The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

The Ultimate Trip Planner Template - Easy To Use Excel Format! | trip planner template 1

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

  • Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
  • Save money (better budget decisions, better choices on trip)
  • To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

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Give us your feedback of the Trip Planner Template below!

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Pin to Pinterest | Trip Planner Template for Microsoft Excel or Google Sheets

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27 thoughts on “the ultimate trip planner template – easy to use excel format”.

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

February 6, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

  • Save time, plan more effectively, and provide an organized format for all the important details of their trip
  • Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
  • Get quick access to all of the necessary details in one place
  • Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

  • Have clear and concise language
  • Organized and easy-to-read format
  • Customizable and easy to edit
  • Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

Ensure that business trips are effectively planned to save time and lower costs using this template

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Streamline your travel planning process using this template

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

ClickUp Event Planning Template allows you to align your team and resources for smooth collaboration to get the job done

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

This Template helps you stay focused and organized with a clear daily schedule

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Use this template to create an organized agenda for your travel

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Event planners can use this Conference Agenda Template to help everyone stay on the same page when it comes to planning and organizing events.

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

ClickUp's Board Meeting Agenda Template serves as an outline to focus on and quickly address the key issues and ensure everyone is on the same page about what needs to be done

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

Excel Vacation Itinerary Template

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

Google Docs Travel Itinerary Template

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Microsoft Word Business Trip Itinerary Template

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

  • All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

  • Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

  • Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

  • Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

  • Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

  • Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

  • Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

  • Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

  • Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

  • Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

  • Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

  • Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

  • Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

  • Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

  • Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

  • Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

  • Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

  • Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

  • Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 01

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Free Travel Itinerary Templates 02

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Free Travel Itinerary Templates 03

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Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 05

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Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

Free Travel Itinerary Templates 06

Free Travel Itinerary Templates 06

Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

  • Open Word and choose a blank document or a pre-made template.
  • Fill in your travel details like flights, hotels, and fun stuff to do.
  • Add any  extra notes  or  checklists .
  • Save it, print it, or share it via email.

Tips for Using Word Templates

  • Spell-check : Always run a spell-check to avoid any errors.
  • Save Often : Keep up your hard work. Save your doc often!
  • Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

itinerary template excel

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

  • Make your plans in any software that can be saved as a PDF.
  • Double-check all your details and  spelling .
  • Save or ‘print’ your plans as a PDF file.
  • Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

  • Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
  • Compatibility : Always ensure the people you share the PDF with can open it.
  • Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

  • Free Itinerary Templates
  • Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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About the author.

Travel templates

From planning before they say "bon voyage" to sharing your adventures upon your return, these customizable templates will help you enjoy every facet of your globetrotting travel hobby. craft custom travelogues, albums for print or social, and more keepsakes..

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Showcase your travel adventures with customizeable travel-related templates

Show off your love of travel and your very own globetrotting adventures with travel-related design templates. These easily customizable templates are ideal for conveying trip itineraries, travel advice, or showcasing new destinations. You can also use these templates to highlight locales that are popular or off the beaten path and collaborate with influencers across platforms such as TikTok or Instagram . With just a few details to plug in, you can share your winter adventures, snowbird getaways, exotic cruises, or whatever your next big trip might be. Whether it's a road trip across the continent or an international tour, attract your adverturesome audience.

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My excel travel itinerary template & how to use it

My excel travel itinerary template & how to use it

After 9 years of creating travel itineraries - I have come to follow my own little process. I even crafted an excel travel itinerary template and I am sharing in this post the methodology and steps I always take !

1. Select the country for the travel itinerary

First pick a country, either like this famous French lottery ad or from an existing bucket list. There is no better ways, just let your mind wander!

(Pardon the bad subtitles encryption, but this ad in France is like a national private joke now. I had to add them myself to share this to the world ! but I am no pro at this at all :) ) 

My first stop is usually the French Ministry of foreign affair website section called “ advices to travelers ”. I would seek the similar platform of your own country. On the French one I can get real and up-to-date information about safety, visa process for my citizenship as well as any mandatory vaccines I must have. It also has all the great links to the official visa websites of the country I want to visit. This avoid wasting time searching for visa information and ending up on un-official agent site who do the procedures for you expensively.

2. Create the rough structure of your travel itinerary

Once I have decided that traveling there was safe and my timeline to get the visa was okay - I start into the details of the travel itinerary. My first step is often to see the couple of recommended itineraries from  the lonely planet - either I own the book or sometimes it can be found on their website.

It’s also great because you can buy just the chapters that you need on their shop in digital format so I can have them with me to work wherever I am on my iPad Pro (see how I turned mine into a blogging station ).

This way I have a rough idea of names of places, where most of the tourists go. Sometimes their itineraries are great and suit my needs, and sometimes it will be the “what I should avoid list” to stay off-the-beaten track.

Then I start searching, searching and searching the internet with key works such as: itinerary, road trip, one week in, two weeks in etc... This is to be able to understand the most common routes and get a sense of what can be achieved in the same timeframe as mine.

By that point, you have been exposed to dozens of travel plans, amazing photos and videos. You should start to get an idea of the key sights or activities you want to do. It’s time to put it into a format that suits you.

3. Put the travel itinerary down into a readable format ! My excel travel itinerary template !

Over the course of 9 years, I almost always work with the same excel file format. You can download the empty template here ! Do customize it to your liking !

Tab 1 is the overall route breakdown - it’s the non-detailed piece that helps me get a rough sense of what can be done in a day and timeline. I put weeks. Usually colors the dates if they are public holidays or week-end. Then, the following details per day: Morning, afternoon, evening, night, transport and comments.

The general travel itinerary tab

I would just put lists of visits & sights to see in morning, afternoon and evening to see how busy my days are. I try to plan per half days or full days (then I merge the cells together). I have a night row to be able to add either the city where the night will be spent or if I have to take an overnight bus or train. Transport is where I would put information such as: self-drive, flights ETA, train or other relevant mode of transport. Comments are any other things that I must know at a glance.

Once I have done all the above - in this page I can see a general overview, when I need to rent a car, where I will be tired from an overnight train and need to put the next morning as “rest” for example. It gives a good and quick summary of my trip.

Under this table, I usually copy/paste all the links to amazing blogs, content that have significantly helped me build my travel itinerary. So that when I am traveling, I can go back to them or just to re-read them later on as I continue the fine tuning of the travel itinerary. I also copy paste the website or contact of the travel agent, tours and other diving center I am considering.   

Sources information below the itinerary

4. Time to dive in budgeting the details of the travel itinerary

The second tab is the detailed budget. It’s where I go into the neaty-gritty and I start compiling the numbers. This usually is done by another round of detailed research and some educated guesswork.

Detailed budget tab

As I am still wired as a French person - my currency of reference is always the Euro. Most information you find on the internet are often expressed into the local currency too. Therefore, in this file on the left side, there is the detailed day to day budget and on the upper part and upper right there are all the information that are permanent: any relevant exchange rates as well as food budget.

My food budgets are my buffer in most itinerary. First, because I love to eat and I don’t like being restricted to try that amazing restaurant I saw on a blog. Second, when you walk all day long, I need to plan for coffee or beer break - these are important to budget too! I mostly budget breakfast unless I have already pre-booked all accommodation and they all contain it. 

At the very end of this list of possible detailed expenses, I usually add up the fixed costs: visa, flights and vaccines. Then make the total. Most my budget files have a buffer of 10-15% more (mainly thanks to the oversized food budget) and if I am unsure of a cost, I always put it at the highest that I could find on the internet to be on the safe side. These extras allow as well for souvenirs shopping (since I never budget that).

I keep track on my budget white travelling by using the app called Trabee pocket. I have done a full review of it here.

Other expenses part of the itinerary

5. Add more tabs and details to suit your needs

When the travel is a long one - I often create 2 more tabs - they help me with the bookings and as a checklist:

Transport: listing in the date of departure and arrival, as well as from and to. Then I fill up the exact time and company or method. If a private driver I would also add the contact information in the notes.  

The transport tab

Hotels: I would list here, the check in and check out date as well as the number of nights. Then once the bookings are made, I add the name of the hotel/hostel and the contact information or website. In some countries, I even add the GPS coordinate or I pre-save the addresses into google maps (to find them quicker when I need to find my way to them).

Hotel tab to help for the bookings

On average a travel itinerary takes me between 1 week and 3 days depending on how familiar I am with the country I am researching. Since I am always on the lookout for new travel ideas - I often compile lots of notes so I can be much quicker. If I have no idea at all and no-one I know to give me pointers, I can take up to 2 weeks to research a destination fully.

Check out my Resource page to know all the websites that I use the most to build my travel itineraries.

To me making those itineraries is already a good part of the trip, it builds my anticipation and I get really excited when I start looking at all the photos and videos available from other fellow travelers!

Some extra research tips to create your travel itinerary

  • Don’t believe the instagram photos only. It takes a lot of skills to take photos of a highly touristic place and making it look like it’s empty. (Like Maya bay in Thailand?) Always research non-glamorous and less qualitative photos of a place just to make sure you set your expectations right.
  • If you are a frequent traveler, don’t hesitate to cut some of the things that don’t impress you anymore. This way you can just take time to see the off-the-beaten track and more difficult to reach locations. Like for me: temples. If they are not UNESCO listed, have a very special view point or are en-route, then I don't make special detours to visit one and if it’s the only thing to see in a city, I can skip the city altogether. 
  • I found that in the Lonely planet, the places that where mentioned with the least amount of details or just as a small paragraph are often the ones that I personally liked the most. 
  • Don’t rely only on books & internet. Your colleagues, family and friends are the best source of information because they probably have the same expectations as you!
  • Don’t be cheap. If you are not on a super long journey, then you don’t always need to follow a backpacker lifestyle. It’s important to know where to spend and where it’s okay to spend more to get a better experience. No-one will judge you if you splurge a bit, and you will forever keep the memory, that is priceless.
  • I use extensively google translates which is really useful in countries like Taiwan or Japan when the best online resources are not in English.   

Credit for the banner photo:

Some of the links in this post are affiliated links. I receive a commission at no extra cost to you if you click through and make a purchase. I only recommend services or products that I use, it helps me keep this website live. Read more here . Thank you for your support !

How to survive intensive business travels

excel travel template

Plan a trip or a vacation

From international trips with friends to a weekend getaway with family, different trips require different plans. With so many moving parts, it’s easy to get lost in the details. This is where we come in. Use the Microsoft apps and services you know and love to get you organized, so you can spend less time planning and more time having fun.

Brainstorm ideas for a group travel vacation

How to plan a group vacation or trip

Roll call! Planning a trip with others is a group effort. From brainstorming together to narrowing down availability, wrangling people to make a decision can feel like herding cats. Instead of dealing with long email chains or disorganized text message threads, rely on the apps, products and travel templates from Microsoft to help.

A digital binder to store everything

With OneNote, you can easily keep everything you need for your trip, organized and with you. Create sections for different needs such as brainstorming, travel notes, itineraries, and more.

You can access it from anywhere you've got an internet connection... and it's free!

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

"I just love having EVERYTHING in one place."

Tip:  Consider seasonality and special needs Popular events might mean higher prices and crowds. Consider these factors for people who may have special needs in your group. For example, an elderly person may have difficulty with mobility where a large event is taking place.

When traveling in a group, it's important to be aware of everyone's needs. From emergency contact info to allergies, each person should fill out an emergency info and make them accessible to the group, just in case. You can use one of these list templates on Microsoft Create.

Tip:  Get to know the culture Traveling internationally? Be mindful of the customs, traditions, and common laws of the country you're visiting. Researching these can go a long way to make sure you’re being respectful and safe.

Budget for the group vacation or trip

Budgeting for the group vacation or trip

Dealing with money can be a fickle thing… especially among friends and family you’re traveling with. Whether you’re planning a short trip or a long excursion, planning a budget and keeping track of expenses is important to ensure you don’t overspend while having fun. With these budgeting and budget tracking tools , you can skip the bickering and focus on enjoying your time instead.

How much do you want to spend on your trip? Depending on the needs of the trip and your personal preference, where you want to invest your money matters.

