insurance from Tata AIG for the duration our stay and have valid/confirmed return air ticket. Please note that we don’t have any intention to settle in Canada and will definitely come back with in the allowed timeframe. . Enclosed are the following documents: 1. Checklist (IMM5484E_DocList) 2. Application form (IMM5257E, IMM5257E) 3. Family Information (IMM5645E, IMM5645E) 4. Application Form Schedule 1(IMM5257B_1, IMM5257B_1) 5. Copy of my daughter’s passport displaying father’s & mother’s name as a proof of relationship. 6. Letter of Invitation and supporting documents from my son In-Law. 6.1 Notice of Assessment for 2012 &2013. 6.2 T4 for year 2012 & 2013. 6.3 Paystubs for last 2 months. 6.4 Employment letter from Scotiabank 6.5 6 months bank statement. 7. Copy of medical insurance for a period of my duration (25th April - 25 Aug 2015) 8. A valid/confirm return air ticket. 9. Bank statements for the last 6 months for account numbering XXXXXXX 10. Public Provident Fund (PPF) Passbook copy and notarized. 11. Property Papers translated in English and notarized (A copy of original also attached). A copy of original is also attached. 12. Statement of accounts from LIC India and Tax deduction at source Certificate. 13. Income Tax Return for last three years (2011, 2012, 2013) 14. Investment Proof: Dividend warrants payable on our name. 15. Memberhip certificate of Magadh Stock Exchange. Thanking you. Yours truly, Name Address  

Hi, I got this invitation letter. I hope it help you. -------------------------------------------------------------------------- Letter of lnvitation and Solemn Declaration The Canadian Embassy lmmigration Section (Address) l, xxxx (D.O.B)and my wife xxxxxx (D.O.B. ) residing at xxxxxxx, Canada,; phone number: xxxxxxx; cell phone number: xxxxxx respectively; are both Canadian Citizens. SOLEMNLY DECLARE AS FOLLOWS: . We make this declaration in connection with a request for a Visitor Visa, for YYYxxxxxxxx(D.o.B. ), id. number, who is a Citizen of xxxx, reside at xxxxxx; cell phone number xxxxx; . Purpose of trip: For YYYxxx is to attend my wife's graduation ceremony from the University of xxxxxxx on June 04 2015. AAddressxxxx Phone number xxxxx, web page xxxx; . YYYxxx will come to Canada around June 01,2015 to stay for approximately 3 weeks. We will make sure that YYYxxx returns safely to (xxxx Country) on or before the day specified in the temporary residency; . We hereby undertake to provide living accommodations for YYYxxx at our residence at xxxx, Canada, and we will cover the expenses of housing food, we will be responsible to cover for all travel expenses, medical insurance,transport, entertainment and all other related expenses whatsoever incurred during YYYxxx's stay in Canada, from or around June 01 , 2015 to or around June 21, 2015; . | , xxxxxx work as a Fixed Operations Manager, since September 2011 for xxxxxxx, my annual income including salary , commission and bonuses are approximately $200,000 CAD. Address: xxxxx, Phone number: xxxx; . My wife xxxxx is (worker or student) a 4 year student at the University of xxx, College of Dentistry in xxxxxx(province); . Four people are living in our household (myself, my wife, and wife's parents xxxx and xxxxxx), xxxx (my wife's father) (D.O.B 0811211962) and xxxxx(my wife's mother) (D.O.B 0511711962) are Permanent Residents of Canada. My wife and I sponsored them and that sponsorship is still in effect; . We make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath. We make this declaration in support of a proposed application for a Study Permit for YYYxxx and for no other or improper purpose. Please see the attached photocopies of our driver's licenses, passports, copy of my wife's grandmother birth certificate and a copy of wife's birth certificate. Please contact us if you require any further information. Your kind consideration to this request is greatly appreciated. Sign_________ Your sign Your wife'sign  

nexgenprise said: Will send shortly. Click to expand...
nexgenprise said: Sample Itinerary for 3 -4 weeks of stay Please share! Anybody needs Invitation and Cover letter please let me know. Thanks. Click to expand...

hi dear im elahe may i ask you how many letters we must attach to our application ? i thought only invitation letter but i saw purpose of travel letter in one site????  

shemirangasht

I need an invitation and itinerary letter please.  

canuck_in_uk

canuck_in_uk

shemirangasht said: I need an invitation and itinerary letter please. Click to expand...

hi i want to visit Canada i need 20 days travel itinerary to visit Canada  

steaky

Alom1981 said: hi i want to visit Canada i need 20 days travel itinerary to visit Canada Click to expand...
Enice said: Hi can I also ask for itinerary and cover letter please and thank you so much. Click to expand...

Ostrali.com

How to Create an Itinerary for Your Canada Visa Application: A Step-by-Step Guide

If you’re planning to visit Canada, you may need to apply for a visa. As part of the visa application process, you may be required to provide a travel itinerary.

An itinerary is a detailed plan of your trip, including the dates, places you plan to visit, and accommodations.

travel plan sample for visa

Table of Contents

Creating an Itinerary for Your Canada Visa Application

In this article, we will guide you through the steps to create an itinerary for your Canada visa application .

Step 1: Determine Your Travel Dates

The first step in creating your itinerary is to determine your travel dates. This includes your arrival and departure dates, as well as any other important dates during your stay in Canada. Be sure to include any events or activities that you plan to attend during your trip.

Step 2: Research Your Travel Destinations

Next, research the places you plan to visit in Canada. This will help you determine the best route to take and the most efficient way to travel between destinations. Be sure to include all the cities and towns you plan to visit, as well as any national parks or other attractions.

Step 3: Choose Your Mode(s) of Transportation

Once you have determined your travel destinations, you will need to choose the mode(s) of transportation you will use to get there. This could include flights, trains, buses, or rental cars.

Step 4: Plan Your Route and Itinerary

This could include a day-by-day breakdown of your trip, including where you will stay, what you will see, and what activities you will do.

Step 5: Include Proof of Accommodation and Activities

This could include hotel reservations, tickets to events or attractions, or confirmation of any tours or activities you plan to participate in.

By following these steps, you can create an itinerary that will make your Canada visa application process smooth and successful.

travel plan sample for visa

Understanding the Canada Visa Application

The Canadian visa application process can be a bit overwhelming, but it is not impossible.

  • Types of Visas : There are different types of visas available for Canada, including tourist visas, student visas, and work visas. You will need to determine which type of visa you need based on your purpose of travel .
  • Application Process : The Canadian visa application process can be completed online or in person at a Canadian visa application center. You will need to provide personal information, travel details, and supporting documents. The processing time for a Canadian visa application can vary, so it is important to apply well in advance of your planned travel dates.
  • Supporting Documents : In addition to your application form, you will need to provide supporting documents such as a passport, photographs, and proof of financial support. You may also need to provide additional documents depending on the type of visa you are applying for.
  • Biometrics : Depending on your nationality, you may need to provide biometric information such as fingerprints and a photograph as part of your Canadian visa application.
  • Fees : There are fees associated with applying for a Canadian visa, and these fees can vary depending on the type of visa you are applying for. Be sure to check the current fee schedule before submitting your application.

