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Thank you for using the Veteran Portal to submit your travel claim to the Beneficiary Travel Self Service System (BTSSS).

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Eft information.

Claims approved for payment within this system are designed to use electronic funds transfer (EFT) to your checking/savings account or VA debit card. If your EFT information is not on file with Veterans Health Administration (VHA) Financial Management System (FMS) your approved payment may be delayed until the information is provided to process your claim or adjustments are made to allow for temporary payment by check. If you currently receive other benefit payments by EFT from the Veterans Benefits Administration (VBA) your EFT information is not on file with our system unless you have provided it previously to your local VA Medical Center. You can confirm if your EFT information is on file by reviewing your Veteran profile screen. If it is missing please contact your local BT office to update it. They will provide you with the necessary signature forms to have it added.

Facility for Payment

When entering claims, please identify the facility responsible for payment as the facility that provided your care or approved your care for care in the community. For example, if you submit a claim for care or services approved at a non-VA facility, you identify the care VA facility that authorized it as facility responsible for payment. In most situations this will be your preferred or home facility. If you receive care at a VA Community Based Outpatient Clinic (CBOC) this location will be available for selection as an associated facility of its larger parent VA Medical Center. You will see it when you select the location of your appointment.  

The Paperwork Reduction Act of 1995 requires VA to notify you that this information collection is in accordance with the clearance requirements of Section 3507 of this Act. We anticipate the time  expended by Individuals who must complete this form will average 10 minutes. This includes the time it will take to read instructions, gather the necessary facts and fill out the form. No person will be penalized for failing to furnish this information if it does not display a currently valid OMB control number. This information is collected under 38 CFR 70 and is intended to fulfill the need for Veterans and beneficiaries to claim Beneficiary Travel benefits and for VA to determine the individual’s eligibility for the benefit.

Privacy Act Information: VA is asking you to provide the information on this form under 38 U.S.C. Sections 111 to determine your eligibility for Beneficiary Travel benefits and will be used for that purpose. Information you supply may be verified through a computer-matching program. VA may disclose the information that you put on the form as permitted by law; possible disclosures include those described in the “routine use” identified in the VA systems of records 24VA19 Patient Medical Record-VA, published in the Federal Register in accordance with the Privacy Act of 1974. Providing the requested information is voluntary, but if any or all of the requested information is not provided, it may delay or result in denial of your request for benefits. Failure to furnish the information will not have any effect on any other benefits to which you may be entitled. If you provide VA your Social Security Number, VA will use it to administer your VA benefits. VA may also use this information to identify Veterans and persons claiming or receiving VA benefits and their records, and for other purposes authorized or required by law.

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2023 Guide to VA Travel Reimbursement: What it Entails and How to Apply

Claire Szewczyk Updated: April 27, 2023

Guide to VA Travel Reimbursement

Perhaps you require traveling to your compensation and pension (C&P) exam. You may be on your way to pick up a service animal or planning to attend rehabilitative care. Maybe you have recently been assigned a VA disability rating of 30% or more.

Did you know there may be VA travel pay reimbursement available for you? And it’s obtainable for a variety of different circumstances.

What is VA Travel Reimbursement?

The Department of Veterans Affairs (VA) is authorized to provide eligible Veterans and other beneficiaries related to those Veterans coverage for:

  • Mileage reimbursement
  • Common Carrier costs (i.e., plane, train, bus, etc.)
  • Medically-necessary transportation (i.e., ambulance) 
  • Transportation to and from the VA or a non-VA health facility for examinations, treatment, and care

Am I Eligible? 

A Veteran is qualified for VA benefits regarding travel expenses if they meet one of the following criteria:

  • They have a single or combined service-connected (SC) disability of 30% or more
  • Travel is connected with care involving said SC disability
  • Receiving VA pension (and they do not exceed the maximum VA pension rate)
  • Travel is for a Compensation and Pension (C&P) exam by a VA health care provider or
  • Travel is to obtain a service animal
  • Travel is related to rehabilitative care
  • Cannot afford travel as defined by VA guidelines 

Non-Veterans  are qualified for travel benefits if they meet one of the following criteria:

  • Allied Beneficiary if the country reimburses for travel costs
  • Attendants, when they are deemed necessary due to Veterans’ mental/physical condition
  • Beneficiaries of other Federal Agencies, if they reimburse for travel costs
  • Donors or Support Persons
  • Caregivers who are a part of the National Caregiver Support Program

What is the Current Mileage Reimbursement Rate?