Tip:  Check your own finances first This may feel like common sense, but it's easy to be swayed by a group. Take a look at your own finances first and make a decision on what your limits are and consider what is important to you. For example, if you're a foodie, you might want to take a cheaper airline in order to splurge on food.

Tip:  Make agreements before the trip It may be an uncomfortable conversation to have, but agreeing as a group ahead of time can save a lot of potential arguments later. For example, does everyone pay an equal %? Does one person pay for transportation and another pay for lodging?

"I'm just glad there's no more bickering about who spent how much more..."

Create the perfect travel itinerary.

Create the perfect travel itinerary

This is the fun part—well, at least the fun part of planning. Creating an itinerary is all about discovery and seeing the potential of what your vacation can be. A hotel in a great neighborhood, top-rated restaurants nearby, iconic destinations, and more. There’s so much to find (and organize)... if only there was a single place to do it. Oh wait, there is.

Tip:  Different vacations require different needs International trips may require a visitor’s/tourist Visa. You’ll need to research this in advance and make sure you request one in time for your trip.

"I never thought that all I would need to plan my roadtrip would be Bing!"

Tip:  Schedule time for nothing It may seem counter-intuitive… but pick an interesting area and give yourself time to wander. You never know what hidden gems you might find when you slow down and take in the sights around you.

Tips before you leave on a group vacation

Create and share vacation memories

Flights and lodging booked, restaurants reserved, tickets purchased… You’ve got everything ready. Or do you? If you’ve ever felt that nagging sensation of “I think I forgot something” you know just what we’re talking about. Get a second opinion to help make sure you’re totally prepared for your trip with these handy tools.

Break the language barrier

If you're going to a destination where you don't speak the language, it can no doubt be a little daunting. With a little help from Microsoft, you can turn your phone into a live translator to help you navigate unfamiliar places. The Microsoft Translator app can translate text, speech, and images such as menus and signs. It can also help you speak like a local by hearing your translated phrases to help you with pronunciation.

Tip:  Traveling with pets Different airlines have different pet policies. Research in advance what pet policy your airline has, as they might have breed restrictions or health policies. Most of all, make sure your furry companions are comfy for the flight, with plenty of food and water.

Tip:  Traveling with the elderly or children Make sure to bring proper identification, weather-appropriate clothes, any medication, and brief them on how to contact someone in case of emergencies. Depending on the type of trip, you might also want to consider travel insurance or other safety precautions.

Create and share vacation memories

Creating and sharing vacation memories

When you get back from your adventure, the first thing you want to do is share the amazing memories you've made... but before you do that, you'll want to make sure you have all the photos that were taken on the trip available to you.

One place to store it all

You can create a folder that's shared only to those in your travel group. You can add all your pictures there and they can upload theirs as well. It's a super simple way of making sure everyone can share photos with each other.

With tons of photos you can now dive into creating a story to share with friends and family!

Tip:  Make your shared OneDrive folder before you leave This makes it easy for everyone to upload photos during the trip, so you don't need to wait for them all at once!

"Sway is so pretty... I can't get over it. I made one for my honeymoon and my parents will STILL look at it!"

Tip:  Tell a story with more than pictures When creating a memorable photo book or story, it's important to remember the details. Share tidbits you learned during your experience to help your vacation story come alive!

With lots of templates and Design Ideas that intelligently help you create layouts that meet your needs, PowerPoint can be the ultimate digital photo album tool.

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Home > Tips > Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template

Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template

By Dymphe / January 10, 2023

Having a trip planning spreadsheet is very convenient if you're planning a trip. I made the perfect trip planner template that you can use for planning your travels!

Planning a trip in advance is always a good idea. But how do you plan everything? You may have some emails with hotel reservations. Or you may have noted down some great things to do at your destination. It can be very difficult to organize everything.

Your trip can be much more relaxed if you have everything under control.

What you need is one place, a trip planner template, where you collect all the information you have! You want to be able to see everything you need to know for your trip in one place.

If you want that too, then my trip planning spreadsheet will help you out for sure! The spreadsheet is great to plan your activities and organize your trip!

You can also use this travel planning template to decide how your trip is going to look like. Write down all your options, then use this spreadsheet to compare them and choose the best one!

Table of Contents

Why Use a Trip Planning Spreadsheet in Excel for Planning Your Trip

An Excel trip planning spreadsheet can be very helpful for everyone who is planning a trip! It makes your travels much easier.

It is very easy to use and it allows you to collect a variety of data in one place. This ease is why many businesses use it, but you can use it for personal things as well!

What's great is that you likely already have Excel on your computer! That's because it's part of Microsoft Office. This makes it easy to use this trip planner template immediately after downloading it.

But even if you don't have Excel on your computer, you can still make use of this travel planning spreadsheet! For example, you can use it in Google Sheets.

Santorini

When Do You Need a Trip Planner Template

Depending on the type of trip you are doing, planning can be harder or easier. For example, if you are doing a weekend trip to a nearby city, planning is much easier. Although if you are going on a trip from the US to Europe for example, it is much more difficult!

But whether it is difficult or easy to plan your trip, this trip planner template is always very convenient to use.

A trip planning spreadsheet can help every trip and make it much more relaxed!

A Free Trip Planning Spreadsheet for Excel

If you scroll down you can immediately download the trip planner template and use the travel planning spreadsheet.

But first I want to explain what it includes. There are several sections that are useful for specific parts of your trip.

It is very easy to work with the Excel spreadsheet for planning your trip.

You can fill in all the details of your trip in a very easy way. Keep in mind that you can edit all white cells in the spreadsheet. The grey cells are what I made and you should not edit those ones.

1. Itinerary: The First Part of the Trip Planner Template

The first part of this trip planner template contains the itinerary of your trip.

This is the most important part of your trip planning.

Here you can write down exactly what activities you plan on doing during your trip. You can specify the activities for each time of the day.

Doing this allows you to see if you can do all the activities that you want to do. Furthermore, you can see if there is time left for extra activities!

In the spreadsheet, you can fill in the start date of your trip. Furthermore, you can specify the number of days your trip will last. Then, it generates the days for you and you can fill in the itinerary!

Make sure to plan enough time in case something takes more time than you expect!

What's great is that you can also try out different itineraries for your trip. Then you can decide which itinerary you like most, and keep that one in the spreadsheet!

2. Transportation

The next part of the trip planning spreadsheet is all about the way you get to your destination.

Do you know those emails you get when you book a flight that I was talking about before? You put all that information here. You fill in the date and time of your flight and enter some more details.

Or if you travel by bus, you can enter all the information about your journey by bus!

Furthermore, you can use this place of the spreadsheet for travels you make during your trip.

For example, when you go island hopping in Greece. You can enter here all the details of the ferries between the different islands.

Also, this is the place where you fill in the details on your airport transfer.

This allows you to have one place where you can access all the information! That's exactly why you need this travel planning spreadsheet.

You can also use this section to try out different travel options.

For example, you can compare different flights and see which combination is the cheapest. Or you can see which flights give you most time at your destination!

Train station

3. Accommodation

The "Accommodation" part of the travel planning sheet is about where you stay during your trip.

You want to fill in all the information about the hotels or apartments you stay at here.

It is great to have a place where you can store all the necessary information about your accommodation.

Also, you can use this section of the spreadsheet for planning a trip.

Sometimes, when comparing hotels, you lose track of all the options you have! You can use this spreadsheet to plan where you can stay.

You can write down all the different options you have, including the cost of the option.

When you wrote everything down, you can compare and choose the hotel you want to stay in for your trip! After that, you can have a look at the next part of the trip planner template!

The costs section is one of the most important sections of the spreadsheet.

You can write down what costs you expect for each day of your trip. You can specify what type of cost it is.

The spreadsheet gives you a summary of all the costs for each day, and of the total cost of the trip.

You can also use this section to compare different options to make your trip more affordable.

5. Packing List: The Last Part of the Trip Planning Spreadsheet

The packing list is one of the most convenient parts of this trip planning spreadsheet.

You can write down which items you need for your holiday trip. You can specify both the type of item and the quantity.

Furthermore, you can write down whether you still need to buy the item before you go on your trip!

But the most important column in this section is the "packed" column. Here you can write down if you already packed an item. That way you can make sure you have everything packed that you need during your trip!

Do You Need Excel for This Trip Planner Template?

To work with this trip planning tool you need an application that can edit spreadsheets. Excel is such an application and is very convenient.

But you don't need Excel to work with the trip planner template.

There are other applications that you can use to open these files. You only need to make sure the application you want to use can open .xlsx files.

One of the most popular alternatives to Excel is Google Sheets. This is a free application that you can use to work with my travel planning spreadsheet.

Go to drive.google.com and upload the spreadsheet there. After that, you can open the file with Google Spreadsheets.

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Travel Budget Worksheet

Are you planning a major trip? Will you be able to stay within your budget? Rather than just spending without a plan and then dealing with the debt for the next few years, use our travel budget template to list your travel expenses. It will help you estimate your total travel costs and see if you will be able to take your trip without going over budget.

Travel Budget Worksheet | Travel Cost Estimator

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer and Jim Wittwer

Description

This travel budget template makes it easy to enter your travel expenses for your next trip. The top section allows you to set a total budget, and as you enter your travel costs you can quickly see where the money is going, how much extra you'll have, or how much you'll need to add to your budget.

The worksheet is set up to let you enter a quantity and unit cost for each item. For example, for lodging you can enter the number of nights you will be staying and the cost per night. If you will be driving rather than flying, you can enter the total miles and the cost per mile. Remember to include both fuel and wear as part of the cost (see the link below for what the IRS uses as the standard mileage rate - $0.56/mile in 2014).

Additional Resources

  • Be sure to check out our Travel Itinerary and Packing List templates.
  • IRS Publication showing Standard Mileage Rates at irs.gov - You might consider using the standard mileage rate if you are estimating the cost of driving.
  • Tips for Creating a Budget for Travel at wikihow.com - This article is actually a really good resource to help you remember what to consider when budgeting for a trip.

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March 5, 2019

How I use Excel to organize all my travel plans (research, itinerary, hotel, tours, bookings, packing list etc.)

I’m off to Europe later this year! This is the biggest trip I’ve done to date – almost 7 weeks. I’ve used various methods for travel planning in the past including a printable planner , bullet journal and attempted to (but quickly abandoned) various travel apps.

For this trip I wanted something I could use to keep everything in the one place. Enter: Excel spreadsheets!

I started out with a budget spreadsheet and ended up with a few spreadsheets to organize  everything: 

1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List 16. Outfit Planner

The spreadsheets can be used for any / every domestic and international trip. I also used these spreadsheets for a quick 10 day road trip around New Zealand and they worked great – simple, quick and easy – I wish I thought to use Excel for trip planning sooner!

Here’s a look into my trip planning process – I hope it gives you a few ideas!

To enlarge the screen of the video, click the square icon in the bottom right hand corner of the video (it will say ‘full screen’ when you hover your mouse over the icon).

Subscribe to my YouTube channel for more planning videos

If you’d like a copy of my travel planning spreadsheets, they’re available in my online store and Etsy shop.

Handy Info reference page

I find this overview page helpful as a catch all for that random info that doesn’t really have a place e.g. the dates we’re leaving, how much annual leave each person has and what dates (if coordinating multiple schedules), what currencies are needed etc.

travel planning spreadsheet organizer research family holiday stress free template diy

Since I’m travelling with others I included a column to put who is responsible for planning what. I color coded by country e.g. yellow = Finland.

This spreadsheet is specifically for things to book, research or check. I created a separate spreadsheet with things to do before we leave e.g. convert currencies, print itinerary, apply for visa etc.

I wanted to compare budget versus actual and have the totals for each travel expense automatically calculate. So what tool could be more perfect than Excel? This is the reason I ended up creating spreadsheets for everything in Excel – I already had the budget so figured I may as well keep everything in the one place.