Applying for a Canadian visa can seem like a daunting task, but with careful planning and attention to detail, you can successfully navigate the application process. For more information on the Canada visa application process, visit the official website of Immigration, Refugees and Citizenship Canada here .

travel plan sample for visa

Creating a Travel Itinerary

  • Determine your travel dates: The first step in creating your itinerary is to determine your travel dates. This includes your arrival and departure dates, as well as any other important dates during your stay in Canada. Be sure to allow enough time for travel and any activities you plan to do.
  • Research your travel destinations: Next , research the places you plan to visit in Canada. Consider the activities you want to do and the sights you want to see. Be sure to include all the destinations you plan to visit in your itinerary.
  • Decide on your route: Once you have determined your travel dates and destinations, decide on the route you will take. This will help you plan your travel arrangements and ensure that you have enough time to visit all the places on your itinerary.
  • Plan your activities: When planning your activities, be sure to include a mix of sightseeing, cultural experiences, and leisure time. Consider the interests of everyone in your travel group and plan activities that everyone will enjoy.
  • Use a travel itinerary template: Using a travel itinerary template can help you organize your travel plans and ensure that you don’t forget anything important . There are many templates available online that you can use as a starting point for your own itinerary.

travel plan sample for visa

Booking Accommodations and Transportation

  • Book your accommodations in advance: You need to have a confirmed reservation for your entire stay in Canada. Make sure to book your accommodations before applying for your visa. You can choose from a variety of options such as hotels, hostels, and vacation rentals.
  • Include all the necessary details in your reservation: Your reservation should include the name and address of the accommodation, the dates of your stay, and the contact information of the establishment. You can also include additional details such as the room type and the number of guests.
  • Book your transportation: You also need to provide proof of your transportation arrangements. This includes your flight itinerary or reservation, as well as any other transportation arrangements such as train or bus tickets.
  • Include all the necessary details in your flight itinerary: Your flight itinerary should include the dates and times of your flights , the airline and flight numbers, and the airports of departure and arrival. You can also include any layovers or connecting flights.
  • Make flexible reservations: Keep in mind that visa processing times can vary, so it’s a good idea to make flexible reservations that can be changed or canceled if necessary. You can also consider purchasing travel insurance to cover any unexpected changes or cancellations.

Remember to book in advance, include all the necessary details, and make flexible reservations.

travel plan sample for visa

Preparing Necessary Documents

  • Passport : You need a valid passport to apply for a Canada visa. Your passport must be valid for at least six months beyond your planned stay in Canada. Make sure your passport has at least two blank pages for visa stamps.
  • Photo : You need to provide a recent passport-size photo with your visa application. The photo must meet certain requirements, such as size, background, and quality. You can check the photo specifications on the official website of the Canadian government.
  • Application form : You need to fill out the visa application form accurately and completely. The form includes personal information, travel details, and other relevant information. You can download the application form from the official website of the Canadian government.
  • Proof of financial support : You need to provide proof that you have enough funds to cover your expenses during your stay in Canada. This can include bank statements, pay stubs, tax returns, or other financial documents.
  • Travel itinerary : You need to provide a detailed travel itinerary that includes your arrival and departure dates, your accommodation details, and your planned activities in Canada. You can use a travel agency or online resources to plan your itinerary.
  • Letter of invitation : If you are visiting Canada for business or to attend an event, you may need a letter of invitation from your host organization or individual. The letter should include your name, purpose of visit, duration of stay, and other relevant details.
  • Other supporting documents : Depending on your purpose of visit and other factors, you may need to provide additional supporting documents, such as a medical exam certificate, a police certificate, or a letter of explanation.

Make sure you prepare all the necessary documents before submitting your visa application . Missing or incomplete documents can delay or even reject your application.

Understanding Visa Types and Their Requirements

Here are the main visa types you should know about:

Temporary Resident Visa

A Temporary Resident Visa (TRV) is required for individuals who are not Canadian citizens or permanent residents and who wish to enter Canada for a temporary purpose, such as tourism, visiting family or friends, or attending a conference.

Visitor Visa

A Visitor Visa is a type of TRV that is specifically for individuals who are coming to Canada for a short-term visit, such as for tourism or to visit family or friends.

Study Permit

A Study Permit is required for individuals who wish to study in Canada for more than six months. To apply for a Study Permit, you will need to provide proof of acceptance from a Canadian educational institution, as well as show that you have sufficient funds to cover your tuition fees and living expenses.

Work Permit

A Work Permit is required for individuals who wish to work in Canada temporarily.

An L Visa is a type of Work Permit that is specifically for intra-company transfers. This means that if you work for a company that has a branch in Canada, you may be eligible for an L Visa to work in Canada temporarily.

Processing Your Visa Application

Once you have submitted your visa application, it will be processed by a visa officer.

The processing time for a visa application can vary depending on the country you are applying from and the type of visa you are applying for. You can check the processing times for your country on the official Canadian government website.

During the processing of your application, the visa officer may request additional information or documents to support your application. It is important to respond to these requests promptly to avoid delays in the processing of your application.

After the visa officer has reviewed your application and supporting documents, a decision will be made to either approve or refuse your visa application.

While there are specific requirements that must be met for a visa application to be approved, each application is evaluated on a case-by-case basis.

  • Be sure to submit a complete and accurate application form with all required documents.
  • Respond promptly to any requests for additional information or documents from the visa officer.
  • Check the processing times for your country and apply well in advance of your planned travel dates.
  • Be prepared to provide evidence of your ties to your home country, such as employment, family, or property ownership, to demonstrate that you will return home after your visit to Canada.
  • If your visa application is refused, you may be able to appeal the decision or reapply with additional supporting documents.

Understanding the Biometrics and Other Procedures

  • Biometric fee : You must pay the biometric fee when you submit your application, or you may experience delays. The fee is CAD 85 for an individual or CAD 170 for a family (two or more people). There is no fee to give biometrics for a transit visa.
  • Biometric instruction letter : After submitting your visa application, you will receive a biometric instruction letter that will tell you where and when to give your biometrics. You must bring this letter with you to your appointment.
  • Fingerprint scanner : At the biometrics appointment, you will need to have your fingerprints taken. This will be done using a digital fingerprint scanner. You will be asked to place your fingers on the scanner one at a time, and the scanner will capture an image of your fingerprints.
  • Photo : You will also need to have your photo taken at the biometrics appointment. This will be done using a digital camera. You will be asked to remove any glasses, hats, or head coverings that you are wearing, and to look directly at the camera.
  • Enrolment session : The biometrics appointment is also known as an enrolment session. During this session, you will be asked to confirm your identity and to provide your biometrics. The entire process usually takes around 10-15 minutes.
  • CanadaVisa.com

Comparing Canada Visa with Other Countries’ Visa

When it comes to visa requirements, Canada is generally considered to be more lenient than many other countries.

Here’s a comparison of Canada’s visa requirements with those of some other countries:

United States Visa

If you’re a citizen of a country that’s part of the Visa Waiver Program (VWP), you can travel to the United States without a visa for up to 90 days.

However, if you’re not eligible for the VWP, you’ll need to apply for a visa before you can travel to the US. The visa application process can be lengthy, and you’ll need to provide a lot of documentation to support your application.

European Union Visa

Citizens of many countries can travel to countries in the European Union (EU) without a visa for up to 90 days. However, if you’re planning to stay in the EU for longer than 90 days , you’ll need to apply for a visa.

The visa application process can be complex, and you’ll need to provide a lot of documentation to support your application.

Australia Visa

If you’re planning to travel to Australia, you’ll need to apply for a visa before you can enter the country.

The visa application process can be lengthy, and you’ll need to provide a lot of documentation to support your application. There are several different types of visas available, depending on the purpose of your visit.

Frequently Asked Questions

What documents are required for a canada visa application.

  • A valid passport or travel document
  • Two recent passport-size photographs
  • Proof of financial support
  • Travel itinerary
  • Purpose of visit
  • Letter of invitation, if applicable
  • Police clearance certificate, if applicable

How do I write a cover letter for my Canada visa application?

Your cover letter should include the following information:

  • Introduction and purpose of the letter
  • Brief description of your travel plans
  • Explanation of how you will support yourself financially during your stay
  • Explanation of your ties to your home country and intention to return after your visit
  • Closing remarks and contact information

Can I change my itinerary after getting a Canada visa?