As of 2023, the VA will reimburse round-trip mileage at 41.5 cents  per mile if the travel is related to approved healthcare expenses. 

What is the VA Travel Reimbursement Monthly Deductible?

The VA requires a small deductible before reimbursing you for travel-related expenses.

The current (2022) deductible is $3 one-way or $6 round-trip, up to $18 per month . If you surpass the $18 deductible, the VA will pay the full cost of your travel for the remainder of the month.

How Do I Apply for a VA Travel Reimbursement Deductible Waiver?

You can apply for the waiver if you cannot afford the required deductible for the VA reimbursement. However, to apply, you must meet one of the following criteria:

  • By being low income (below the VA pension income)
  • By receiving Pension VA benefits
  • By receiving Housebound benefits
  • By receiving Aid and Attendance benefits

Note:  If you are currently a 100 percent service-connected disability Veteran who is also receiving Housebound or Aid and Attendance benefits, you  must  request a waiver of the deductible.

What Do I Do Before I File My First Claim?

Before filing your first claim, you will want to take a few steps to ensure the process goes smoothly.

  •  Set up a direct deposit. For the VA to deposit your reimbursement into your bank account, you must set up a direct deposit. 
  • Keep receipts for all transportation and approved meals, and track your mileage.
  • ​File your claim on time (within 30 days of the appointment or when you become eligible for reimbursement). See the next section to learn how to file a claim online.

How Do I File a Travel Reimbursement Claim Online?

Filing your VA travel reimbursement claim online may seem daunting, but it’s not as hard as it seems. There are a few steps outlined below. 

  • Set up a direct deposit

If you haven’t already from the previous section, you’ll need to set up a electronic funds transfer (EFT) to receive your reimbursement.

  • Sign in to the travel claim portal

There are several different accounts you can use to log in, including:

  • My HealtheVet

If you don’t have an account, you can use  Login.gov  or  ID.me  to create one and then sign in.

  • Go to your Beneficiary Travel Profile

Review your profile and update any information. If you are a caregiver, you will click “Proceed to My Veteran List” and “Select this Veteran.” 

  • Create a claim

You can do this one of two ways:

  • In the “My Appointments” area, in the “Associated Appointments” column, select “Create Claim.”
  • Add your expenses and receipts 
  • Make sure that all of your appointment information is accurate
  • Attach any receipts, proof of attendance for non-VA appointments
  • Submit the claim

Review the Beneficiary Travel Agreement Notice and mark that you agree. After you submit the claim, you’ll find it in review status. Your bank should receive your payment within 3-5 business days. Remember, you must submit your claim within 30 days of your appointment.

If you need further instructions, the VA has a great guide .

Additional FAQs Regarding Travel Reimbursements

I don’t want to file online. can i file a claim by mail, fax, email, or in person.

Yes! To do this, you must fill out a Veteran/Beneficiary Claim for Reimbursement of Travel Expenses, on the Department of Veterans Affairs website ( VA Form 10-3542 ) and submit it by mail, email, or fax or visit a VA Facility.

I am traveling with another Veteran or using a free transportation service. Am I still eligible for reimbursement?

You are eligible if you can meet at least one of the following criteria: 

  • You’re the owner of the vehicle used to travel to the appointment
  • You share a vehicle (i.e., a taxi) with other Veterans and pay for yourself
  • You pay another Veteran to take you to the appointment

You will need to provide documentation of your expenses. Eligible veterans will be covered for these fees.

What if I need Transport by ambulance, wheelchair van, or other specially equipped van?

These types of transport to a VA health facility or approved non-VA clinic are covered as a special mode transportation reimbursement. You must meet the eligibility requirements listed above, but you can be eligible for this benefit.

What happens after I file my Claim?

The VA will deposit your reimbursement through electronic funds transfer (EFT) to your bank, unless you have decided to make other payment arrangements.

If I have further questions, who can I contact?

Call your  VA health facility’s Beneficiary Travel contact . 

Call BTSSS toll-free call center at 855-574-7292 (TTY: 711)

You can also learn more about  Veteran Disability Benefits  through our website as well as VA federal government websites.

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travel pay reimbursement va

Travel Reimbursement

The VA provides eligible Veterans reimbursement for travel to and from VA, or VA authorized non-VA health examination, treatment, or care.

undefined Travel Reimbursement?

The Department of Veterans Affairs (VA) is authorized to provide eligible Veterans and other beneficiaries mileage reimbursement, common carrier (plane, train, bus, taxi, light rail etc.), or when medically indicated "special mode" (ambulance, wheelchair van) transport for travel to and from VA, or VA authorized non-VA health examination, treatment, or care.