There are pre-filled expenses (and space to add your own) for:

  • Accommodation
  • Tours & attractions
  • Contingency

travel budget excel planner organizer trip vacation holiday template itinerary weekly monthly

Itinerary by Month

This is one of my favorite spreadsheets and the one I go to first when planning a big trip. I can see the entire holiday in front of me. A great overview page.

Excel makes it easy to rearrange things too – just cut and paste.

I always color code my itineraries – it makes it much easier to follow. I can also see if I’m spending too much time in one place. I typically try not to spend more than 5 days in one country per trip so it doesn’t get too same same and because there’s so many places to see!

travel planning spreadsheets itinerary excel organizer color coded template

Itinerary by Week

Since Europe is a big trip I’ve opted to use Visit a City. However I created a weekly itinerary spreadsheet for my recent New Zealand road trip. Visit a City, like the name suggests, only has cities as it not ideal for planning road trips. This spreadsheet is a good overview if you don’t want to schedule things out in 30 minute timeslots (like I do with the Visit a City tool).

Related:  How I use Visit a City for trip planning

weekly itinerary planner excel template spreadsheet quick simple color coded travel organizer trip tool research roadtrip

Flight Comparison

I wanted a spreadsheet to compare flight times and flight prices. I know there are online tools like SkyScanner but print outs from websites are never formatted nicely and to be honest I’d never look at them again. I wanted one place to compare everything so I had separate lines for each route and each airline I was comparing. I much prefer this format for quick and easy comparison.

This is the finished product after I’ve chosen (and booked!) the flights. I deleted all of the ones I didn’t book (so this spreadsheet was a lot more messy when it was a work in progress!)

Accommodation Comparison

I’ll be doing another post here on the blog with my process for choosing a hotel but this is the spreadsheet I use to organize it all:

There’s lots of info to keep track of and with multiple destinations it’d be impossible to remember them all. I enter in about 3 – 4 hotel options in each destination (color coded of course!) and then can compare. Once I’ve chosen and booked the hotel, I delete the others from the spreadsheet (you could also hide the cells if you want backup options / something goes wrong once you get there and the hotel has overbooked etc.)

If you’re doing a road trip and need to know which have parking included for free you could type over the ‘luggage storage?’ heading and replace it with ‘parking?’ (or just put if it has parking in the notes column).

How to plan a vacation hotel research comparison spreadsheet process tips steps what to check rating template organized

Attractions

While researching what attractions I want to go to, I also record the cost (rather than wasting time going back to check). By recording the cost I can also check if I’m over or under-budget. I usually come up with a big list and then may scrap things. Note that the attractions list is different to the tours list. The tours spreadsheet I use for half day and full day organized trips, the attractions list is things like boat cruises, paid viewpoints, museums etc.

This spreadsheet is also useful for working out whether a city pass / discount cards are worth the money.

You could put the opening hours in the notes section but Visit a City automatically keeps track of this for me so I didn’t bother.

Still a lot of things to add for this trip!

Travel planning organizer spreadsheet color coded budget attractions itinerary month week simple system

Tour comparisons

I use these for day trips. Viator (not sponsored) is my go to for day trips. It gives me ideas of what’s popular and I also use it to compare whether it’s cheaper to get there myself (e.g. train) or if I should join an organized bus tour.

Transfer comparison

Keep track of all your transport:

  • To and from airports
  • Day trips e.g. train
  • Bus transfers between cities
  • Number of underground trips e.g. how much to pre-load on an Oyster card in London
  • Compare the cost of buying one off tickets versus a 24 hour pass

I’ve found this really helpful for comparing whether it’s more cost effective to get the train and do a day trip ourselves instead of joining an organized tour.

travel planner organizer transfer comparison budget transport planning day trip versus diy how I trip plan vacation organizer excel template

Car Rental Comparison

I don’t need this spreadsheet this time around – no way am I brave enough to drive in Europe especially if I’m going to places where the road signs are in another language!

I did use this spreadsheet for my New Zealand road trip – the column / table format makes it really easy to compare different quotes.

Travel insurance

Self explanatory. I do my comparison in this spreadsheet recording things like the excess, how much medical cover is included, whether I need to pay extra to insure my laptop etc. Once I’ve chosen I highlight in bold. Or you could just delete the rows.

travel insurance comparison tool excel spreadsheets

Spending Tracker

If you’re travelling by yourself, use these to record your spending as you go. I.e. stop trying to piece together receipts and bank statements when you get back (especially if you’re traveling for work)

Traveling with friends or family? Don’t worry about trying to split the bill at dinner – record who paid for what in the spending tracker

travel spending spreadsheet excel expenses tracker work trip deductions organizer family planner gap year holiday

Before We Leave Checklist

I transferred my printable before we leave checklist into Excel and since I’m travelling with up to 3 other people for parts of this trip, added a column for who is responsible.

before we leave checklist excel template to do list travel organizer simple quick easy editable template

Packing List

Pre-filled but with space to add your own. Conveniently categorised into: – Documents to Take – Essentials – Clothes – Toiletries – Miscellaneous – Kids

Outfit Planner

I feel the cold so like to be prepared for all weather conditions. But I also don’t want to overpack (gotta leave room for chocolate and stationery). So instead of trying to remember what the temperature will be at each place, I created this spreadsheet.

Record the high and low temperature, as well as the usual number of days rain during the month you’re visiting each destination. Now you have a good idea what weather to pack for.

outfit planner temperature record travel planner organizer color coding what to pack checklist packing template diy printable

It may seem like a lot of spreadsheets but it’s so much less stressful with everything organized and color-coded in the one place for quick reference. I’ve found travel planning peace <3

About the spreadsheets:

  • Add and delete columns as you please
  • Formulas are already set up e.g. budget spreadsheet
  • Filters (e.g. by city or country)
  • You can print the spreadsheet when you’re finished
  • Since you’ll be doing your hotel research using a computer it’s convenient to pop it straight in digitally
  • Because it’s digital you can email yourself a copy for backup and don’t have to worry about losing paper
  • You can adjust the spreadsheets
  • Dates pre-fill on the itinerary spreadsheets
  • Keep all your research organized and in the one place – the spreadsheet is set up for easy comparison

See Part 2 of my itinerary planning process + the other half of my travel itinerary template in this post.

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excel travel template

How to Create a Trip Planning Spreadsheet [5 Free Templates]

  • Last updated April 25, 2023

Travel planning can get exhausting, especially when you have no clear starting point. You can make this (at least) tolerable by creating a trip planning spreadsheet. Here, you can keep your itinerary, transportation details, budget allocation, and similar aspects.

In this article, we’ll discuss how you can create a trip planning spreadsheet using Google Sheets and why it’s so useful. We’ll also provide five different templates you can readily use for your travel planning.

Table of Contents

How to Create a Trip Planning Spreadsheet on Google Sheets

Step 1: make multiple tabs on your spreadsheet.

To keep your travel planner tidy, you should first create several tabs inside your spreadsheet. This allows you to categorize the kinds of information you’re going to deal with. For example, you can separate your flight details from your budget planning.

Follow the instructions below to do this.

  • Launch your browser, then go to https://sheets.google.com/ .
  • Click “ Blank ” under the “ Start a new spreadsheet ” section.

Creating a blank spreadsheet on Google Sheets

  • Hover over the name of the current worksheet (usually named “ Sheet1 ”), click on the drop-down arrow, then select “Rename.”

Renaming a worksheet on Google Sheets

  • Type your preferred worksheet name, then press  “Enter”  or “Return”  on your keyboard.
  • To add another worksheet, click on the  “Add Sheet”  icon (plus + symbol) at the bottom-left corner of your screen.

Adding another worksheet in Google Sheets

  • Repeat steps 1 to 4 to rename the worksheet.

Common Tabs to Add

You can create many kinds of worksheets depending on your specific requirements. Here are some common tabs you’d typically see in a trip planning spreadsheet:

  • Itinerary: Include the basic details of the places you plan to be in, like dinner reservations, conferences you need to attend, tourist attractions, etc.
  • Transportation: Keep your flight schedule, the routes you plan to take, your commute options (car rental, bus, etc.), and similar information.
  • Accommodation: List the names and locations of your lodgings. You can also include whether or not you’ve made a reservation already, the room prices, and more.
  • Food: Plan where you can get your meals, the restaurants you want to visit, and the average costs of eating out.
  • Budget: Track your day-to-day expenses and see how much money you’re left with.
  • Packing List: Don’t leave anything essential at home before embarking on your trip — passports, IDs, cash, and similar things.
  • Activities:  List the things that you can do at your destination, like bar hopping, nightlife activities, concerts, and so on.

Step 2: Add Column Headers

After creating multiple tabs, you can further categorize your details using column headers. These are found at the top of your worksheet, describing what kind of values are present in a column’s cells.

To add column headers, simply follow these steps.

  • Click on the first cell (cell A1) in the upper-left corner of your worksheet.
  • Enter your preferred column header, such as “Location”  (as used in our example).
  • Repeat the previous step for other cells in the same row. (We used the headers “Date,” “Time,” “Transportation,” “Costs,”  and  “Status”  in our example below).

Adding column headers in Google Sheets

  • Once done, select all the column headers you’ve added, then click “Bold”  in the toolbar.

How to bold text in Google Sheets

  • Alternatively, you can make them bold by pressing “Ctrl” + “B” (or “Cmd” + “B”  for Mac) on your keyboard.

Common Column Headers

The column headers we’ve used in the demonstration above are applicable to the Itinerary tab. Keep in mind that you can virtually use any word or phrase for your column headers, though. Below are some options you can consider.

For the Accommodation tab

  • Nearby shops and attractions
  • Room prices

For the Transportation tab

  • Travel date and times
  • Flight details, such as flight schedule and flight number
  • Car rental company, including name, address, and contact number

For the Budget tab

  • Daily budget
  • Total budget
  • Total amount spent
  • Amount remaining
  • Expense description

After adding your column headers, you can start filling out the fields with your information.

Step 3: Personalize Your Travel Planning Spreadsheet

All that’s left for you to do is add a touch of creativity to your vacation spreadsheet. Here are some ways you can do this.

Use Conditional Formatting

The term “conditional formatting” simply refers to a change in a cell’s appearance when certain requirements are met. Below is an example where we change a cell’s color to green when it contains the word  “Done.”

  • Right-click on a cell, then select “View more cell actions” > “Conditional formatting.”

Accessing Google Sheets conditional formatting

  • On the side panel that appears, click the drop-down list under the “Format cells if…”  menu.

Conditional formatting in Google Sheets

  • Select  “Text is exactly”  from the options.

Changing conditional formatting rules in Google Sheets

  • Type  “Done”  in the “Value or formula”  field.
  • Click on the “Done”  button to save your changes.

Adding conditional formatting rules in Google Sheets

  • Drag the cell’s contents to copy the conditional formatting rules to other cells.

Use Alternating Colors

If you’re dealing with a lot of details, you can also use alternating colors, making it easier for you to read. Here’s how to enable different cell colors on your spreadsheet.

  • Select the cells you want to display in alternating colors.
  • On the menu bar, select “Format” > “Alternating colors.”

How to add alternating colors in Google Sheets

  • Choose your preferred color, then click the  “Done”  button to save your changes.

Selecting alternating color styles in Google Sheets

When to Use a Trip Planner Template

You can use spreadsheets every time you’re planning a trip — there’s no reason you shouldn’t! They are handy regardless of whether you’re traveling to a nearby town or going on an overseas vacation.

How about trip planner templates? Well, if you don’t have the time to create a spreadsheet from scratch, using a template would be excellent. These are some helpful pre-made planners that are ready for you to fill out.

Free Google Sheets Trip Planner Templates

1. daily itinerary planner spreadsheet.

Daily Itinerary Planner Spreadsheet screenshot

Especially when traveling to faraway places, going into detail about the activities you plan to do daily is a good practice. You can share this daily itinerary with the people you went on a trip with, letting them know where to find you in case of grave situations.