Yes, you can change your itinerary after getting a Canada visa . However, you should inform the Canadian government of any changes to your travel plans.

How can I obtain an itinerary for my Canada visa application?

  • Determine your travel dates and destinations
  • Research your travel destinations and plan your route
  • Book your transportation and accommodation
  • Create a detailed itinerary that includes your travel dates, destinations, and mode of transportation

What is the purpose of a visit letter for a Canada visa application?

It should include the following information:

  • Your relationship with the person inviting you to Canada, if applicable
  • Purpose of your visit
  • Length of your stay
  • Details of your travel plans, including transportation and accommodation
  • Your intention to return to your home country after your visit

What are some examples of the purpose of travel for a Canada visa application?

  • Visiting family or friends
  • Business meetings or conferences
  • Educational or training programs
  • Medical treatment or procedures
  • Government of Canada
  • Visa Reservation

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

March 6, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

  • Save time, plan more effectively, and provide an organized format for all the important details of their trip
  • Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
  • Get quick access to all of the necessary details in one place
  • Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

  • Have clear and concise language
  • Organized and easy-to-read format
  • Customizable and easy to edit
  • Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

Ensure that business trips are effectively planned to save time and lower costs using this template

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Streamline your travel planning process using this template

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

ClickUp Event Planning Template allows you to align your team and resources for smooth collaboration to get the job done

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

This Template helps you stay focused and organized with a clear daily schedule

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Use this template to create an organized agenda for your travel

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Event planners can use this Conference Agenda Template to help everyone stay on the same page when it comes to planning and organizing events.

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

ClickUp's Board Meeting Agenda Template serves as an outline to focus on and quickly address the key issues and ensure everyone is on the same page about what needs to be done

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

Excel Vacation Itinerary Template

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

Google Docs Travel Itinerary Template

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Microsoft Word Business Trip Itinerary Template

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Planning a Canada Tourist Trip: Sample Itinerary for Visitor Visa Application

Blog Written By: Navornadmin on 30/01/2023 ; 5 mins read

Day 1: Arrival in Toronto

Arrive at Toronto Pearson International Airport

Check-in to hotel in downtown Toronto

Visit CN Tower for a panoramic view of the city

Explore the Distillery District, a historic area with shops, restaurants, and art galleries

Grab dinner at one of Toronto's popular restaurants

Day 2: Toronto

Take a tour of the Royal Ontario Museum

Visit the University of Toronto and walk through the picturesque campus

Take a ferry to Toronto Islands and relax at the beach

Have dinner at a waterfront restaurant in the Harbourfront area

Day 3: Toronto to Niagara Falls

Drive to Niagara Falls, stopping at the picturesque town of Niagara-on-the-Lake en route

Take a boat tour of Niagara Falls

Visit the Niagara Fallsview Casino Resort

Check-in to hotel in Niagara Falls

Day 4: Niagara Falls

Take a helicopter tour of Niagara Falls

Visit the Maid of the Mist boat ride

Visit the Butterfly Conservatory

Visit the Niagara Parks Botanical Gardens

Day 5: Niagara Falls to Ottawa

Drive to Ottawa, the capital of Canada

Visit the Canadian Museum of History

Visit the Canadian War Museum

Visit the Canadian Museum of Nature

Check-in to hotel in Ottawa

Day 6: Ottawa

Take a guided tour of Parliament Hill

Day 7: Ottawa to Montreal

Drive to Montreal, Quebec

Visit the Notre-Dame Basilica

Visit the Mont Royal Park

Visit the Montreal Museum of Fine Arts

Check-in to hotel in Montreal

Day 8: Montreal

Visit the Old Montreal

Visit the Montreal Science Centre

Visit the Montreal Botanical Garden

Visit the Montreal Biodome

Day 9: Montreal to Quebec City

Drive to Quebec City

Visit the Citadelle of Quebec

Visit the Place Royale

Visit the Château Frontenac

Check-in to hotel in Quebec City

Day 10: Quebec City

Visit the Quebec City Museum of Fine Arts

Visit the Basilique-Cathedrale Notre-Dame-de-Quebec

Day 11: Quebec City to Halifax

Take a flight to Halifax, Nova Scotia

Visit the Halifax Citadel National Historic Site

Visit the Halifax Public Gardens

Visit the Maritime Museum of the Atlantic

Check-in to hotel in Halifax

Day 12: Halifax

Visit the Point Pleasant Park

Visit the Halifax Waterfront Boardwalk

Day 13: Halifax to Sydney

Take a flight to Sydney, Nova Scotia

Visit the Cape Breton Island

Visit the Fortress of Louisbourg National Historic Site

Visit the Alexander Graham Bell National Historic Site

Check-in to hotel in Sydney

Day 14: Sydney to Departure

Visit the Bras d'Or Lake

Visit the Cape Breton Highlands National Park

Visit the Cape Breton Miners' Museum

Return to Halifax for departure

Please note that this is a sample itinerary and can be adjusted to suit individual preferences and travel plans. Also, make sure to check the current COVID-19 rules and restrictions before planning your trip.

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Plan a trip to perfection with a vacation itinerary template

travel plan sample for visa

Whether you’re planning a weekend city break, or organizing a year-long, around-the-world journey, planning a trip requires organizing dozens of details. A vacation itinerary template helps you manage the schedule, budget, and logistical information of your trip. In this article, we’ll explain what a vacation itinerary template is, why you need one, and share examples and templates to help you plan your perfect vacation.

Get the template

What is a vacation itinerary template?

A vacation itinerary template is a document you can use to create a travel plan and centralize all the details of your trip — it’s basically a travel schedule with space for other useful travel information such as:

  • Flight departure and arrival times
  • Accommodation name and address
  • Contact details
  • Any excursions or events planned for the trip
  • Trip essentials, such as sunscreen or protective clothing
  • Information about the destination and how to respect the local people and culture
  • Useful phrases in the local language

The itinerary format depends on your needs — you might create a travel spreadsheet template in Excel if you’re focused on costs or try a Google Docs itinerary template for more general planning. If you want a simpler visual of your schedule, a Gantt chart view might be a good choice, as you can see in the example below. However, a capable Work OS is a more flexible option than Word or Excel because it allows you to do both — but more on this later. First, let’s cover why you should use a vacation itinerary template in the first place.

Download Excel template

travel plan sample for visa

Why use a vacation itinerary template?

Whether you’re a solo traveler or the official trip planner for a 20-person European tour, an event itinerary template helps ensure you don’t skip over any important details. It’s especially helpful when traveling in groups as it’s a way to make sure everyone has all the information they need. Ultimately, an itinerary planner template can improve the quality of your trips by allowing you to:

1. Centralize your travel information in one place

Travel often involves using more than one form of transport or catching a connecting flight. A travel itinerary enables you to keep your travel information all in one place, including departure and arrival times, flight numbers, and public transport information. So it’s much easier for you to reach your destination on time without getting lost.

2. Make the most of your time

With limited time in an amazing location, you want to make the most of it and ensure you don’t miss any once-in-a-lifetime experiences. A vacation itinerary template helps you plan out your vacation — to the day or even to the hour — just like a business travel itinerary helps you schedule your work trips.

3. Manage your budget

Even when you’re traveling for leisure, it’s always a good idea to have a cost management system in place. When you’re dealing with foreign currency, expenditures can quickly get out of hand. Some robust itinerary templates provide space to estimate the costs and track the expenses of your trip.

4. Pack everything you need

Once you’ve planned where you’re jetting off to, you need to know exactly what you’ll need when you get there. A vacation itinerary template is the perfect place to list your travel essentials, especially if your trip involves several destinations or different types of activities. You can also make a note of any medicines you’ll need as well as local emergency numbers.