Veterans qualify for travel benefits if:

  • In a receipt of a single or combined service-connected (SC) disability rating of 30 percent or more
  • Travel is in connection with care for a SC disability
  • In receipt of a VA pension
  • Previous calendar year does not exceed maximum VA pension rate
  • Projected income for travel year does not exceed maximum VA pension rate
  • Travel is for a compensation and pension exam
  • Travel is to obtain a service dog
  • Travel is related to rehabilitative care as defined in PL 114-223 for Spinal Cord Injury/Disorder, Vision impairment, or Double/Multiple Amputation.

Certain non-Veterans may receive travel at VA expense:

  • Allied Beneficiaries if country reimburses VA
  • Attendants: When clinically determined by a VA provider that, due to a travel eligible Veteran's mental or physical condition, an attendant is required when the Veteran is traveling to and from VA or VA authorized care.
  • Beneficiaries of Other Federal Agencies if Agency reimburses VA
  • Donors/Support person: If part of VA transplant care
  • Caregivers who are part of the National Caregiver Support Program

The current mileage reimbursement rate is 41.5 cents with a $3.00 deductible for each one-way trip or $6.00 for each round-trip. Upon reaching $18.00 in deductibles or six one-way (three round) trips, whichever occurs first, in a calendar month mileage reimbursement payments for the balance of that month will be free of deductible charges. A waiver of deductibles may be afforded to certain Veterans. To qualify for special mode transportation, a Veteran must meet one of the administrative eligibility criteria; a VA health care provider must determine that a special mode of transport is medically required and be traveling in relation to VA or VA-authorized non-VA care.

Beneficiaries may apply for travel orally or in writing generally at the facility where care was provided however, in some cases there may be an alternate process. For more information, go to the Beneficiary Travel office at the treating facility or see the Program Contact Information below.

If you have questions:

  • Visit the AskVA  website to search Frequently Asked Questions or ask a question online
  • Call 1-877-222-8387

To apply for VA benefits and services, view your benefit status, and many more services go to www.va.gov and either logon with your eBenefits sign on or use www.Logon.gov to enroll. VA.gov is a one-stop source for information on Department of Defense and Department of Veterans Affairs benefits and services. Veterans, service members and their family members can conduct self-service transactions such as checking compensation and pension claim status information, enrolling in GI Bill, and obtaining copies of civil service preference letters, military records (DD214), and other personal information. For further information visit the VA.gov website.

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New Online VA Travel Reimbursement Program Is Failing Veterans, Inspector General Finds

West Haven Veterans Affairs Medical Center, New Haven, Connecticut.

A new system designed to ensure that the Department of Veterans Affairs reimburses veterans for appointment-related travel quickly and properly is not living up to expectations, frustrating veterans and causing headaches for travel staff.

The Veterans Health Administration rolled out its Beneficiary Travel Self Service System, a web-based travel reimbursement program, in November 2020 to replace a long-standing system accessible through stand-alone kiosks at VA medical facilities or by submitting paper claims.

Goals for the new program, known as BTSSS, were to make it easier for veterans to file travel claims and decrease the amount the VA improperly paid out for claims. Incorrect payments increased from $70 million in fiscal 2013 to $123 million in fiscal 2021.

Read Next: Biggest Troop Pay Raise in 2 Decades on Track in House Defense Bill

The Veterans Health Administration spent more than $1.3 billion on patient travel in fiscal 2021, an increase from roughly $1 billion in fiscal 2019 and $890 million in fiscal 2020.

VA kiosk

Shortly after the system was introduced and the VA began removing travel kiosks from hospitals and clinics, veterans began notifying Military.com of their concerns with the new system, which is primarily accessed via smartphone or computer.

"The easy-to-use, fast kiosks were implemented systemwide, then, after a few short years, were jerked out with [very] few days warning to veterans," wrote a former service member who did not want to be identified. "Doesn't sound like a big deal for every veteran to cope with? It is!!"

The VA reimburses veterans and, in some cases, their caregivers for travel expenses to and from many medical appointments, including mileage, tolls and parking. It even covers airfare in certain cases.

The VA Office of Inspector General began receiving complaints that BTSSS actually slowed down processing and decreased production, prompting the office to investigate whether the new system met expectations.

The system, developed by Liberty IT Solutions, now part of Booz Allen Hamilton, was designed to solve claims automatically, without human involvement, at least 90% of the time and was to be used by veterans without them requiring assistance at least 80% of the time.