Template Features

  • Categorize your itinerary into multiple days (which are color-coded for organization)
  • Describe your activities in a separate section and indicate the time and location where you’ll do them
  • List the diners or restaurants where you can eat near the location of your activity
  • Schedule your day properly by indicating the end time for each activity

Access Template

2. Travel Budget Template

Travel Budget Template screenshot

Allocating your travel budget ahead of time lets you set boundaries when it comes to spending. This lets you know what costs you need to put first, too. Such money allocation is rarely followed, though (with impulsive purchases and unplanned expenses), making it important to have an expense planner and tracker throughout your trip.

  • Categorize your expenses per location according to the transportation you used, your accommodation, food you ate, and activities you did
  • Pick from a drop-down list of common transportation methods (e.g., bus, car rental, ferry, etc.)
  • Enter your total and daily budget allocation, as well as their converted counterparts in your destination’s local currency
  • Automatically calculate your daily expenses, including the total amount spent and your remaining budget for the day
  • Calculate your total expenses throughout the trip, as well as the amount remaining from your budget

3. Travel Checklist Template

Travel Checklist Template screenshot

Successful and non-stressful trips can’t go without good preparation. For example, you’d want to ensure that your passport hasn’t expired yet before strutting over to your flight. A travel checklist spreadsheet would be handy in this case.

  • Set a completion status for each of your to-dos
  • Categorize your to-do list into  “Travel prep,” “Home prep,” “Transportation,”  and “Money/documents”
  • Add notes to each item on the list
  • Set a due date for your to-dos
  • Determine the number of days remaining for you to accomplish the things listed with an automatic counter included
  • Automatically count the number of tasks that are not yet done and those already finished

4. Destination Planner Spreadsheet

Destination Planner Spreadsheet screenshot

Researching your destination should always be part of your planning. For example, you want to know the available hotels and accommodations that you can opt for in your target location. This lets you find the ones with the lowest prices, the most convenient in terms of route, and more.

Knowing the current climate and the community there would be essential too. This allows you to anticipate what things to bring, what activities you can possibly do, and similar aspects.

  • Enter your destination’s information, such as its current season, whether it’s rural or urban, and more
  • List the tourist spots that you can visit in your destination, including their name, specific location, and transportation route
  • Detail the activities that you want to do, together with their category, description, duration, and estimated expenses
  • Find and compile a list of all available accommodations in your target location, as well as their name, address, price range, and pros/cons

5. Packing List Template

Packing List Template screenshot

Before your trip, it is helpful to make a packing list of everything you’ll need — bathing essentials, clothing, money, documents, and more. Then, right before leaving your home, you can do a quick check to see if you’ve already placed every item on your list inside your luggage. You can do both with a packing list spreadsheet.

  • Enter the details of your target destination, such as its usual weather, temperature, clothing restrictions, and more
  • Add notes about your packing list
  • Categorize your items by location, like the beach, conference, office, and other places
  • Classify your things by type, such as clothing, money, documents, electronics, etc.
  • Mark the items “Ready” once you have prepared them inside your luggage

Why Use Our Templates?

Below are some reasons you’d want to use the travel spreadsheet templates we have here at Spreadsheet Point :

Formulas and Drop-down Lists

We added several drop-down lists for common topics to make things easier for you. For instance, we included a drop-down where you can select common transportation types like buses, ferries, airplanes, car rentals, and more.

Easy Sharing and Collaboration

All of our templates are built on Google Sheets — you can easily collaborate with your friends in planning your trip with the  “Share”  button.

Color-Coded Categories

We displayed each category in unique colors and shades to keep them tidy.

Other Trips on Planning Your Travel

In addition to the travel planning templates we’ve discussed, here are a few bonus tips you can apply to prepare for your trip:

  • Pick a location that your current finances can accommodate.
  • Don’t bring things that won’t fit inside your backpack to avoid paying for extra luggage costs.
  • When selecting a hotel or apartment, choose one that’s near major transportation lines.
  • Weigh whether taking a bus would be more cost-effective than taking a flight.
  • Always get travel insurance before embarking on your trip — it won’t shield you from accidents, but it will keep you from having an empty bank account.

Enjoy Your Trip with Everything Prepared

A lot of unknowns await you at your destination — unexpected expenses, spontaneous activities, booking problems, and more. With a trip planning spreadsheet, you can minimize these by anticipating the things on your journey. Feel free to use the templates we’ve included here to plan a successful trip today.

You can also access more of these useful templates on our Gumroad  profile. Don’t forget to use the code “ SSP ” to get 50% off all templates!

  • 4 Free Google Sheets Itinerary Templates To Plan Your Trip
  • Build a Schedule Template in Google Sheets [Free Downloads]
  • The 9 Best Google Sheets Templates to Streamline Your Life
  • Google Sheets Expense Tracker: Free Template & How to Use
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Download Itineraries Template In Excel

  • Excel Planners , Excel Templates

Easily create a  concise summary of your travel itineraries  using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you’re on the go. It includes a place to add hyperlinks, so you can link to maps or your flight’s check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.

Trip itinerary

This travel itinerary planning template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It’s an effective solution when planning a trip for yourself, your boss or fellow employee.

Create a own itineraries from our tour itinerary template

We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the “MEETINGS” section to “ACTIVITIES” and then list some of the possible activities you could do while on your trip.

Instead of “Topic” and “Room” as labels you could add “Cost” and “Hours” to note how much an activity would cost and what hours the museum, store, or attraction is open.

A travel itinerary is  a schedule of events relating to planned travel, generally including destinations to be visited at specified times and means of transportation to move between those destinations

  • Gather travel documents and information. Round up all the information related to your upcoming trip. …
  • Open a blank document in a text editor or word processor. …
  • Divide your itinerary into sections. …
  • Drop information into sections. …
  • Proofread and double-check your work.

Download this Itineraries template in Excel Format

Our easy to use editable Excel templates and save your significant amount of time and effort. Here’s how to download and use one of our templates:

Download this free Excel Template : Once you’ve browsed through our collection of templates and find the one that best fits your needs. Once you’ve found the template you want, click on the download button.

Replace sample data with your actual data: Once the template is downloaded, open it in Excel. You’ll see that it is already set up with sample data. To start analyzing your own data, simply replace the sample data with your actual data.

Customize the template: Our templates are completely editable, which means you can customize them to fit your specific needs. For example, you can change the formatting, add or remove columns, or create new charts and graphs.

Use the Excel template: Once you’ve fed in your data and customized the template, you’re ready to start using it for data analysis. Use the various tools and features of Excel to analyze and visualize your data, and make informed business decisions.

Save and share: Once you’ve finished working on the template, save it to your computer and share it with other members of your team or stakeholders as needed.

Click Download Button To Get Itineraries Excel Template

Instruction :

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Itineraries Template

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11 minute read

How to Use Excel to Manage Your Travel Budget

Eliza Medley

Eliza Medley

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Crafting the perfect travel spreadsheet transforms trip planning into a seamless experience. It tailors your itinerary to match your travel whims while effortlessly adapting to changing plans. Let's discuss how to use Excel to manage a travel budget.

How to create the ultimate travel spreadsheet

Here is a simple guide to creating a travel spreadsheet.

Set up your Excel spreadsheet

Follow these steps to create a new spreadsheet:

  • Open Excel. Launch Microsoft Excel on your computer. You can typically find it in the Microsoft Office suite or as a standalone application.
  • Create a new spreadsheet. Once Excel is open, click on "File" in the top-left corner. Select "New" and then choose "Blank Workbook" to start with a fresh spreadsheet.
  • Familiarize yourself with the interface. Take a moment to familiarize yourself with the Excel interface. You'll see a grid of cells arranged in rows and columns.
  • Create sections for clarity. Label the first few rows for specific sections. For example, use the first row for titles like "Date," "Expense Category," "Description," "Amount," and "Balance."
  • Format for readability. Adjust the column widths to accommodate your labels and make the spreadsheet visually appealing. Consider using bold fonts or shading for headers to distinguish different sections.
  • Reserve space for totals. Dedicate a section at the bottom for total expenses, income, and the remaining budget. Excel will do the math for you later.

You've now set up the foundation for managing your travel budget in Excel.

Track expenses

Now that you've established the groundwork for your travel budget spreadsheet, it's time to delve into the crucial task of tracking your expenses efficiently.

travel budget

  • Create a column for expense categories. In the "Expense Category" column you created earlier, list the categories that align with your travel plans. For instance, if your trip involves flights, include a category for "Transportation".
  • Customize categories to suit your trip. Tailor the categories based on your unique itinerary. If you plan to indulge in specific activities, create categories accordingly.
  • Enter each expense. With your expense categories established, it's time to start logging individual expenses.
  • Fill in the details for each expense. In the rows beneath your category labels, start entering the details of each expense. Include the date, a brief description, and the amount spent in their respective columns.
  • Be detailed and accurate. The more detailed your entries, the better you can analyze your spending later. Instead of a generic "Food", specify if it was a restaurant meal or grocery.
  • Utilize the SUM function for totals. Click on the cell where you want the total to appear (e.g., the cell beneath the "Amount" column for each category). Use the formula =SUM(range) to add up all the expenses within a specific category. Replace "range" with the cells containing your expense amounts.

By following these steps, you've successfully set up your Excel spreadsheet to track expenses for your upcoming trip.

Budgeting for your trip

Now that you've diligently tracked your expenses , it's time to take control of your travel finances by setting a realistic budget for your trip and allocating funds strategically.

trip budgeting with computer

  • Establish your total budget. Decide on the maximum amount you're comfortable spending during your trip. This includes all anticipated expenses, from accommodation and transportation to meals and activities.
  • Enter the total budget in your spreadsheet. Designate a cell in your spreadsheet, perhaps at the top, to enter your total budget. This serves as your financial anchor throughout the trip-planning process.
  • Distribute the budget among categories. Allocate a portion of your total budget to each expense category. For example, if you've budgeted $1,000 for your trip and plan to spend more on activities than accommodation, adjust the allocation accordingly.
  • Monitor category budgets. Regularly check your category budgets as you enter expenses. This will help you stay on track and make adjustments if necessary.
  • Be realistic and flexible. While setting a budget is essential, it's equally crucial to be realistic and flexible. Unexpected expenses may arise, so allow some flexibility in your allocations.
  • Consider contingency. Include a contingency or buffer in your budget to account for unforeseen expenses. This ensures you're prepared for unexpected costs without derailing your entire budget.

By setting a total budget and strategically allocating funds to different categories, you've taken a significant step toward financial planning for your trip.

Tips and tricks for managing your travel budget in Excel

Now that you've set up your Excel spreadsheet to manage your travel budget, let's explore additional tips and tricks to maximize Excel's features.

Tip 1: Use conditional formatting

Conditional formatting is a powerful tool in Excel that allows you to visually highlight specific cells based on their values. How to apply conditional formatting to expense totals:

  • Select the cell containing the total expense for each category.
  • Navigate to the "Home" tab, click on "Conditional Formatting," and choose a relevant option, such as color scales or data bars.
  • This visual representation makes it easy to identify categories where you may need to reconsider your spending.

This can help you quickly identify budget exceedances or areas where you may overspend.

Tip 2: Regularly update your spreadsheet

Consistency is key to effective budget management. Make it a habit to update your spreadsheet regularly to ensure accurate and up-to-date financial information. You should:

  • Set a schedule for updates. Establish a routine for updating your budget, whether it's daily, weekly, or bi-weekly. Consistent updates help you stay on top of your financial situation.
  • Document expenses promptly. Record your expenses as soon as possible to avoid forgetting or misplacing receipts. This practice ensures that your spreadsheet reflects the most accurate information.

track travel expenses

Tip 3: Include contingency in your budget

Unforeseen expenses are a part of travel. Including a contingency in your budget helps you account for unexpected costs without jeopardizing your overall financial plan.

You should allocate a contingency fund. This can act as a safety net for emergencies or unexpected opportunities that may arise during your trip. If you dip into your contingency fund, be sure to update your spreadsheet accordingly. This adjustment ensures that your remaining budget accurately reflects your financial situation.

Tip 4: Leverage Excel's graphs and charts

Excel offers various tools for visual representation, such as graphs and charts . Utilize these features to gain a more insightful overview of your budget trends:

  • Select relevant data in your spreadsheet.
  • Navigate to the "Insert" tab and choose the type of graph or chart that best represents your data (e.g., a pie chart for expense categories).