What are some examples of a vacation itinerary template?

Ready to start bringing your trip ideas to life with a travel schedule template? Take a look at these four examples of vacation itinerary templates to get your inspiration flowing.

Flight itinerary template example

This classic example of a flight itinerary contains all the details a traveler needs for a smooth and carefree flight, including:

  • Information about passports and visas
  • Departure airport
  • Travel destination
  • Departure time
  • Flight number
  • Connecting flight and layover details
  • Booking reference
  • Airline rules and regulations

Juggling all of that information without an organization system could quickly become overwhelming. A flight itinerary template ensures that all of your important flight information is contained in one place and is clear and easy to understand.

flight itinerary template example

( Image Source )

Daily itinerary template example

There are almost unlimited ways to create a daily itinerary — which is best for you will depend on the type of activities you planned. One way to do it is to lay it out like the example below. It has a schedule column on the left and a checklist of must-see sights on the right.

This enables you to plan your route in the way that makes the most sense and make sure you don’t miss anything important. It also has space for meal planning , so no one gets hangry, and the weather forecast, so everyone dresses appropriately.

daily itinerary template example

Family holiday itinerary template example

Traveling with kids can be chaotic, but a family holiday itinerary template like the one below can take the stress out of it. It has space for:

  • Personal information
  • Flights and car rental details
  • Accommodation
  • Travel insurance

It can help make sure everyone gets to the right place at the right time and has all the information they need in case they get separated from the group.

family holiday itinerary example

Road trip itinerary template example

If you’re planning a road trip, and want a quick way to jot down some basic details, the trip itinerary example below may help make sure everyone has the information they need. This includes:

  • Name of the group
  • Daily schedule
  • Contact information
  • Other information such as restaurants, accommodation, and meeting points

This ensures that everyone has the same information and minimizes the risk of the group getting separated.

road trip itinerary example

But if you organize a lot of trips, you might want to consider a Work OS like monday.com as an alternative to creating several single travel itinerary templates like the ones above.

monday.com’s vacation itinerary template

The team at monday.com has created a trip itinerary template that you can download and start using as an itinerary planner right away.

example of monday.com's vacation itinerary template

monday.com’s Work OS allows you to build and organize projects using customizable columns, statuses, automations, and more. Since each trip is unique, this makes it the perfect solution for planning and managing tailor-made travel itineraries.

For example, you can use monday.com’s project management features to manage each vacation, creating a workflow of tasks that span from the pre-departure preparations — such as visas or vaccinations — to the post-trip vacation feedback form.

Suppose you’re planning several trips at once. In that case, you can use the Board and Dashboard views to visualize the data of one or all your trips simultaneously, allowing you to track the expenses against the budget and reallocate resources where necessary.

Another way to visualize your trip would be to use the Location Column to plot your itinerary:

monday.com location column

Once plotted, you can then view it on the Map view, so it’s easy to reach all your destinations on time:

monday.com map view

Now that you’re familiar with the monday.com vacation itinerary template, let’s look at how you can maximize its abilities.

3 tips for making the most out of your vacation itinerary template

By now, you’re probably excited to create your perfect vacation itinerary. Use these three tips to plan the vacation of your dreams.

1. Don’t try to cram too much in

It can be tempting to try to see as many sights — or even countries — in as little time as possible. But sometimes, it can be more rewarding to take it slow and savor your time in each destination. The same goes for activities — if you try to do too many, you might end up burning out. This is your vacation, so build in some time to rest, too.

2. Take advantage of your layover

Long airport layovers can be a drag, so why not head out to explore a new city for a few hours? Use your itinerary to make a note of local sights or restaurants to visit, as well as transport information. Just remember to write down your flight departure time, too!

3. Be flexible

While it’s great to be prepared, it’s just as important to be flexible and allow your travels to surprise you. Perhaps a local family invites you to their home on the day you were planning to visit a Mayan temple. No problem! Just switch your plans around and go another day.

If you’re still unsure about vacation itinerary templates, here are the answers to a few of the most common questions about them to clarify.

FAQs about vacation itinerary templates

How do i make a vacation itinerary.

Follow these steps to create your vacation itinerary:

  • Decide on your destination and dates
  • Set your budget
  • Search for and book flights
  • Ensure your documentation and vaccines are up-to-date
  • Decide on your travel schedule and activities
  • Book hotels
  • Research how to get from one destination to another
  • Buy travel insurance
  • Get familiar with local customs
  • Write a packing list
  • Include all this information in your vacation itinerary

A highly-customizable vacation itinerary template, such as the one by monday.com, makes remembering and organizing all this information much more simple.

How do I create a vacation itinerary in Excel?

To create a comprehensive trip itinerary template in Excel, open a new Excel spreadsheet. Use the tabs to create a separate sheet for each aspect of your trip, such as:

  • Useful information
  • Sights and attractions to visit
  • Flight details
  • Accommodation details
  • Itinerary by day, week, or month

You can also accomplish all of this in a more streamlined way on monday.com. Our Work OS allows for real-time collaboration and cloud-based documentation of your vacation itinerary, making it easy to work on it together or share it with the group when you’re finished.

What is a travel itinerary format?

A travel itinerary format is a document that includes all the necessary information for a vacation or business trip. This may be as simple as departure and return dates with flight information, or it may contain extra details such as hotel contact details, scheduled activities, and essential items to pack.

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SAMPLE ITINERARY for JAPAN VISA Application (Schedule of Stay)

SAMPLE ITINERARY for JAPAN VISA Application (Schedule of Stay)

By continuing to read this article, you agree to double check with the authorities or other concerned entities for the latest updates.

Whether you’re applying for a JAPAN VISA to tour or to visit a friend or relative, one of the documents you must submit is a daily itinerary (also called “schedule of stay). The Japanese Embassy will be looking at it to see what you plan to do in their country, which is one huge factor in determining whether or not you will be granted a visa.

Fortunately, the embassy has provided a standard template for the itinerary. The most important details that you need to provide are your planned activities, contact person and details, and accommodations. Let’s break it down per item.

WHAT'S COVERED IN THIS GUIDE?

How to Make an Itinerary for Japan Visa Application

travel plan sample for visa

  • Date. This is the date when you make the itinerary. The standard format is YEAR/MONTH/DAY.
  • Name. Don’t forget to write your full name.
  • Travel Dates. Pretty straight-forward.
  • Activity Plan. This is the part where you list down what you plan to do in Japan. It doesn’t have to be super detailed. No need to list down where you plan to have lunch or dinner or whatever. Just give an overview will do: the key places you will visit or major activities you will do. If there are days when you don’t plan to do anything or go anywhere, you can write FREE DAY or REST DAY on those days.
  • Contact Details. If you’re invited by someone in Japan, write their name and contact number. If you’re staying at a hotel (tourist visa), write the contact number and email of the hotel. If you don’t know the contact details of the hotel, google them.
  • Accommodations. If you’re visiting a friend or relative, write their full address. If you’re staying at a hotel, write the full address of the hotel. Don’t worry, you don’t need to be booked with the hotel. You just need to enter which hotel you plan to stay.
  • Same as Above. If you’re staying in a hotel or at someone’s house on multiple days, you can write SAME AS ABOVE instead of writing the same details in every cell. But of course, if you will be staying in different places on other days, enter their addresses and contact details opposite respective dates.

Sample Itinerary Copy

If you want a copy of the above itinerary, you can find it through the link below. You can use it as guide to create your own. It’s a Word file so you can edit it easily. Just replace the details and make the necessary adjustments. We also provided a blank copy that you can fill out.