But a VA OIG review published last month found that just 17% of claims filed from February 2021 through July 2022 were automatically adjudicated, "well short of ... the goal of 90 percent." It also calculated that veterans used the web-based portal for only about 49% of total claims.

The OIG found that travel staff implemented work-arounds to deal with the new program and frequently relied on the old system to fill claims.

It also determined that the VA failed to effectively communicate with veterans and veterans service organizations before changing over to the new system and, instead, solicited feedback only from veterans who worked at the VA program office responsible for implementation, not patients or VSOs.

"Further, the program office did not provide training to veterans on how to enter claims in BTSSS until almost five months after system launch. Consequently, during system rollout, the review team found that some veterans experienced difficulties creating user accounts and lacked needed training on how to use the new system to enter travel claims," according to the report, "Goals Not Met for Implementation of the Beneficiary Travel Self-Service System. "

VA officials say they have implemented a new patient check-in process designed to simplify the steps taken before a veteran is seen for an appointment, and that is why the kiosks were removed.

A decision has been made, however, to integrate BTSSS with the new patient check-in process, "expected for completion later this summer," according to John Saulmon, chief of staff for member services at the VHA.

The VA also is developing a program that will allow it to more efficiently handle paper claims in the system. Travel claims will then be submittable online, via email, by fax or in person during patient check-in.

The VA estimates that 90% of veterans have access to a smartphone or other mobile device, and it encourages them to use the system. VA medical centers were urged to conduct outreach when the program was first introduced, and how-to videos are available online, according to Saulmon .

In the VA's response to the report, officials said they concurred with the OIGs recommendations to improve the system and would work harder to effectively communicate with patients on how to access the system through their computer or smartphone.

"We will utilize the customer feedback [of the baseline BTSSS veteran survey] to perform targeted user testing by veterans to develop and prioritize future changes to [the system]," VA officials wrote in their response.

Sen. Jon Tester, the Montana Democrat who chairs the Senate Veterans Affairs Committee, has pressed the VA to address issues with the system and make it more user-friendly.

Last week, Tester called it unacceptable that veterans weren't consulted before the BTSSS was introduced, and he implored the department to make immediate changes.

"The bottom line is that VA needs to fix this system without further delay, and I look forward to seeing renewed efforts to repair the trust lost from veterans in this process," Tester said in a press release.

-- Adrian Bonenberger contributed to this report.

– Patricia Kime can be reached at [email protected] . Follow her on Twitter @patriciakime

Related: VA Lost More than $3.5 Billion in Misplaced Spending in Fiscal 2022

Patricia Kime

Patricia Kime

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Taxes and fees may apply to the final price

Your agency’s authorized travel management system will show the final price, excluding baggage fees. Commercial baggage fees can be found on the Airline information page.

Domestic fares include all existing Federal, State, and local taxes, as well as airport maintenance fees and other administrative fees. Domestic fares do not include fees such as passenger facility charges, segment fees, and passenger security service fees.

International

International fares do not include taxes and fees, but include fuel surcharge fees.

Note for international fares: City codes, such as Washington (WAS), are used for international routes.

Federal travelers should use their authorized travel management system when booking airfare.

  • E-Gov Travel Service for civilian agencies.
  • Defense Travel System for the Department of Defense.

If these services are not fully implemented, travelers should use these links:

  • Travel Management Center for civilian agencies.
  • Defense Travel Management Office for the Department of Defense.

Contract Awards CSV

Download the FY24 City Pair Contract Awards [CSV - 1 MB] to have them available offline. The file updates after 11:59 pm Eastern Time on standard business days. Previous fiscal year contract awards can be found on the Fiscal documents and information page . To read more about the contract award highlights, please see our Award highlights .

Instructions for the FY24 CSV file

All fares are listed one-way and are valid in either direction. In the CSV file, Origin and Destination are in alphabetical order regardless of travel direction. The Origin is the airport code (domestic travel) or city code (international travel) that comes first alphabetically and the Destination is the airport or city code that comes second alphabetically.

For example, you are traveling from Washington, DC to London, England. You know the city codes are WAS and LON respectively. The city code LON comes first alphabetically and WAS comes second alphabetically. To find the contract fares, you filter:

City Pair Program benefits and info

CPP offers government travelers extra features and flexibility when planning official travel, in addition to maintaining deep program discounts. These include:

  • Fully refundable tickets.
  • No advance purchase required.
  • No change fees or cancelation penalties.
  • Stable prices which enables accurate travel budgeting.
  • No blackout dates.
  • Fares priced on one-way routes, permitting agencies to plan multiple destinations.