Visualizations can provide a quick and easy way to understand your budget distribution.

Make use of Excel templates

Here is how you can use Excel templates to manage your your trips like a pro.

⭐ Organize a meal plan

To keep track of your nutrition on the trip, you can create a table or download a ready-made one. Click the File - New tab and choose from one of Meal Planner templates.

Excel travel template

Excel spreadsheets make it easy to plan your daily trip menu and count calories, proteins, fats, and carbohydrates. Search for " Food " within the templates and you will find not only templates for managing your grocery budget, but also the immensely popular calorie-counting logs.

Food budget templates

These spreadsheets are designed so that if you exceed the norm, you'll immediately see the deviation. They use basic yet popular Excel functions , including IF and SUM to summarize the details entered. For convenience, there are drop-down lists and visual chart effects.

⭐ Check your car costs

To find out the cost of a car for the trip, you need basic skills in MS Excel to create your own budget or expense tracker. Skills like creating dropdown lists , using the SUBTOTAL function, and working with Excel Tables will come in handy.

transportation budget template

Download this template

We've done most of the work for you. Just customize this free template to suit your needs.

Enter the data with detailed descriptions. As a result, you will understand what the most expensive items of car usage consist of and will be able to optimize your expenses. Statistics throughout the trip will help you plan your budget.

Suppose you go for a trip for a month with your own car. In that case, you can expand the template. You can include the cost of insurance, spare parts, technical inspections, tire fitting, and other minor expenses.

This way, you can find out how much the full cost of car maintenance costs you on your trip.

⭐ Calculate your travel budget

Buying cheap airline tickets is half the battle. Include all expenses in your travel plan to avoid flying off into the unknown.

If you search for " Trip planner ", you will find several templates for entering trip details and all expenses.

Excel trip planner

Take charge of your journey

Mastering your travel budget with Excel can be a game-changer in ensuring a financially stress-free and enjoyable trip. The step-by-step guides provided in this article empower you to take control of your finances and personal life, allowing for informed decisions and flexible adjustments as needed.

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Eliza Medley

Eliza Medley is an experienced writer and psychologist. She is actively interested in management, new technologies, and writing motivational articles. She also loves catching up on modern trends. She inspires people to learn new things and reach new heights with her work. In case of any inquiries or suggestions kindly reach out to her at [email protected].

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FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template

You have been working hard for months and finally, it’s time for that long awaited vacation. The build-up to vacation is often as exciting as the vacation itself. But a lot of time we get bogged down by the preparations and data management.

Even for a short vacation or business trip, there is a lot of data management that needs to be done – travel details, bookings details, packing, pick-up/drop, getting all the documents in place, etc.

To make it easier, here are some Excel templates you can use to be more organized while planning a vacation:

  • Vacation Itinerary Template.
  • Vacation Packing List Template.
  • Vacation Shared Expense Calculator.

You’ll still need to do a lot of preparations, but this template will make it easier for you to plan/manage your vacation.

The vacation itinerary template and vacation packing list template are editable and you can fill in the details and take a printout (or take a printout and then fill it).

This Tutorial Covers:

Vacation Itinerary Template in Excel

All you need to do is fill the details in this template, and take a printout or save the Excel or PDF in your smartphone. Now you don’t need to go through all the papers or emails when someone asks you – what’s next. You’ll have it ready right there at one place.

This vacation itinerary template is organized in a way that makes it easier to keep a track of everything. It begins with the travel details, pick-up/drop details, hotels details, activity details, and return trip details.

It is super easy to maintain and once finalized, you can share it with everyone who is accompanying you on the vacation/trip.

Business Travel Itinerary Template

If you going on business travel instead of a vacation, this template can be easily modified. All you need to change is the Activities section, where you may want to have your meeting/conference details. Something as shown below:

In the download file, you will get both vacation itinerary template and business travel itinerary template.

Vacation Packing List Template

Travel Itinerary template is just one of the templates to make your vacation more about fun & pleasant memories and less about data/details management.

For some people (including myself), one of the major headaches is the packing part. I hate packing and I push it to the last minute. And as expected, it often leads to a lot of missed items that I should have been carrying. Even when people take enough packing time, they often tend to forget and miss out on a couple of items.

To deal with this, here is a Vacation Packing List template in Excel that will help you be more efficient while you pack for your next vacation/trip.

Again, you can either use the template in Excel or can take a printout and manually cross off items that you have packed. It’s an editable file so you can add/delete items based on the nature of your trip.

If you are using this template as an Excel workbook, you can simply mark the items as packed by double clicking on the cell to the left of the item name. As soon as you do that, the item gets a check mark on the left and gets shaded in green color.

Here is what I mean:

Now you don’t need to lose sleep thinking of stuff you may have forgotten. If it is in the list and marked green, you have it.

Vacation Expense Calculator Template

When the fun-filled vacation gets over, you have to get down to the difficult task of ascertaining who owes whom. Since it’s not as fun as the vacation planning part, it often gets dragged and delayed. The only person who remembers this is the one who owes money 🙂

Here is a template you can use to instantly calculate who owes whom – Shared Expense Calculator Template.

All you need to do is specify the names of the people among whom the expense has to be shared and the expenses made. It will instantly calculate who owes who and show it graphically.

Something as shown below:

Read more about the Shared Expense Calculator Template .

Some additional resources you may find useful when planning a vacation:

  • Check the weather before you plan any trip. I use Accuweather to quickly get a sense of the weather. You can use any online resource of App you like.
  • Hotel Reviews on Trip Advisor .
  • The time difference in different zones – World Time Buddy .
  • It’s a good idea to go through some travel blogs and resources. Based on your destination, you can easily find some good resources.

You May Also Like the following Excel Templates:

  • Holiday Calendar in Excel (for the US only).
  • Excel To Do List Templates.
  • Calendar Integrated with a To Do List Template .

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2 thoughts on “free excel templates combo – vacation itinerary planner + packing list template + expense calculator template”.

can u prepare one leave application templet for all employee

Nice. Will try.

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The Travel Log

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excel travel template

Travel Log: Everything You Need to Know (FAQs)

Travel Log

9 Tips For Keeping a Perfect Travel Log

excel travel template

How to Create a Travel Log (Tips and Examples)

45 travel log templates and examples (100% free).

excel travel template

A good friend of mine once said she learned more about the world, its history, its cultures, and its beauty from traveling than she ever did in school or from books or videos. Experiencing something out of your comfort zone is an exhilarating experience. Exposure to new cultures and their food and customs teaches us to accept those cultures and appreciate the world around us.

Once you are home and friends ask you about your trip, at first, it is all current, and you have lots to talk about, but within a few weeks or months, some places you visited may be forgotten, or the names of cities, museums, different foods are hard to recall. This is where a travel log is very useful to help everyone appreciate the trip even years later. A Vlog or video log on a social media platform can provide instant gratification to you and your friends. They can keep tabs on you and experience your experiences almost as if they were with you.

Preparing a great travel log in booklet form or video form takes some effort and organization; however, it is worth having this record that can be referred to over and over again. In this post, we will explore some of the concepts about travel logs, how they are used, and tips for maintaining a travel log.

Tips for keeping a Travel Log

What Is a Travel Log?

Both companies and individuals use travel logs to track their travel. Many companies ask their employees to complete spreadsheets or online tracking systems to track the dates, locations, and expenses for their travel. These travel logs are data-driven and used by the company to track their employee’s travel, to repay employees for their expenses, and to claim these expenses on their annual tax filing.

Travel logs for individuals may contain all of the same information and a lot more. They are also known as travel journals. In a personal travel log or travel journal, travelers write about their experiences on their trips, the places they visited, meals they enjoyed, events, and historic locations they visited. Many will also include pictures of these locations and people they met along the way. These memories, stories, and adventures are captured in their travel log/journal and referred to for years after they return from their trip.

What is a Travel Log Template?

A travel log template is a blank, editable sheet that helps users create a friendly business travel log or personal travel journal according to their needs. Travel log templates save time and provide consistency for both employees and individuals who want to keep track of their travel and expenses. Companies use templates and make them available to their employees to use whenever they are traveling and need to report their expenses. Company travel log templates include basic information such as the date, time, expense, location, the reason for travel, and miscellaneous such as project or tracking codes needed for tax purposes.

Individuals traveling around the world on various trips use a travel log template to save them time and help them keep track of their budget, memorialize their experiences, and include both narrative and photos. The template can be used to begin a new record on a daily, weekly, or monthly basis.

Why Keep a Travel Log When Traveling?

There are many reasons to keep a travel log while traveling. They include the following:

  • Staying Organized
  • Managing Stress
  • Remembering Your Trip
  • Achieving Goals
  • Improving Memory
  • Improving Writing Skills

Staying Organized – writing in a travel log helps everyone organize their thoughts and focus on things they still want to see or do. You may plan to see a variety of events in a given location. Writing about them helps compare and keep track of what you have seen and what you need to prioritize in the remaining time you have before moving on to the next location.

Managing Stress – many people find that writing about their day, both good and bad is a great way to vent and obtain relief from stressful situations. Writing about your experiences is a great way to reduce tensions that many people would internalize otherwise.

Remembering Your Trip – over time, we all lose memories of important details about our trips and experiences. Writing about your experiences, especially those that made an impression at the time, helps you to remember them by referring back to your journal regularly.

Achieving Goals – many travelers write down their goals for their trip, the places they want to see, and the activities they want to do. As you complete them, tick off these items, write about them and review those goals you still have to complete.

Improving Memory – seeing something, talking about it, and then writing about it is considered one of the best ways to strengthen memories of your experiences.

Improving Writing Skills – when we write something, we also know that other people may also read this material. Our pride ensures that we take the time to write well, clearly with good punctuation, spelling, and grammar.

Business Travel Log Vs. Personal Travel Log

Business travel log.

A business travel log is a record of business expenses, purposes, and outcomes of a business trip. You can use a business travel log for official reasons, such as tax deductions by the IRS.

Personal Travel Log

A personal travel journal is a time capsule of your experiences, emotions, scenes, and reflections of your vacation. You write any exciting details of your trip in a personal travel log.

Essential Elements of a Travel Log

Essential elements of a travel log for companies often include basic information compared to a tourist travel log. Corporate travel logs include:

  • Reason for travel and
  • Miscellaneous items – Project or tracking codes – Tax information

Individuals include much of the same information; however, there is more focus on their experiences on the trip as well as planning details for their trip. In addition to the above topics, including items such as:

  • Destination plans
  • Room for documenting experiences
  • Room for adding photos and other items of interest

How to Keep a Travel Log (Video)

How to keep a business travel log.

Before writing a travel log, you need the proper documentation essential for any tax benefits or compensation.

Step 1) Mileage Records

Record all mileage expenses during your trip. Use a well-calibrated odometer to document the distance traveled using a car. Alternatively, when using air, water, or train transport, record travel duration and indicate the start and endpoints of your journey.

Warning: Don’t use estimates to record your mileage. The IRS has the mandate to review your log during tax inquisitions ; therefore, only write what you can prove.

The case of the Moores (Moore vs. Comm’r, TC Summ. OP. 2012_16) shows the grave nature of mileage records. The tax court and the IRS declined their deduction in the ruling due to questionable and erroneous entries. Mr. and Mrs. Moore recorded all their mileage on a logbook for their real estate brokerage firm on 12 separate pages, one for each month of the year.

Tip: Use reputable mileage apps that record accurate mileage.

Step 2) Other Expense Respites

In addition to mileage records, gather hotel, food, stationery, and other minor expense receipts. Separate the receipts from personal expenses and the business’s expenses.

Step 3) Chronological Order

A well-designed business travel log employs good chronological order. No rule restricts you to using the exact sequence of events; however, when referencing your journal in the future and you are pressed for time, it saves the hassle.

Step 4) Review and Verification

Review the cost at the end of each trip and send the log to the accounts department for verification.