✅ DAILY ITINERARY BLANK COPY

✅ SAMPLE DAILY ITINERARY (EDITABLE)

2️⃣0️⃣1️⃣8️⃣ • 1️⃣1️⃣ • 2️⃣0️⃣

More Tips on YouTube ⬇️⬇️⬇️

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Related Posts:

  • JAPAN VISA REQUIREMENTS & Application for Tourists
  • HOW TO AVOID GETTING OFFLOADED: Airport Immigration Requirements
  • Travel Insurance: What You Need to Know
  • HOW TO APPLY FOR A SCHENGEN VISA & Other Frequently Asked Questions
  • HOW TO RENEW JAPAN VISA & Other Frequently Asked Questions
  • HOW TO APPLY FOR A NEW PASSPORT: Requirements & DFA Appointment Tips
  • Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)
  • The Road to VISA APPLICATION APPROVAL: When is the Right Time? How to Prepare Early?

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guest

Hello, clarification, please. The date above, shouldn’t it be the travel date and not when you prepared the itinerary?

Yosh Dimen

Hi P, sa experience ko, pag nag-aapply ako, kung kailan ko ginawa yung itinerary or kailan ko sinubmit yung application, yun ang date na nilalagay ko. Hindi naman ako nagkaka-problem.

Yung travel dates kasi andun na sa first column.

Nadine :)

Hi. Im planning for a 90-day trip. Yung date of entry po ba is considered as d-1 na or the following day na?

Hi Nadine, as far as I know, counted as Day 1 ung day of arrival.

Inah

Hi po, need na ba may confirmed bookings ng hotel bago magsubmit ng itinerary

Nope. Ilagay mo lang kung saan mo balak mag-stay, not necessarily nabook mo na.

Mojo G.

Just wan to ask if it’s necessary na kung anong airline yung nilagay mo sa visa application, dapat yun din yung mismong flight na ittake mo.

Thank you. :)

No. Pwede magbago. :)

Jam F.

Hi if granted po ng tourist visa first time pwede po ba gamiton max 15 days? Or 5 days lang po?

Yes, usually. Kahit 5 days lang ang iapply mo, usually 15 days ung max na length of stay. Check mo na lang din kung ano naka-indicate sa visa pag naapprove.

Luisito dela Merced

Ask ko lang po,nag-overstay po ako sa japan noong 1983 up to 2003 naaksidente po kc yong minamaneho kong sasakyan, nagapply po ako ng visa ulit last august pero na-deny po ako, gusto ko ulit sana na mag-apply ulit this may may sponsor po ako na japanese national kumpleto na po yong pinadala nya sakin na requrements, ask ko lang po kung kailangan ko po ba elaborate sa application form na nagkaroon ako ng kaso since it happened 16 yrs ago? Feel ko kc kaya nadeny ako last time dahil sa naging kaso before. Sabi kc after certain yrs nabubura na sa record nila yong case ko

Di ko po alam kapag ganyan. Best to consult a travel agency po kasi mas alam po nila.

Sage

I have an expired unused japan visa, will I encounter problems if I will apply again for a new visa

Emmie

Hi! Do I need to stick/follow the schedule I sent when I applied for japan visa? Would I encounter a problem or would they still check it if the daily schedule I submitted is for 5 days only but the actual numbers of day I will be staying is 9 days (15 days is approved for single-entry visa)?

Juan

Hi TPT! Would you know if for group visa applications, do we need to submit separate Schedule of Stay even if we have identical details and plans?

Hi Juan, gaaaah, di ko matandaan. I think ibinalik sa amin ung extra copies since nakalagay naman sa Schedule of Stay ung names naming lahat. Pero di ko sure if tama pagka-alala ko. :S

keilu

hi. would just like to check – standard stay for single entry is max of 15 days? i plan to apply lang for 5day stay (in reality i’ve booked for 8 days) para ma approve kami as im guaranteeing the expense for my mom, aside from my own expense kasi.

Yep, ung usual na length of stay allowed is 15 days. :)

Mark Anthony Margallo

Hello, ask ko lang kong ako gagawa nung daily schedule o si travel agency?

Ikaw ang gagawa, usually.

May mga agencies na nag-ooffer ng visa assistance for a fee. So pwedeng sila ung gumawa pero babayaran mo yung agency ng iba pa sa service fee.

minie aoki

hello po..ask ko lng if possible ba mabigyan ng visa sister ko para magbantay ng anak ko kc summer vacation ang mga student ngyon d2.khit 1month lng sna…kaso kakagaling nya lng din kc d2.from january to april dis yir..so bale 3months ago lng..pwde kya sya mabigyan ng visa uli?

jd

just to clarify, we intend to book a flight starting 27th of September, sa daily schedule ba need na start din ng 27th of September?

When I full out the daily schedule, I start with the date of arrival in Japan.

Michelle

Hello. Good day. Just wanna ask regarding the guarantee letter. What kind of seal is required? It was stated on the Guarantor’s information/data. Thank you.

Hi Michelle, Japanese citizens and Japan residents have their personal seal. Yun yung needed na seal. Personal seal/stamp nila.

ivy fernandez

Hi! We are applying as a family for Japan Visa, do we submit just 1 daily schedule or we need to submit individually? This is the 3rd time I am using you blog as my guide to my travels, 1st when i went to Paris, then for Seoul, and now for Japan. Your blogs are so helpful, thank you for taking time to put up your blogs :)

When my family applied last time, we submitted just one copy for everyone. But we also submitted a list of applicants.

Anand

Madam how to apply visiting visa like mt Fuji I don’t know how to make itinerary

Jhanella

good am i have japanese friend guarantor with complete requirements and i apply for my visa 90 days it its possible to approved for 90 or it depends to japan embassy?

Jellypie

Good Day, if ever ma approved yong visa ko for visit relatives in japan ano po yong ibang requirments na possible na hihingin nila sa airport?

Jen

Hello, if ever po yung hotel address na nilagay ko sa itinerary is yung not booked, will the immigration check po kaya? kasi po i’m planning to stay at a friend’s house but I will be applying tourist visa.. not visa for visiting a friend.. thank you po..

Sheila

Hi po, ask ko lang po if ung sponsor namin for japan trip is from nagoya (which is dun po kami titira s kanila) and we want to have tokyo tour pero po magbook po kami for accomodation, need p po kaya ng proof of income para sa aming tokyo tour? or as sponsored na din sya ng relative namin s nagoya? Thank you in advance.

Charito

Hi po.visa approved po.tapos 7days lang po yong nasa itinetary ko noong nag apply kami.but we booked a ticket and we have a reservation already for 13days.magka problem po ba kami?(

Hi Charito,

Sa experience ko po ay hindi naman naging problem, basta within the allowed length of stay naman.

monique

hello. if visit a relative, need ba na yung house nila ang ilagay ko as accommodation or ok lang na hotel ang ilagay ko. Thank you

If VISIT RELATIVE po, mas okay po yata if house nung relative.

Joyce

Hi Yosh! Thanks for this, you guys have been really helpful :) Though question, is it a reasonable itinerary to submit if I’ll only visit spots around Tokyo & Nagoya while staying in 1 hotel for a 15-day stay?

To me, it doesn’t make sense kasi Nagoya is around 5 hours away. It’s like Manila and Baguio. :D

Jen

Hello, thank you for this. I’d like to ask if yung date ng arrival sa airport (for example 9pm yung arrival and checkin sa hotel. since late na yun, hindi ka na din makakapagtrour) Magkacount ba yun na day 1? at need po isama sa total number of days of stay sa application form? Thank you.

Yep, counted ang day of Arrival. :)

kim

Hello! Ask ko lang po if pwede mag exit ng tokyo kahit yung guarantor po namin ay tiga osaka? Thank you

Hi Kim, yes, that’s fine.

Thank you po! Do we need to bring our daily schedule in case po magtanong immigration? or hindi na po?

Ako po laging may dalang itinerary.

