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Travel Charge Card

Usda travel charge card program.

The Office of the Chief Financial Officer (OCFO), Financial Planning and Policy, Fiscal Policy Division, Travel Section, along with representatives from agencies across USDA, is responsible for establishing and implementing travel policy and procedures as well as managing the USDA travel charge card program.

The USDA Travel Charge Card program provides travel charge cards to USDA employees through the GSA SmartPay 2 contract. The USDA travel charge card provides employees with access to government negotiated fares while allowing agencies greater visibility in to their travel spend.

Travel Charge Card Holder and Travel Charge Card A/OPC Training

All Travel Charge Card holders and Agency/Organization Program Coordinators (A/OPCs) are required to take the USDA Travel Charge Card Training on the proper use of a Government Travel Charge Card prior to receiving one. This course gives charge card holders and A/OPCs a better understanding of the policies and procedures for the Travel Charge Card and helps you and your agency maximize the benefits of the Travel Charge Card program.

Receive travel charge card training by searching for “USDA Travel Charge Card Training” on AgLearn+

Benefits of the USDA Travel Charge Card include:

  • The travel charge card is accepted worldwide
  • Access to discount government negotiated rates
  • Built in travel insurance
  • Eliminates the need for travelers to use their personal charge card
  • Travelers are no longer required to carry large sums of cash
  • Ability to monitor transactions and pay bill online
  • Improved oversight in travel spend
  • Charges are limited to travel related expenses

Travel Charge Card Policy

The USDA Travel Charge Card is a convenient method for the USDA and employees to make payments for official government travel and travel related expenses, while allowing the USDA to better manage their travel related expenses.

Other benefits of the program include:

  • Safety – The USDA Travel Charge Card improves financial controls and eliminates the need for cash
  • Electronic Access to Data – Provides accurate, comprehensive transaction detail with a few clicks of a button
  • Worldwide Acceptance – The GSA SmartPay2 Charge Cards provide greater access to merchants because they are accepted worldwide
  • Access to Government providers - Government Charge Card users are given access to GSA City Pair reduced airfares and FedRooms hotel rates

The USDA saves money on travel processing costs and generates revenue through volume of refunds with the use of the GSA SmartPay Travel Charge Card.

Eligibility

Employees who travel more than four times a year on official government business are required to use a government charge card. Please contact you’re A/OPC to discuss your eligibility to receive a travel charge card.

Card holder roles and responsibilities

Cardholders SHOULD:

  • Use the charge card appropriately, in accordance with USDA policy, other laws, and governmental regulations
  • Keep up to date with required program & agency-specific training, including refresher training
  • Look out for communications from A/OPCs and take appropriate action
  • Contact their A/OPC for questions regarding use of the card
  • Immediately report a lost or stolen card
  • Register for on-line access
  • Use card for OFFICIAL travel expenses ONLY
  • Track expenses while on travel in order to have accurate information for filing travel claims
  • Keep receipts for All transactions charged on their travel charge card
  • File travel claim within 5 days of returning from TDY
  • Submit payment in full and on time for each monthly bill

Cardholders SHOULD NOT:

  • Use the Travel Charge Card for personal use
  • Obtain ATM travel advances which exceed the expected out of pocket expenditures for a trip
  • Allow their monthly bill to become overdue which could result in the suspension or cancellation of the Travel Charge Card
  • Wait for the receipt of their monthly bill to file travel claims
  • Pay for another individuals travel expense
  • Write their personal identification number (PIN) on the card or carry the pin number in their wallet

Travel Charge Card Documents

  • Travel Charge Card Acceptance and Acknowledge Statement (PDF, 206 KB)
  • USDA Government Travel Charge Card Regulation
  • US Bank Cardholder Guide (PDF, 143 KB)
  • Travel Charge Card Do’s and Dont’s (PDF, 426 KB)
  • Inter-Departmental Hierarchy Transfer Request (PDF, 175 KB)
  • Payment Transfer Request (XLSX, 72.2 KB)

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Agency/Organization Program Coordinators (A/OPCs) Purchase Training

Introduction: Welcome to the Course

Welcome to the gsa smartpay® purchase training for agency/organization program coordinators (a/opcs).