It is good practice to have multiple copies of the travel journal. Always keep the original business trip log in a secured file cabinet .

How to Start a Personal Travel Journal

There is no right way to keep a travel journal. Whether you are artistic or prefer to keep things simple, all you need is your thoughts, a good pen, and a notebook. Let’s guide you through how to set up an evocative travel journal.

Step 1) Collect Data

Collect all your photos, brochures, maps, plane tickets on the table.

Step 2) Collect Essentials

Choose a good pen that doesn’t blot the paper. Also, buy a travel journal, scissors, highlighters, and glue.

Step 3) Start Writing

Write your thoughts about the journey and attach descriptive photos and illustrations. Write about the smells of street food, the texture of the sand, and any sensory aspect you feel will best document your experiences.

Step 4) Attach Mementos

Pressed leaves, flowers, and rock fragments are some mementos you can include. Downsize the larger pictures and fix them on the matching page of the trip.

Step 5) Review

Review your log after every trip and constantly update it. The early evening before dinner is an opportune time to update a personal travel journal.

Tip: You can write the expectations of your trip beforehand and then compare the notes with the actual experience after on for a more exciting journal.

Travel Log Templates and Examples

  • Travel Logs (MS Excel)
  • Travel Logs (MS Word)
  • Travel Logs (PDF Format)

Travel Log Templates (MS Excel)

excel travel template

Travel Log Templates (MS Word)

excel travel template

Travel Log Templates (PDF)

excel travel template

Materials You May Want to Purchase for Your Travels

Buy a hardcover lightweight journal that has a strong binding and can also hold photos and postcards. Include pens , markers , and highlighters to write about your trip and highlight some of those you want to draw attention to. If you are so inclined, include tools for sketching as well. You will need adhesives to attach photos, postcards, and other mementos to your journal. Other tools include scissors for trimming items, a ruler , a clear folder to collect and hold mementos, a map of the area you are visiting, and writing as you go in your journal.

How to Prepare a Travel Log

Follow these general steps the first time you use a travel log on one of your trips. After you gain some experience with travel logs, feel free to make adjustments to fit your likes and dislikes, travel style, and time to make entries in your travel log.

Remember that you are traveling and may not have room for extensive materials . Take the essentials and be prepared to replenish them along the way, particularly if it is a long trip . The following will help you prepare for beginning your trip with your travel log.

Start by planning your trip and use your journal to record your travel plans. Places to visit, restaurants you want to try, and various sights that are on your itinerary.

Leave room to add those you discover along the way. You can also record contact information for hotels and places you will be staying as well as transportation.

Write as you travel. It is easier to recall your experiences if you write about them immediately. Even after a few days, you may not recall details that were important to you at the time. You will not miss them if you write about them in your journal.

Jotting things down in point form will help the memory and make it easier to expand on each point later on. Add pictures to each point or section if possible.

Friends and family who read your journal will appreciate it if you write about what it was like to visit a location, what you learned, the things that surprised you, and what you found disappointing. Everyone gets so much more out of a journal when they can immerse themselves in your trip vicariously.

Tips for keeping a Travel Log

The following are a collection of tips that many readers may find useful:

  • Begin writing in your journal before you leave home about the planning and the places you intend to visit
  • Instead of making lists of things you did, tell a story about your experiences
  • Include information about what you thought or felt about the places you visited
  • Include the not so great experiences
  • Write your thoughts while they are still fresh in your mind
  • Take lots of pictures to help you recall your many experiences
  • Summarize the best parts of your trip
  • Include your experiences – the food, the people, excursions, impressions, and things of beauty around you
  • Include funny moments
  • Set aside time every day to write in your journal and summarize your day
  • Jot down points if you are tight for time. These will be great memory joggers for later when you have time to fill out your journal

Other Types of Travel Logs

Technology and social media have progressed significantly. Today’s smartphones can take excellent photos, narrate videos, and convert spoken words into text. Various platforms support Vlogs and videos that can be uploaded in real-time. Your followers can see and hear your experiences instantly. Using a smartphone is convenient, and many provide excellent quality images which can be labeled with titles and notes. You may still want to carry a journal to make manual notes to help you, later on, add audio and text to your videos and pictures.

There are also purpose-built apps that can be downloaded to your smartphone to help document your travels. Add notes, videos, and photos along with captions to your images. Links to images can be added for your readers to explore online websites if they want more information. These apps also automatically capture the current weather conditions and the GPS location, which helps create a detailed online log for your readers and yourself.

Once you are home, you will have all of the details to update your manual journal with notes and images.

Travel Log Ideas to Inspire You

It helps to think about why you are keeping a travel journal. Of course, you are writing for yourself so that you can refer to your trip notes many times after you return home. Add sufficient details and information that will trigger great memories of your trips years later when you are doing a trip down memory lane.

  • Many people find inspiration from comments they receive from others. Family members and friends enjoy reading about your travels. Writing interesting content in your travel log, which inspires your readers to keep coming back for more, drives many travelers to create excellent content.
  • Add content as you go every day, even if it is just a quick note to jog your memory later. Add a date to each entry, the location, and any details that are important to you. Aim to set aside a time each day to complete your travel log to avoid getting behind and missing details that would be interesting to you and your readers.
  • Inspiring others to travel and visit some of the locations you talk about in your journal can be very motivating. Add addresses, describe what you saw and experienced. Readers with like-minded travel objectives will appreciate this information and build their trip around your information.
  • Creativity is the spice of life. Get your creative juices in gear and inspire others through your writing, images, and videos. Edit the images and videos to portray the most attractive and interesting content. In a way, you become the director and producer of creative content that will be appreciated by many.

Best Apps for Creating a Digital Travel Log

There are many digital travel apps available. They are handy and easy to use, and always available since most travelers always carry their smartphones with them to stay in touch and make travel plans. Family and friends appreciate that they can stay updated with your travels and even add comments on social media platforms. The following is a list of some of the best travel apps for smartphones currently available.

  • Day One Journal
  • Travel Diaries

Day One Journal – is available in a free version format and a premium format. The premium version provides unlimited storage for photos and journal entries, cloud-based storage, recording by audio, and the ability to print your journal in book format. The free version allows entry by hand and observes entries by calendar, timeline, or photos.

Travel Diaries – comes with lots of features such as enhancing text with photos, keeping entries private or public, the ability to convert the diary to a blog, and sharing automatically on social media platforms. It also has a book creation and printing capability from 40 pages up to 320 pages.

Drifter – the app was created by travelers who wanted a social network that supports photos, videos and encourages travel advice and reviews. It is great for solo travelers and folks that like to share experiences. There is still room for improvement, and the developers appreciate feedback and support.

Bonjournal – is available for iPhone users and provides a simple interface to record activities while on your trip. There are privacy settings to control what content is seen by whom. A great app for keeping track of your journey and sharing photos and ideas.

Momento – organizes your social networks connecting to eleven different platforms, including Facebook, Instagram, Twitter, Flickr, Swarm, and YouTube. Your information can be kept private, or you can add your travel information publicly for your friends and family to see. Momento can also be used as a work/project journal to keep track of meetings, milestones, and project notes.

Mistakes to Avoid When Keeping a Business Travel Log

1. not including the business purpose.

Error: It is a business travel journal for a reason. Telling us the sequence of events for the entire trip does not make us better understand your travel log without the purpose for the trip. Writing a business travel journal without the business purpose is a common novice mistake that makes you seem inept as the go-to person for a business trip.

Solution: Succinctly outline your business purpose at the beginning of the travel log. Usually, the managerial cadre will review your travel log after a business trip. Keep that in mind and provide them with a guiding light to what your trip entails via a reason. No one wants to read up to page seven of any document unless it promises them an undervalued asset in crypto that will 100x in the next month. After you have established your aim for business travel, you can document.

2. Documenting every Tom, Dick, and Harry you meet

Error: “I met Ryan Reynolds today, and we bonded over our mutual friend Ryan Gosling.” We understand that it isn’t every day you meet the Ryans on a business trip; however, telling us your interaction with them while disregarding their relevance to the business is outright trivial.

Solution: Write down if you meet an exciting person who introduces you to a new business model. However, if you meet Ryan Reynolds and he doesn’t tell you how to maximize your business’s productivity, save that for a personal journal. Only write insightful interactions about people who affect your business trip purpose.

3. Using estimations

Error: Using business trip estimations instead of the actual cost.

Solution: Save all the slips. In the journal, stick all the tickets for all your purchases relevant to the business. Please do not ignore the minor expenses as they accrue over time and cause a significant dent in the company’s travel budget. Include any other proper documentation, such as online transaction records, in the business travel log.

4. Being ‘Fanciful.’

Error: Including too much business jargon that your business travel log readers have a difficult time comprehending.

Solution: Write your travel log in straightforward language and brief sentences. Try to write only business trip details such as a conference by the sea. Don’t write, “The Sea was cerulean while the orator propagated his voice.” However, do not sacrifice your unique writing style in a bid to use modest vocabulary.

5. A business travel journal without a travel itinerary is a scrapbook

Error: Failing to include the travel itinerary makes tracking through your business trip challenging.

Solution: Attach your travel itinerary that is relevant to the business purpose. Try to make the itinerary brief.

The following are some of the frequently asked questions that many travelers have when they are making decisions about using a travel log and sharing the information with friends and family.

A travel log is either a hardcopy travel book/binder or an online system to keep track of interesting experiences about your trip. Include all of your adventures, stories, and memories to help remember everything you experienced and also share with your friends and family.

There are many names used in the industry in addition to the travel log. These include: ᐅ Travel Journal ᐅ Journey Log ᐅ Journey Plan ᐅ Log Book ᐅ Travelers notebook

Purchase a diary, writing tools, and any other materials you may need for your travel adventure. Use your diary or journal to plan your trip. Make notes of the places you want to see, places you want to stay, and how you will travel – by car, bus, train, air. Add other notes as appropriate for your trip. You may decide on using a combination of both written tools and online social media systems. Download the app and become familiar with the app before your trip. Enter all of the same information into the app. During your familiarization of the app, confirm that your smartphone has all of the required features needed to meet your travel log entries.

A travel log is either an online app or a document containing all of the details regarding your trip. A travel log can be used by companies for corporate travel as well as for folks embarking on a vacation. The travel journal can contain whatever you want it to. Most people add some or all of the following depending on their needs: ᐅ Date ᐅ Place ᐅ Memories or stories and adventures ᐅ Places they stayed ᐅ People they met ᐅ Budget and/or cost ᐅ Photos ᐅ And more

What you need for a travel journal depends to some extent on what your objectives are, what you think you would like to remember and whether you are using a social media system/smartphone or a physical journal, or a combination of both. Items that you may need for your travel journal include: ᐅ Durable, lightweight journal. Hardcovers are considered better than soft covers ᐅ Art materials if you plan to add sketches of your travel ᐅ Adhesives to secure photos, postcards, and other mementos to your journal ᐅ Include a straight edge such as a ruler and a small pair of scissors ᐅ Include a map that can be added to your journal ᐅ Choose an app for your smartphone and verify compatibility with the phone and the social media system you use

Many people tend to add photos, maps, postcards, and mementos picked up along the way. Add notes about your experiences and plan to write every day to avoid missing essential memories about your trip.

Some folks will paste a map on the front of their journal for easy reference as they travel. Others add decals commemorating the locations and events they attended. Sketch artists add their portrayal of their trip, especially places they visited that made an impact on them.

One of the activities associated with planning your trip is to choose a travel journal for your trip. Give some thought about what you want to record and who you are writing for. How much time do you have, will you share some or all of the information online, and is it to be kept private or with limited sharing? Once you have determined the audience for your journal, write accordingly and provide information that will be interesting to those readers.

Some consumers use diaries and travel journals interchangeably. However, they are different and are aimed at different purposes. A diary is a structured book used to enter records as they occur or to plan for events in the future. Many people use a diary as a daily planner to stay organized, while others use them to jot down notes and thoughts every day. A journal is unstructured used most often for recording ideas, creative ideas, and jotting down notes on thoughts, travel, and goals. Many people add their structure based on how they intend to use the travel journal and their travel plans.