Thank you po! Ask ko lang din po kasi exit namin ay tokyo and we were planning to stay at my mom’s house for few days after staying sa aunt ko po. What if magtanong po yung immigration kung bakit po exit namin ay tokyo? Do we need to say na magsstay po kami sa mom ko? Nakastamp na rin po kasi sa old passport ng lola ko na she had been to tokyo. Thank you po

If i-ask po kayo, then yes, answer truthfully lang po. Wala naman pong issue kung iba ang exit city sa entry city. Normal lang po yun.

adam

Hello again ! thank you for your previous reply. I am sorry if this is going to be a big text but i really need your help. Last October i wanted to travel to both Korea and Japan. Korean Visa went smoothly but as for the Japanese visa , my friend ( who is a close online friend ) sent me an invitation. I am not sure if the Visa was declined because of the Korean-Japanese situation , or because i don’t have enough proof ( picture with my friend ) .

I am planning to try traveling to japan again next April . I do have picture now with my Japanese friend ( we took a lot in Korea ). However i am not sure if i should just try to apply as a Solo traveler this time or use invitation ( as before )

I have 2500$ in my bank account and i am planning to stay for 1 week .

I am afraid that if i apply as a solo traveler it might be suspicious ? because of my previous VISA application. Since the previous one had an invitation. Or Maybe I’m Just overthinking.

PS : if i am applying solo , should i mention that i will meet my friend for example ? and provide Pictures as a proof. or it’s better not to do so.

Kindly advice me what to do. I really want this to work.

Thank you so much.

I think you were denied because you don’t have enough proof of relationship with your inviter.

In general, it’s easier to apply as a tourist if you can support yourself naman. Pag hindi relative, mahirap talaga i-prove. And yes, 2500 dollars is good naman na for 1 week. Yung first time ko, sobrang mas mababa pa dyan funds ko.

Adam

Thank you for the fast reply !

Okay then i will apply as a tourist this time.

Should i say i am meeting my friend there too ? Or is it better not to do so ?

I am just worried that it will look suspicious if i did not mention my friend at all. But at the same time i am worried that mentioning my friend would make it more complicated.

Can you please advice regarding this too?

Thank you soo much again for your time.

Kinny Jay Pontana

Hi. If I plan to stay in Japan for 90 days and what if a week is nasa bahay lang ako ng sister ko, paano po ilagay ang date sa stay of schedule? Do I have to write each day, but same reason?

Monina

Good day! Ask lang po if allowed ang Airbnb sa itinerary for Japan visa application? Thank you for your vlogs po really helped me in planning our trips

jeff

Hi, how much do you think I need to have in my Bank Certificate if 12 days ang stay ko? 100k or more?

Ncw

Hi! Not sure if manotice pa. Just wanna clarify po yung sa first column yung date. If mag apply ako this August pero october pa yung plan travel ko, anong date po ba ilalagay ko sa iterinary? October po ba or date ng application ko? Sana masagooot po. Thank you!

Ledie Richarist polinga

Hello Mr.yosh. tanung ko lang po at pa advise po sana sa situation ko ganito po kasi. Last year po na approved po kasi aku ng el Salvador visa at need istamp yung visa sa passport ko and the embassy ng El Salvador kung saan nila i-istamp is located sa japan and now na i have time na po to do the japan visa process. May big concern lang po aku since in my case gaya nga ng sabi ko po mr. Yosh is purpose ko lang doon sa japan is para doon sa stamp ng el Salvador visa and I’d like to just stay there not more than two night maybe I’ll stay there for max 1 night and 2 days since stamp lang naman ang purpose ko. What best advice po kaya?

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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

  • All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

  • Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

  • Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

  • Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

  • Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

  • Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

  • Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

  • Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

  • Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

  • Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

  • Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

  • Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

  • Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

  • Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

  • Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

  • Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

  • Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

  • Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

  • Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 01

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Free Travel Itinerary Templates 02

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Free Travel Itinerary Templates 13

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Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 06

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Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

  • Open Word and choose a blank document or a pre-made template.
  • Fill in your travel details like flights, hotels, and fun stuff to do.
  • Add any  extra notes  or  checklists .
  • Save it, print it, or share it via email.

Tips for Using Word Templates

  • Spell-check : Always run a spell-check to avoid any errors.
  • Save Often : Keep up your hard work. Save your doc often!
  • Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

itinerary template excel

Itinerary Templates Free

itinerary template free

travel itinerary template

travel itinerary template

Vacation itinerary template

vacation itinerary template

Disney Itinerary Templates

Disney Itinerary Templates

Free business travel itinerary template excel

free business travel itinerary template excel

Weekly Itinerary Template

Weekly Itinerary Template

Birthday Itinerary Template

Birthday Itinerary Template

Daily itinerary planner

daily itinerary planner

Program Itinerary Template

Program Itinerary Template

Meeting Itinerary Template

Meeting Itinerary Template

Travel Itinerary Template PDF

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Free Travel Itinerary Templates 20

Itinerary Template - Free Travel Itinerary Templates

Itinerary Template – Free Travel Itinerary Templates

Business Tour - Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

  • Make your plans in any software that can be saved as a PDF.
  • Double-check all your details and  spelling .
  • Save or ‘print’ your plans as a PDF file.
  • Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

  • Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
  • Compatibility : Always ensure the people you share the PDF with can open it.
  • Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

  • Free Itinerary Templates
  • Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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What to know about the political debate around daylight saving time

Emily Olson

Diba Mohtasham

travel plan sample for visa

The Zeitfeld ( Time Field ) clock installation by Klaus Rinke is seen at a park in Düsseldorf, Germany, in 2019. Maja Hitij/Getty Images hide caption

The Zeitfeld ( Time Field ) clock installation by Klaus Rinke is seen at a park in Düsseldorf, Germany, in 2019.

Twice a year, every year, the ritual returns as literal clockwork: the start and end of daylight saving time.

Millions of Americans, with grunts or glee, tap at their devices or wind their watch hands, manually — and mentally — changing the time to reflect a change in seasons.

In recent years, lawmakers have talked about this timeworn tradition being on its last legs. A raft of bills on the federal and state levels that take aim at the biannual time changes are waiting for action or stalled, at least for now.

Here's a look at where things stand.

What's the status of that Senate bill to end time changes?

In March 2022, the Senate passed the Sunshine Protection Act. The intent behind the bill was to make daylight saving time permanent starting in the spring of 2023.

And at first, it looked as though it might become a reality. The Senate passed the bill through an expedited process and with unanimous consent — legislative rarities in this day and age.

But the bill wasn't taken up in the House. Members cited higher priorities, like a budget deficit and the war in Ukraine, but there was also a growing chorus of criticism about the bill's approach (more on this below).

Greenland is keeping daylight saving time permanently

Sen. Marco Rubio, R-Fla., reintroduced the bill in March 2023, and it was sent to the Senate Committee on Commerce, Science and Transportation, but there has been no notable movement on it since. A companion bill, introduced by Rep. Vern Buchanan, R-Fla., is similarly stuck in committee at the House level.

Even if either bill manages to pass both chambers, it'd still need to be signed by President Biden, who hasn't indicated how he leans on the issue.

So for now, the tradition remains intact.

Who observes daylight saving time?

All states but two — Hawaii and Arizona (with the exception of the Navajo Nation) — observe daylight saving time. The U.S. territories of American Samoa, Guam, Puerto Rico, the Virgin Islands and the Northern Mariana Islands also don't change their clocks.

What's the argument against the Sunshine Protection Act?

When the Sunshine Protection Act was first debated in a House subcommittee, experts said switching to permanent daylight saving time would do everything: save lives, reduce crime, conserve energy and improve health.

And pretty much everyone agrees that ending the time changes is generally a good idea . Our bodies can be very sensitive to disruptions to our circadian rhythms.