As an agency/organization program coordinator (A/OPC), you play a critical role in your agency’s/organization’s purchase program. You work with the card/account holders, the bank and other key stakeholders to ensure that all purchase cards/accounts are effectively managed.

This training course is intended to teach you the basics about your roles and responsibilities as an A/OPC. The course can be used as refresher training as required by your agency. In addition, we encourage you to also learn about your agency’s specific purchase program policies since they will be the foundation of your day-to-day duties.

The contractor bank also provides valuable tools to you, such as the Electronic Access System (EAS) and A/OPC Guides.

Note: The GSA SmartPay training website is an independent training system and does not connect/communicate with any other agency training systems.

training.smartpay.gsa.gov

An official website of the General Services Administration

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COMMENTS

  1. Government Travel Charge Card

    Authorized by the DoDI 5154.31, Volume 4 [PDF, 10 pages], the Defense Travel Management Office (DTMO) manages the card program, providing guidance, policy, and training, and serves as a liaison to GSA, the travel card vendor, and DoD Component Program Managers on travel card related issues.DTMO is also responsible for developing, coordinating, and maintaining the Government Travel Charge Card ...

  2. PDF Accessing Travel Card Program Training in TraX

    The DTMO Travel Card Program class educates DoD travelers on the basics of the Government Travel Charge Card (GTCC) and is also referred to as "Travel Card 101" training. You can access the class 24 hours a day, 7 days a week through the Travel Explorer (TraX). It provides essential information on the GTCC program, including how to obtain ...

  3. eLearning

    eLearning. eLearning includes web-based and distance learning courses accessible through TraX, DTMO's training application inside Passport. To access TraX, you must have a Passport account. Passport is the single sign-on portal to permission-based applications related to DoD commercial travel.

  4. Training Travel

    This training course is intended to teach you the basics about your roles and responsibilities as a card/account holder or approving official and can be used as refresher training as required by your agency. We encourage you to also learn about your agency's specific travel program requirements and policies.

  5. Introduction: Welcome to the Course

    This training course is intended to teach you the basics about your roles and responsibilities as a card/account holder or approving official and can be used as refresher training as required by your agency. We encourage you to also learn about your agency's specific travel program requirements and policies. After reviewing each lesson, click ...

  6. PDF Government Travel Charge Card (GTCC) Training Guide

    'Government Travel Card Training'. Select SEARCH. The GTCC training report should be at the top of the search results. You can create a bookmark for this report if you will be using it often. Select Launch This Report. Select your specific organizational level and then run the report. If you are a current travel cardholder and your training ...

  7. PDF Accessing Training in Travel Explorer (TraX)

    INFORMATION PAPER: General TraX Training Instructions Defense Travel Management Office 5 June 2023 Figure 6: Available Training Page On the Available Training screen, the class listing defaults to Recommended Only (Figure 6, Indicator 1), which displays recommendations based upon the roles you selected under My Roles (see My Roles section, below). ). Check the Show All box (Figure 6, Indicator ...

  8. Defense Travel System

    DTS Training on TraX. Learn how to use the DTS system through online videos and more. Live Chat. Instant message with a real person Mon - Fri 8am - 6pm ET. TSA PreCheck. Save time at the airport and find out how you can participate for free. Travel Policy. Access the Joint Travel Regulations and other travel policies.

  9. Introduction: Welcome to the Course

    The course can be used as refresher training as required by your agency. In addition, we encourage you to also learn about your agency's specific travel program policies since they will be the foundation of your day-to-day duties. The contractor bank also provides valuable tools to you, such as the Electronic Access System (EAS) and A/OPC Guides.