A traveler’s notebook can be softcover or hardcover, with pockets to keep mementos in and add pages if you need to add more writing space. Some include elastic bands to hold additional smaller notebooks and documents.

Documenting a road trip should be handled like any other trip unless, of course, you are the driver. Take breaks along the way to make notes in your travel log, take a few pictures, and add decals or mementos that you pick up along the way. Spend some time each night after you stop for the day to add notes to your travel log about your experiences and thoughts for the day.

  • Deciding why you are keeping a travel log will help you to make choices about materials to purchase and the type of travel journal you wish to purchase.
  • Decide who you are writing for, yourself, family, friends, and/or the public. Writing about personal items may dictate that you do not want to share all of your information publicly.
  • Will you use a written journal, or online social media system, or both? Your decision will help you decide what materials to purchase and how you will make recordings daily.
  • Use your log/journal for planning your trip in advance, and then add notes as you complete your travels.
  • Many people find the best approach is to write in their logs each day. Your memories and thoughts are fresh from the day’s events, and you avoid missing key details that you found interesting.
  • If you are using a physical travel log, ensure that you have room to add photos and mementos as well as decals from your trip.
  • Evaluate a travel log app before you travel and add the app to your phone. Test drive the app and ensure you are comfortable with it before you leave.
  • Many people use their smartphones to take photos and videos and then upload them to a social media platform or a dedicated online travel log. Before traveling, test your phone with the app you plan to use and become familiar with the app. You don’t want to waste time while traveling to figure out how to use your phone with the travel log app.

Travel logs are a great way to recall memories about your trip for many years. You and your family members will refer to your travel log/journal many times, especially if you want to compare notes with a friend who traveled with you.

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excel travel template

32 Free Excel Spreadsheet Templates

In this article, you’ll find a variety of free, easy-to-use excel templates in a familiar spreadsheet format, designed to help you streamline business processes and improve efficiency..

Project-Management-Project-Timeline

Project Timeline Template

Create detailed monthly or quarterly schedules, identify important project milestones, and track progress to ensure timely completion with this project timeline template. Mark off important changes or roadblocks that arise to keep everyone aware of project progress.

Download the Excel Template

Use the FREE Smartsheet Template

Project-Management-Gantt-Chart

Gantt Chart Template

View project tasks on a visual timeline to ensure your projects stay on track with this Gantt chart template. Identify dependencies, track start and end dates, and assess how your project is progressing, all with this customizable template that you can easily share with key stakeholders

excel travel template

Expense Report Template

Track business travel costs for all components of travel, from accommodations and meals to transportation and entertainment, with this expense report template. Document additional expenses, travel dates, and traveler information to ensure accurate and timely reimbursement.

Download Expense Report Template

Create an Expense Report in Smartsheet

excel travel template

To-Do List Template

Stay organized and get through all of your important tasks with this to-do list template. Highlight projects, appointments, and events, and check off items as they are completed. This template can be implemented for a variety of uses, from grocery lists to project planning.

Download To-Do List Template

Create a To-Do List in Smartsheet

excel travel template

Inventory Management Template

Track inventory location, list quantities of each item, and identify order dates with this inventory management template for a variety of uses, from restaurant inventory to software tracking. Keep track of when you should reorder items, and monitor inventory levels to avoid excess or insufficient amounts.

Download Inventory Management Template

Create an Inventory Management Template in Smartsheet

Free Smartsheet Templates

Smartsheet has hundreds of pre-built, customizable templates infused with best practices to help you save time creating solutions that will improve your work processes.

Get free Smartsheet templates

Excel Project Management Templates

Project management dashboard template.

Surface key project details, like timelines, financial status, potential risks, and unresolved issues with this comprehensive dashboard template. Visually showcase the key data that matters most to your stakeholders, and streamline the way you manage and present your projects.

Download Excel

Project Budget Template

Plan and track predicted versus actual costs associated with each task and phase of your project with this budget template. Document resources, labor, and the cost of each to provide insight into variance, and ensure your project stays on budget.

Download Excel  | Try Smartsheet

Business Plan Template

Plot your business plan on a visual timeline and gain insight into how your plan progresses throughout with this helpful template. Ensure necessary action steps are taken to reach your goals, and include it as part of your larger strategic business plan shared with stakeholders.

Excel Business Budget Templates

Business budget template.

List income sources and business expenses, track operating costs, and balance your budget accordingly with this comprehensive budget template. Gain an accurate picture of your weekly, monthly, and annual costs, and determine actual spend to compare against your predicted budget.

Download Excel  | Try Smartsheet

Event Budget Template

Plan for your next event with this budget template that enables you to document and track your spend in categories, like staffing, marketing, travel, and more. Identify resource costs and plan an amount to budget for each area to keep your event on track and within budget.

Download Excel | Try Smartsheet

Simple Budget Template

Weigh expenses against income to gain insight into your financial overview with this simple budget template. With a basic dashboard that highlights income after expenses, this template is perfect for students, personal budgets, or simple small business budget planning.

Excel Personal Budget Templates

Household budget template.

Create a monthly budget for your household or shared living arrangement. Divvy up costs for each person, edit the template to include relevant expenses, and monitor savings to ensure you hit your goals. Track your budget on a weekly, monthly, or yearly basis so you can accurately plan ahead.

Personal Budget Template

This versatile template allows you to plan and budget for important life events, like retirement, or for day-to-day expenses. View monthly spend against income and identify how you’re progressing towards short- and long-term financial goals so you can plan for the future.

Download Excel | Try Smartsheet

Loan Amortization Template

View your loans in a periodic view, track principle costs against accrued interest, and determine how long you have until your loan is paid off with this loan amortization schedule. Gain insight into the number of payments already made and the minimum monthly payment due.

Excel Accounting Templates

Income statement template.

Compare revenue versus expenses, track financial performance, and view net income over time with this income statement template (also known as a profit and loss statement). See your company’s financial performance, and share among stakeholders to highlight progress and success.

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Cash Flow Template

View incoming and outgoing cash flow both at present and over a specific timeframe, including 12- and 36-month periods, with this cash flow statement template. Compare financial activity and gain insight into personal or company growth.

Balance Sheet Template

Gain insight into your financial status and assess your setbacks or growth with this balance sheet template. Document assets, liabilities, and equity at a certain point in time and compare against previous periods to determine financial positioning and create a plan for the future.

Download Excel  | Try Smartsheet

Excel Sales and Marketing Templates

Crm template.

Track sales leads, assess communication efforts, and view your sales pipeline in its entirety with this CRM template. Build better customer relationships by tracking relevant details, and monitor sales activity to ensure you hit your sales and revenue goals every quarter.

Marketing Plan Template

List marketing campaigns and associated project goals, identify target audiences, track key metrics, and budget for all costs with this comprehensive marketing plan template. View project progress on weekly, monthly, or quarterly cadences to see if you hit deadlines.

Social Media Report Template

Track social media efforts and view metrics, like click-through rates and conversions, with this helpful template. List your KPIs and share with team members and stakeholders to gain buy in. See how successful each campaign is with a view of reported numbers against projected values.

Excel Human Resources Templates

Payroll management template, timecard template with breaks.

Calculate total pay based on weekly hours worked with this timecard template. Account for breaks in the workday and enable employees to document check ins and outs to keep employers and employees accountable and ensure everyone is accurately paid for the time worked.

Employee Performance Review Template

Use this template to conduct a thorough employee performance review at year’s end and rate employees based on work performance, previous goals, and more. Set future objectives and include additional comments about the employee to reference as you decide on potential promotions or bonuses.

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Excel Calendar and Checklist Templates

Daily planner template.

Create your daily task list, highlight top priorities, and denote other important details in your day, like places to visit or tasks to put off for another day. Use this template for personal and professional tasks, helping you stay organized and hit all your goals.

Monthly Calendar Template

Plan tasks and projects over the course of a single month and highlight key events taking place so you never miss a beat. With weeks set up in the traditional Sunday through Saturday format, you’ll be able to keep your monthly goals on track and view your month at-a-glance, whenever needed.

Wedding Checklist Template

Take your wedding in stride and break down the event into manageable pieces with this checklist template, designed with weddings in mind. Track everything from decorations to food and drinks so you can plan for all the details of your wedding, and check things off as they are accomplished.

Excel Business Planning Templates

Business acquisition worksheet.

Thoroughly assess a company’s value to determine if an acquisition is appropriate with this worksheet. List all business details, from gross profit to taxable income, and share with potential buyers or appraisers to ensure you’re making the most informed decisions.

Startup Expenses Template

View your expenses and income to ensure your business is successful with this template, designed specifically for startup businesses in mind. Create a detailed budget so you can secure a new business loan, and document funding sources to paint an accurate picture of your startup’s progress.

Excel Travel Templates

Travel itinerary template.

Plan, organize, and track critical travel information related to identification, accommodations, transportation, and more, with this complete itinerary template. Never get stuck without crucial travel information to ensure your personal or business trips go seamlessly.

Mileage Tracking Template

Log gas mileage and calculate expenses related to travel with this mileage tracking sheet. Ensure you are reimbursed for the correct amount by documenting key details, like odometer readings, miles traveled, gas prices, and travel purpose.

Excel Inventory and Billing Templates

Service invoice template.

Document hours, rates, and totals for specific business services with this easy-to-use invoice template. Perfect for freelancers, consultants, and other hourly workers, this template allows you to itemize tasks and charge by the hour for any given project or service.

Simple Invoice Template

Bill a company, itemize specific products or goods, list quantity and unit price, and calculate total costs with this simple invoice template. With space to list invoice numbers and customer IDs, you can easily track your invoice and mark off when bills are paid.

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Smartsheet empowers organizations to innovate and achieve results faster, securely, and at scale.

Streamlining business processes, managing workflows, and enabling cross-functional collaboration is the key to the success of your project or organization. 

The familiar Smartsheet interface is designed for rapid and broad adoption across your organization. Use self-service reports and dashboards to provide real-time visibility into resources, status, and performance, so you can align operations with strategy.

Try Smartsheet  to discover why millions of professionals around the world use Smartsheet to work better, at scale.

Discover a better, more collaborative spreadsheet to help you manage your work.

All Formats

Itinerary Templates

23+ itinerary templates in excel.

An itinerary is a document created to plan a trip, a vacation, a route or a program. There are different kinds of itineraries that vary on the purpose where they will be used. More so, itineraries may also depend on who will use them which are mostly businesses, individuals or organizations. Creating an simple itinerary can help any entity to ensure that they have an organized plan to follow especially in terms of activity planning and/or budgeting.

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Travel Itinerary Template Excel Free Download

travel itinerary template excel free download

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Travel Itinerary Template Excel

business travel itinerary planner template

Free School Activity Itinerary Template

activity itinerary

Free Wedding Day Itinerary Template

wedding itinerary template

Free International Travel Itinerary Template

international travel itinerary

Free Travel Itinerary Template

travel itinerary

Free Creative Wedding Event Itinerary

event itinerary template

Free Flight Sample Itinerary Template

flight itinerary

How to Customize a Spreadsheet for Planning and Referencing an Itinerary

  • On a draft, list down the specific activities that you would like to do during a trip / event. Determine if it’s a camping activity or a cruise ship expedition as this can help you decide whether you need a camping itinerary or a cruise itinerary.
  • Specify the entire duration of the trip/event so you can properly allocate the time for the activities that you want to do.
  • Open a blank excel document.
  • Place the time of the activities that you will discuss within the itinerary either in the rows or columns of the spreadsheet depending on the itinerary format that you would like to create.
  • Align the travel/event program on the specific time of the day that they are expected to be executed.
  • You can add items at the bottom part of the spreadsheet for other information like reminders and sample plan guides.