But the medical community has taken issue with how the bill proposes to make the change — specifically, that it mandates all states adopt permanent daylight saving time rather than sticking to standard time.

Doctors and scientists argue that standard time is better for our health. Our internal clock is better aligned with getting light in the morning, which, in turn, sets us up for better sleep cycles.

Changing our clocks is a health hazard. Just ask a sleep doctor

Shots - Health News

Changing our clocks is a health hazard. just ask a sleep doctor.

The bill's sponsors aren't budging though. Rubio is still pushing for permanent daylight saving time.

And the biggest argument for this approach may be an economic one. The idea is that having more light in the evenings encourages people to go out and do things — i.e., spend money.

The nation's convenience stores, for example, told a congressional subcommittee that they see an uptick in spending when clocks are set to daylight saving time.

Could the states adopt their own time-change rules?

With federal legislation stuck in a holding pattern, states could take up the issue, but they're still subject to some federal limitations.

The Uniform Time Act , which was passed in 1966, says that states can enact permanent standard time but not permanent daylight saving time.

At least 550 bills and resolutions have surfaced concerning time changes at the state level in recent years, according to a tally from the National Conference of State Legislatures (NCSL). So the same debate that's happening at the federal level is playing out in statehouses across the United States.

Save Standard Time , a nonprofit that works to end daylight saving time, regularly updates a detailed chart with the exact status of state bills.

If daylight saving time seems tricky, try figuring out the time on the moon

If daylight saving time seems tricky, try figuring out the time on the moon

Which states are trying to end daylight saving time.

In 2023, at least 29 states considered legislation related to daylight saving time.

At least half of those states have enacted or passed measures pledging to switch to permanent daylight time if Congress changes the rules to allow for such an action.

Several of those states were also actively considering legislation that would end daylight saving time, but by switching the state to year-round standard time, according to the NCSL .

Last month, an Oregon bill to keep most of the state in Pacific Standard Time for the entire year didn't advance in the state's Senate. But supporters agreed to amend the bill to say that Oregon will end daylight saving time only if California and Washington make the same change within the next 10 years.

Lawmakers in Oregon's neighboring states of Idaho, California and Washington proposed similar bills.

When will daylight saving time end?

That'll be Sunday, Nov. 3. Mark your calendars.

  • sunshine protection act
  • standard time
  • daylight saving time

China extends visa-free entry to four more European countries in a bid to boost tourism

Tourists on bamboo rafts tour the Jiuqu river at a Wuyi mountain scenic area in southeast China's Fujian Province on 3 October 2023.

China has extended visa-free entry to four more European countries.

In December and January, China brought in visa-free entry for citizens of seven European countries and Malaysia. 

Now, four more European nations have been added to the list as the country tries to encourage more people to visit for business and tourism.

Citizens of Austria, Belgium, Hungary and Luxembourg will now also be allowed to enter China without a visa, along with citizens of France, Germany, Ireland, Italy, the Netherlands, Spain and Switzerland.

The aim is “to facilitate the high-quality development of Chinese and foreign personnel exchanges and high-level opening up to the outside world,” Foreign Ministry spokesperson Mao Ning said at a briefing on the initial announcement made in November.

Visa-free entry will be granted for up to 15 days in the trial program, which will be in effect for one year.

International travel to China is yet to bounce back

China's strict pandemic measures , which included required quarantines for all arrivals, discouraged many people from visiting for nearly three years. The restrictions were lifted early last year, but international travel has yet to bounce back to pre-pandemic levels.

China previously allowed citizens of Brunei, Japan and Singapore to enter without a visa but suspended that after the COVID-19 outbreak. It resumed visa-free entry for Brunei and Singapore in July but has not done so for Japan.

In 2023, China recorded 35.5 million entries and exits by foreigners, according to immigration statistics. That compares to 97.7 million for all of 2019, the last year before the pandemic.

The government has been seeking foreign investment to help boost a sluggish economy, and some businesspeople have been coming for trade fairs and meetings, including Tesla's Elon Musk and Apple's Tim Cook. Foreign tourists are still a rare sight compared to before the pandemic.

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How else is China simplifying travel for Europeans?

Last year saw a surge in interest in China as a tourist destination among Europeans. 

Data from online travel agency  Trip.com showed a 663 per cent increase in overall bookings from Europe to China compared to 2022, and an almost 29 per cent increase on 2019.

The United Kingdom and Germany were among the top 10 sources of inbound travellers to China globally, the data shows. 

Shanghai remains the most popular destination among Europeans with its alluring blend of modernity and tradition, followed by Beijing, Guangzhou and Shenzhen.

Sanya, a beachside city on the southern end of China’s Hainan Island, and Chengdu - the capital of southwestern China's Sichuan province - are emerging destinations. 

Beyond it's new visa-free schemes, the country is further encouraging inbound tourism by promoting cultural and historical attractions in partnership with Trip.com. China is also enhancing tourism infrastructure by investing in technology, travel guides and e-payment systems.

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China retrieves subglacial bedrock sample from east antarctic.

(ECNS) -- Chinese scientists from Jilin University successfully extracted samples of ice core and subglacial bedrock core by drilling through a 545-meter-thick ice sheet with self-developed drilling equipment in the East Antarctic.

The successful drilling practice of subglacial bedrock samples in the Rasmann Hills region of southeast Antarctic is a major breakthrough for China.

According to Jilin University, this is the first international geological survey and sampling of deep subglacial bedrock of the Antarctic ice sheet, marking that China's polar drilling technology has reached the international advanced level.

Scientists plan to deploy more boreholes in the area and obtain more bedrock core samples for new scientificresearch.

Since 2011, a total of 36 scientists from Jilin University were dispatched on Antarctic expeditions, obtaining strong technical support for further international cooperation.

travel plan sample for visa

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Breathtaking spring scenery across China

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New energy cruise ship to operate in night tour

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Humanoid robot competition in Beijing draws visitors

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Migratory birds rest at E China's nature reserve

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China-themed books exhibited at London Book Fair

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Amazing Chinese dragon patterns captured along Qiantang River bed

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Magnolia flowers add beauty to Xin'an River

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In Numbers: China plants nearly 4 million hectares of forest in 2023

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Spring ploughing season begins in SW China

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Drone, fireworks show staged to celebrate Longtaitou in N China

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'The Spring City' sees blooming beauty

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China's top legislature concludes annual session

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Children have their heads shaved on Dragon Head Raising Day

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China's top political advisory body holds closing meeting of annual session

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Giant panda cub meets public in Moscow

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Second plenary meeting of second session of 14th NPC held in Beijing

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China's grain output hits record high in 2023

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China's foreign trade in goods up 8.7 pct in Jan-Feb

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In Numbers:  China's grain output hit a record high of 695.4 million tonnes

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In Numbers: Passenger trips on Jakarta-Bandung high-speed railway hit 2m

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Giant dragon horse installation wows visitors in Zhejiang

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World's only 400-year-old magnolia tree in full blossom

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Natural light pillars illuminate night sky in N China

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Xi stresses deepening reform to comprehensively enhance strategic capabilities in emerging areas

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In Numbers: Beijing to open panda conservation base in 2025

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2nd plenary meeting of 2nd session of 14th CPPCC National Committee held in Beijing

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Chinese foreign minister meets press in Beijing

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Breathtaking scenery of blooming cole flowers under starry sky in Yunnan

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travel plan sample for visa

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travel plan sample for visa

IMAGES

  1. Sample Itinerary for UK Visitor Visa Application

    travel plan sample for visa

  2. How To Create a Travel Itinerary for your Visa Application

    travel plan sample for visa

  3. Travel Itinerary Template For Visa Application

    travel plan sample for visa

  4. How to Make/Create a Travel Itinerary for a Visa Application [Templates

    travel plan sample for visa

  5. How to Make/Create a Travel Itinerary for a Visa Application [Templates

    travel plan sample for visa

  6. How To Verify & Get Travel Itinerary for Visa Application

    travel plan sample for visa

COMMENTS

  1. How to Create a Travel Itinerary for Your Visa Application

    Download Article. 1. Gather your flight and lodging information. For your application, you'll need to provide copies of your flight reservation confirmation and your hotel booking information, but you'll also need to include this information in your itinerary.