  10. Travel Charge Card

    Safety - The USDA Travel Charge Card improves financial controls and eliminates the need for cash. Electronic Access to Data - Provides accurate, comprehensive transaction detail with a few clicks of a button. Worldwide Acceptance - The GSA SmartPay2 Charge Cards provide greater access to merchants because they are accepted worldwide.

  11. Program & Policy Training Resources

    Travel Card Program. Training materials that address the process of obtaining, using, and paying off balances on the Government Travel Charge Card (GTCC). GTCC training is mandatory for anyone who has and uses a travel card. Course material include presentation slides, an instructor guide, and participant guide which may be customized to meet ...

  12. PDF Government Travel Charge Card Progra

    for said travel. 020202 Travel Card Training The Office of Management and Budget (OMB), Circular A-123, Appendix B, Improving the Management of the Government Charge Card Programs, requires agencies to provide initial and refresher training on charge card management. The following training is required for card program participants:

  13. CLG 0010

    TARGET AUDIENCE. Component Program Managers, Oversight Agency/Organization Program Coordinators, Primary and Alternate Agency/Organization Program Coordinators, Primary and Alternate Approving/Billing Officials, Cardholders, Convenience Check Writers, and Certifying Officers seeking to satisfy mandatory and refresher training for the DoD Purchase Card Program and those who have roles within ...

  14. PDF Cardholder Reference Edition

    The Government Travel Charge Card (GTCC) is mandated to be used by DoD personnel to pay for authorized expenses ( including meals ), when on official travel unless an exemption is granted. ... Refresher training may also be completed other usingtraining sources as approved by the applicable Component Program Manager (CPM). Refresher training ...

  15. GSA Training

    For assistance with training related questions, contact us at [email protected]. Visit the GSA SmartPay program website for more information about our commercial payment solution program. We offer GSA SmartPay training to all agency card/account holders, approving officials, and program coordinators.

  16. PDF Vol XVI Chapter 2, Government Travel Charge Card Program

    therefore are not authorized to use their IBA travel card for said travel. 020202 TRAVEL CARD TRAINING . The . Office of Management and Budget (OMB), Circular A-123, Appendix B, Improving the Management of the Government Charge Card Programs, requires agencies to provide initial and refresher training on charge card management. The following ...

  17. DON Consolidated Card Program Management

    About CCPMD. DON CCPMD is located within the NAVSUP Corporate Operations directorate and is responsible for the management of the Navy's financial charge card programs and Defense Travel Management System (DTS). As the Component Manager for Purchase, Travel, Fuel cards, and DTS, we provide our customers with program policy, metrics, training ...

  18. Lesson 4: Agency/Organization Program Coordinator (A/OPC) Responsibilities

    Ensures that card/account holders are trained prior to receiving their travel account and that they take refresher training at a minimum every three years (or more often if required by your agency). ... The better you understand each travel card/account holder's travel history and needs, the more effective you can be in managing the program ...

  19. PDF V O L U M E 9 , I S S U E 2 A P R I L 2 0 2 3 Securing Government

    FY23 Purchase Card Approving Official Course for refresher training. If you have any questions regarding this requirement, please contact your bureau agency ... community together for critical updates and discussion on the latest activities regarding government travel charge cards. If you have any questions, please contact the Travel Management ...

  20. Training Search

    This web-based class is an overview of the DoD Government Travel Charge Card (GTCC) program. It includes sections on obtaining, using, and paying off balances on the GTCC. ... experienced Authorizing Officials and Departmental Accountable Officials who work with DTS to satisfy the annual refresher training requirement for Certifying Officer ...

  21. Introduction: Welcome to the Course

    You work with the card/account holders, the bank and other key stakeholders to ensure that all purchase cards/accounts are effectively managed. This training course is intended to teach you the basics about your roles and responsibilities as an A/OPC. The course can be used as refresher training as required by your agency.