Free Birthday Itinerary Template

birthday itinerary template

Free Daily Travel Itinerary Template

daily itinerary

Free Family Fun Vacation Itinerary Template

fun itinerary

Free Monthly Field Itinerary Template

golf itinerary

Free Hotel Sample Itinerary Template

hotel itinerary

Kinds of Itineraries

  • An activity itinerary is the listing of the things that are needed to be done by an entity. It can be about a special activity that can be executed in a specific time. More so, it may also be a routine that should be applied to the practices of people within an organization.
  • A wedding day itinerary is usually created by a wedding organizer and implemented with the approval of the soon-to-be wedded couple. This document is created to assure the organized flow of the activities during the wedding day. It also ensures the organizers that all the requirements for the wedding are already on hand. You can also see more on  Wedding Itinerary Templates.
  • A vacation itinerary is very essential to assure that a group is well guided in terms of the things that they need to follow during a travel date for their vacation. This includes the time that they should meet, their expected times of departure to initial location, and the expected time in which they should already be in their vacation location.
  • An international travel itinerary can be created by an individual or a group who will travel in an overseas location. Moreover, it can also be made by a business who will send its employees to an international destination for corporate purposes. You can also see more on
  • A flight itinerary is the official document that states all the information for a person’s travel on air. Flight itineraries are made to assure that an individual is well-guided by the flight booking so he/she will not miss his/her flight. You can also see more on  Simple Itinerary Templates .

Free Travel Itinerary Example

road trip itinerary

Free Schedule Itinerary Design

free itinerary

Free Simple Travel Itinerary Template

simple itinerary

Free Blank Itinerary Template

blank itinerary template

How to Spice Up Your Presentations With a Customized Itinerary Template

  • Identify whether you will create a business travel itinerary or a free independent traveler’s itinerary. Knowing the nature of the entity who will use the itinerary can help the document be more appealing.
  • Assure that you will put all the activities that the entity can do in the location which is known and popular to many.
  • Look for the best deals in accommodations and other activities and place it in the itinerary basic template.
  • You can also place photos and other descriptions that can help the document be as striking as possible.
  • Be direct and specific with all the items that you will place in the discussion, especially in terms of scheduling, itinerary inclusions, and payment amounts and terms. You can also see more on Wedding Itinerary in Word .

Free Wedding Ceremony Itinerary Template

party itinerary

Free Business Trip Itinerary Template

business itinerary

Free Trip / Tour Itinerary Template

tour itinerary

Free Club Travel Itinerary Template

itinerary email

Free Professional Itinerary Template

professional itinerary

How to Plan a Successful Travel Itinerary

  • The expected travel time from and going back to the initial location of the group.
  • Lodging fees and the kind of accommodation that the group will be subjected into
  • Activity and entrance fees
  • Budget for food and other activities
  • The items that the group should be ready with for the trip
  • The allotted time per activity
  • Identify the number of people that will travel. It is very important for the itinerary to be applicable to the number of people who will use it especially in terms of the activities that the group will do within the premises of the location where they will go. You can also see more on Travel Itinerary in Google Docs .
  • Speaking of activities, look for the activities in the destination that is applicable with the preference of the majority of the group. There are different reasons why groups travel. Hence, the itinerary must be able to contain activities that the entire group will enjoy. You can also see more on Travel Itinerary in PDF .

More in Itinerary Templates

Daily itinerary template, france itinerary template, day itinerary template, family vacation itinerary template, wedding reception itinerary template, spain itinerary template, wedding weekend itinerary template, weekend itinerary template, girls trip itinerary template, daily travel itinerary template.

  • 52+ Wedding Itinerary Templates – DOC, PDF, PSD
  • 42+ Itinerary Templates Free Microsoft Word Documents Download
  • 11+ Church Itinerary Templates in PDF | DOC
  • 10+ Family Itinerary Templates
  • 8 +Training Itinerary Templates in PDF
  • 15+ Printable Itinerary Templates in Google Docs | Word | Pages | PDF | XLS
  • 23+ Travel Planner Templates
  • 10+ Travel Itinerary Checklist Templates
  • 9+ Meeting Itinerary Templates in Google Docs | Word |Pages | XLS | Numbers | PDF
  • 10+ Travel Itinerary Templates
  • FREE 8+ Road Trip Itinerary Templates in Google Docs | MS Word | Pages | PDF
  • 8+ Trip Planner Templates
  • 15+ Event Itinerary Templates in Google Docs | Word | Pages | PDF
  • 8+ Vacation Planner Templates
  • 8+ Trip Itinerary Templates

Free Excel Travel Expense Templates

Download free Excel Travel Expense templates that are compatible with Microsoft Excel. Customize the forms and templates according to your needs.

Blank Per Diem Expense Report Template in Excel (Plain)

Blank Per Diem Expense Report Template in Excel (Plain)

Get this free Blank Per Diem Expense Report Template available in Excel to help track your employees’ business travel expenses on a daily basis.

Blank Per Diem Expense Report Template in Excel (Green)

Blank Per Diem Expense Report Template in Excel (Green)

Per Diem Expense Report Template in Excel (Blue)

Per Diem Expense Report Template in Excel (Blue)

Get this free Per Diem Expense Report Template available in Excel to help track your employees’ business travel expenses on a daily basis.

Simple Per Diem Expense Report in Excel

Simple Per Diem Expense Report in Excel

Per Diem Expense Report Template in Excel (Striped)

Per Diem Expense Report Template in Excel (Striped)

Employee Travel Expense Report Template in Excel

Employee Travel Expense Report Template in Excel

Use this Travel Expense Report in Excel to get reimbursements from all expenses spent during your trip. Receipts should be attached along with this form.

Editable Per Diem Expense Report in Excel

Editable Per Diem Expense Report in Excel

Printable Per Diem Expense Report in Excel

Printable Per Diem Expense Report in Excel

Blank Per Diem Expense Report Template in Excel (Simple)

Blank Per Diem Expense Report Template in Excel (Simple)

Blank Per Diem Expense Report Template in Excel (Printable)

Blank Per Diem Expense Report Template in Excel (Printable)

Per Diem Expense Report Template in Excel (Printable)

Per Diem Expense Report Template in Excel (Printable)

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  4. Travel Planner Template » ExcelTemplate.net

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  6. EXCEL of Travel Itinerary.xlsx

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  3. Excel Monthly Budget Template

COMMENTS

  1. FREE! Trip Planner Template in Excel Format

    The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We've built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet. 1. Summary Once you've confirmed your travel plans, add them here.

  2. 10 Free Travel Itinerary Templates in Google Docs, Word, & Excel

    10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word Leila Cruz Content Partnership Specialist February 6, 2024 10min read Table of Contents What is an Itinerary Template? What Makes a Good Travel Itinerary Template? 10 Travel Itinerary Templates 1. ClickUp Business Travel Itinerary Template 2.

  3. Travel Itinerary Template

    Updated 8/30/2021 Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go.

  4. Free itinerary templates

    Create from scratch Show all Keep your travels on schedule with these templates for itineraries Know exactly where you're going from point A, point Z and everywhere in between with these simple and customizable itinerary templates.

  5. 34 Free Travel Itinerary Templates (Word, Excel & PDF)

    34 Free Travel Itinerary Templates (Word, Excel & PDF) Free travel itinerary templates: Your itinerary refers to your journey's more detailed plan. Usually, highlights some places to be visited and the travel plan.

  6. How to Create the Ultimate Travel Spreadsheet (and Why You Need One)

    Personalization. It's easy to format your itinerary for each individual journey (and to make each one visually appealing). I'm a sucker for color coding. Adaptability. As plans change, you can edit...

  7. Travel-related design templates

    Create from scratch Show all Showcase your travel adventures with customizeable travel-related templates Show off your love of travel and your very own globetrotting adventures with travel-related design templates. These easily customizable templates are ideal for conveying trip itineraries, travel advice, or showcasing new destinations.

  8. Free Itinerary Templates

    Excel | Smartsheet Simple Business Trip Itinerary This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of.

  9. My excel travel itinerary template

    With 9 years of travel itinerary creations experience, I am sharing with you my secret free excel travel itinerary template, my methodology & how to use it.

  10. Plan a trip or a vacation

    Roll call! Planning a trip with others is a group effort. From brainstorming together to narrowing down availability, wrangling people to make a decision can feel like herding cats. Instead of dealing with long email chains or disorganized text message threads, rely on the apps, products and travel templates from Microsoft to help.

  11. Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template

    Free Trip Planning Spreadsheet for Excel: Perfect Trip Planner Template By Dymphe / January 10, 2023 Having a trip planning spreadsheet is very convenient if you're planning a trip. I made the perfect trip planner template that you can use for planning your travels! Planning a trip in advance is always a good idea. But how do you plan everything?

  12. Travel Budget Worksheet

    This travel budget template makes it easy to enter your travel expenses for your next trip. The top section allows you to set a total budget, and as you enter your travel costs you can quickly see where the money is going, how much extra you'll have, or how much you'll need to add to your budget.

  13. How I use Excel to organize all my travel plans (research, itinerary

    1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List

  14. How to Create a Trip Planning Spreadsheet [5 Free Templates]

    Step 1: Make Multiple Tabs on Your Spreadsheet Step 2: Add Column Headers Step 3: Personalize Your Travel Planning Spreadsheet When to Use a Trip Planner Template Free Google Sheets Trip Planner Templates 1. Daily Itinerary Planner Spreadsheet 2. Travel Budget Template 3. Travel Checklist Template 4. Destination Planner Spreadsheet 5.

  15. Create Itineraries from free excel template

    Download Itineraries Template In Excel. Easily create a concise summary of your travel itineraries using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go. It includes a place to add hyperlinks ...

  16. Use Excel to Manage Your Travel Budget

    Make use of Excel templates. Here is how you can use Excel templates to manage your your trips like a pro. ⭐ Organize a meal plan. To keep track of your nutrition on the trip, you can create a table or download a ready-made one. Click the File - New tab and choose from one of Meal Planner templates.

  17. FREE Itinerary Template

    Travel Itinerary Template. The vacation itinerary template is available in many different versions both in color and black and white. All the itineraries are available to download as an image, Word document, Excel spreadsheet, or a typeable PDF file. Word. Typeable PDF.

  18. Vacation Itinerary & Packing List Template in Excel

    Vacation Itinerary Template in Excel Here is how the vacation itinerary template looks: All you need to do is fill the details in this template, and take a printout or save the Excel or PDF in your smartphone. Now you don't need to go through all the papers or emails when someone asks you - what's next.

  19. Create an Amazing Travel Itinerary!!!

    Create an Amazing Travel Itinerary!!! | Microsoft Excel Tutorial + FREE TEMPLATE Go See The Place 333 subscribers Subscribe Subscribed 66K views 5 years ago In this video, we'll be showing...

  20. 40+ Travel Log Templates (100% Free)

    A travel log template is a blank, editable sheet that helps users create a friendly business travel log or personal travel journal according to their needs. Travel log templates save time and provide consistency for both employees and individuals who want to keep track of their travel and expenses.

  21. 32 Free Excel Spreadsheet Templates

    Excel Travel Templates Travel Itinerary Template. Plan, organize, and track critical travel information related to identification, accommodations, transportation, and more, with this complete itinerary template. Never get stuck without crucial travel information to ensure your personal or business trips go seamlessly.

  22. 23+ Itinerary Templates in Excel

    35+ Travel Itinerary Templates - DOC, PDF, Apple Pages, Google Docs. 4+ Sample Road Trip Itinerary Templates - DOC, PDF. 4+ Sample Daily Itinerary Templates to Organize your Daily Schedule. 9+ Business Itinerary Template - DOC, PDF, Excel. 4+ Sample Wedding Weekend Itinerary Templates - DOC, PDF.

  23. Free Excel Travel Expense Templates

    Download free Excel Travel Expense templates that are compatible with Microsoft Excel. Customize the forms and templates according to your needs. Word Travel Expense Templates PDF Travel Expense Templates Blank Per Diem Expense Report Template in Excel (Plain)

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    #3 - Expenses Details. The user of personal or business travel budget template can use this section to input expense details covering all expenses the user will expect to incur during the travel. The expenses are broken into the number of units per expense and the cost per unit The Cost Per Unit Cost per unit is defined as the amount of money spent by a corporation over a period of time to ...