  2. How to Make/Create a Travel Itinerary for a Visa Application [Templates

    Step 1: Business or Leisure Travel. First, you need to determine if you are flying abroad for business or leisure travel or perhaps a mixture of both. This is important, especially for business travelers because they would need to gather the details regarding their travel from their company or from the party who invited them.

  3. Sample of Travel Itinerary for Visa Application

    That's why we have prepared some tips and templates for you to create a travel itinerary for your visa application without spending a lot of money. Read on to find out how to create a travel itinerary for your visa application in a few easy steps. Sample of Travel Itinerary for Visa Application as Below: Name: John Doe. Contact: +1 234 567 890

  4. How to Plan the Travel Itinerary for a Successful Visa Application

    These usually are your passport, a filled-out visa application form, a record of your income, proof of travel insurance, and, of course, a well-planned itinerary. Make a checklist of the exact papers needed for your visa application after researching these requirements. 2. Identifying the Importance of a Travel Itinerary in the Visa Application ...

  5. 10 Ways to Get Flight Itinerary for Visa Application (4 ...

    01. Apply for your visa. Get a verifiable flight itinerary for your visa application from DummyTicket247. DummyTicket247 is a flight search engine to search and book flight itineraries for visas instantly. These flight itineraries are guaranteed to be valid for 2 weeks and work for all visa applications. 02.

  6. How to Fill DS-160 Form for US Visa: A Step-by-Step Guide (with

    Yes. If you are applying US visas for the entire family, everyone in your family must submit a separate DS-160 form. Follow the below steps for completing DS-160 forms for everyone in the family. 1) Start your (primary applicant) DS-160 form first. Add your family members as your travel companions.

  7. Add this in EVERY Travel Itinerary for Visa Approval

    A travel itinerary is a day-wise breakup of what you intend to do once your visa is approved. Ideally, you must cover all the days between the start and end days of your trip. The typical structure of a travel itinerary is. date: Plan for that day. Example : 12 Dec : Land in Paris & check-in to my Hostel (Baraght Hostel)

  8. 5 Tips for U.S. Travel Visa Approval

    Gather Your Financial Information. Another important aspect of the travel visa application is proving to the U.S. government that you have enough funds to cover the cost of your entire trip, including airfare, accommodations, and any other expenses that may arise during your time in the U.S. You can increase your chances of travel visa approval ...

  9. Schengen Visa Itinerary > Visas Association

    A "Schengen Visa Day-To-Day Travel Itinerary" is a schedule that contains details about your travel plans, such as your travel dates, flight and hotel booking/reservation, destinations you plan to visit at specified times, and means of transportation to move between those destinations. For some Embassies/Consulates, this document is ...

  10. Flight Itinerary for Visa Application

    A travel itinerary for a Schengen visa is not much more than a document of a detailed plan of your flight or travel journey to the Schengen Area. In fact, it is only a flight timetable on the chosen flight airline, comprised of a flight name, your name, a valid flight reservation number or booking ID, arrival and departure date, and airport ...

  11. How to write a Travel Itinerary

    #howtowriteatravelitineraryHere we "create" a sample travel itinerary that can be used for your Schengen Visa application.This 15-day travel itinerary focuse...

  12. How to Prepare for the B1/B2 Travel Visa Interview

    Wait times for visa appointments vary by country, but generally speaking, you should have around two to three weeks to prepare for your interview once it's scheduled. Your visa interview will take place at the U.S. Embassy or consulate where you've filed your application. During the interview, a consular officer will ask you questions about ...

  13. Visas

    A citizen of a foreign country who seeks to enter the United States generally must first obtain a U.S. visa, which is placed in the traveler's passport, a travel document issued by the traveler's country of citizenship. Certain international travelers may be eligible to travel to the United States without a visa if they meet the ...

  14. How to Write a Travel Itinerary (Template and Tips)

    Travel Itinerary Template. An itinerary will pretty much always be broken down into days (unless it's a 24-hour itinerary). Each day is further broken down into individual stops, which are typically the recommended points of interest and attractions. The days and stops are the meat of the itinerary, but most itineraries will be supplemented ...

  15. Schengen Visa: Itinerary and the 90/180 rule example

    Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone: Short stays (single-entry): A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit. Extended travels (multiple-entry):

  16. Sample Itinerary for 3 -4 weeks of stay

    3. Family Information (IMM5645E, IMM5645E) 4. Application Form Schedule 1 (IMM5257B_1, IMM5257B_1) 5. Copy of my daughter's passport displaying father's & mother's name as a proof of relationship. 6. Letter of Invitation and supporting documents from my son In-Law. 6.1 Notice of Assessment for 2012 &2013.

  17. PDF Detailed Itinerary (SAMPLE ONLY)

    Detailed Itinerary (SAMPLE ONLY) Please see below the details of our intended 18-day stay in Europe including where we will be staying and the places we will be visiting. Day Date City Activities Hotel 1 20-Sep Paris Arrival in Paris Tour Montparnasse INSERT NAME AND CONTACT DETAILS OF YOUR HOTEL HERE 2 21-Sep Champs-Elysees The Louvre 3 22-Sep

  18. How to Create an Itinerary for Your Canada Visa Application: A Step-by

    Step 1: Determine Your Travel Dates. The first step in creating your itinerary is to determine your travel dates. This includes your arrival and departure dates, as well as any other important dates during your stay in Canada. Be sure to include any events or activities that you plan to attend during your trip.

  19. 10 Free Travel Itinerary Templates in Google Docs, Word, & Excel

    ClickUp Event Planning Itinerary Template 5. ClickUp Basic Agenda Template 6. ClickUp Conference Itinerary Template 7. ClickUp Board Meeting Agenda Template 9. Google Docs Travel Itinerary Template 10. Microsoft Word Business Trip Itinerary Template. There are a lot of things that go into planning a trip. From scheduling flights, booking hotels ...

  20. Planning a Canada Tourist Trip: Sample Itinerary for Visitor Visa

    Day 1: Arrival in Toronto. Arrive at Toronto Pearson International Airport. Check-in to hotel in downtown Toronto. Visit CN Tower for a panoramic view of the city. Explore the Distillery District, a historic area with shops, restaurants, and art galleries. Grab dinner at one of Toronto's popular restaurants.

  21. Plan a trip to perfection with a vacation itinerary template

    A vacation planner template can help you plan which sites you want to visit or events you want to attend, making sure you maximize your vacation time and don't miss anything. 3. Manage your budget. Even when you're traveling for leisure, it's always a good idea to have a cost management system in place.

  22. SAMPLE ITINERARY for JAPAN VISA Application (Schedule of Stay)

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  23. 34 Free Travel Itinerary Templates (Word, Excel & PDF)

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  24. Daylight saving 2024: The debate to end the time change : NPR

    At least 29 states have considered legislation related to daylight saving time, including making it permanent year-round. But those laws won't take effect until Congress makes it legal.

  25. China extends visa-free entry to four more European ...

    It resumed visa-free entry for Brunei and Singapore in July but has not done so for Japan. In 2023, China recorded 35.5 million entries and exits by foreigners, according to immigration statistics.

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    Chinese scientists from Jilin University successfully extracted samples of ice core and subglacial bedrock core by drilling through a 545-meter-thick ice sheet with self-developed drilling ...