GSA Best-in-class logo

CPP is a mandatory use, government-wide program, designated as a Best-In-Class procurement by OMB. The program delivers best value airfares, and ensures federal agencies effectively and efficiently meet their mission.

CPP saves the federal government time and money by maintaining one government-wide air program. At the acquisition level CPP delivers data analysis, compliance, and uses strategic sourcing to optimize its service.

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

  • Utility Menu

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International Payee Tax Compliance

Tax Withholding and Reporting for Foreign Individuals and Entities

  • Business Expense Reimbursement - Foreign Individual (BER Supplier)

Process Overview 

  • Foreign Individuals who do not have a prior payment relationship with Harvard and are only being reimbursed for legitimate business expenses (e.g., travel expenses) may be set up through the Buy-to-Pay Supplier Portal using vendor type “Business Expense Reimbursement – Foreign Individual (BER)”. 
  • As always, prior to any formal agreements being offered, departments must confirm any foreign individual is legally allowed to be paid by Harvard. See Most Commonly Seen Visa Types of Foreign National Guest Speakers for guidance. 
  • Use of this vendor type does not require the individual to complete Sprintax Calculus; however, the paying department must instead obtain from the individual a copy of the required documentation as listed in the chart below. Additionally, B-2 visa holders or individuals on a Visa Waiver for Tourism must also submit a signed certification form. Signed certification forms and required copies of immigration documents must be submitted with each Non-Employee Reimbursement (NR) Payment Request. Payments cannot be processed without this information. Do not send documents to Vendor Set-up for this process.  
  • An active foreign vendor showing under the “BER- Foreign Individual” vendor type can be paid multiple business expense reimbursements during the 90-day active period. 
  • Once inactive, a “BER- Foreign Individual” vendor can be reactivated only for additional business expense reimbursements without a Sprintax Calculus submission. Administrators must collect required documentation, as indicated below, to submit with each Non-Employee Reimbursement Payment Request (and a certification form in some cases) in order to remain compliant with federal regulations 

Instructions 

Determine whether a payment is actually a business expense reimbursement. Please refer to the following Harvard Financial Administration Policies:  

  • Fellowship Payments and Reimbursements for Students and Non-employee Postdocs/Fellows
  • Business Expense Reimbursements
  • Travel Expenses  

If the payment is a business expense reimbursement, and the individual has a visa type allowed to receive payments from Harvard (see Table 1 ), then use the following process to issue the payment: 

  • You must follow the normal process for requesting Non-Employee Reimbursement payments on the vendor record already established in the Buy-to-Pay Supplier Portal. 
  • If the vendor record is inactive or you need to add a new site to an existing vendor, Sprintax Calculus will still be required. Please proceed with the usual steps for adding a new site to, or reactivating, a 1042-S vendor record. 
  • Select the vendor type of “Business Expense Reimbursement – Foreign Individual,” complete the remaining fields, and submit the request. 
  • Include details in the “Notes to CRT” field confirming the nature of the payment you intend to process, such as “for business expense reimbursement.”  
  • Selecting this vendor type will not result in a Sprintax Calculus email being sent to the recipient. 
  • The vendor will be approved by Vendor Set-up for payment. Once approved, vendor type will show and remain as “BER- Foreign Individual.” 
  • The vendor record will be active for 90 days after approval. 
  • Check the box to certify that the payment is a Non-Employee Reimbursement, for valid University business expenses. 
  • Since the supplier will only be active for 90 days, once the vendor is approved, please be prepared to process all reimbursements as soon as possible. 
  • Submit the required immigration documentation, certification forms (if necessary), and permission letters with the Non-Employee Reimbursement Payment Request, as indicated in the chart below. Reimbursements cannot be processed without this required information included. Do not send documents to Supplier Onboarding for this process. 
  • Income payments (fellowship, royalty, honorarium, prize, etc.) cannot be made to “BER- Foreign Individual” suppliers. Income payments submitted as Non-Employee Reimbursement Payment Requests, will be cancelled. Departments must correctly resubmit as a Payment Request after Supplier Onboarding has received a completed Sprintax Calculus submission. 
  • Indicate in “Notes to CRT,” the type of payment to be processed (“business expense reimbursement”, “honorarium”, “fellowship”, “prize”, “royalty”, etc.).  If making an income payment, include an email address in the reactivation request so the payee can access Sprintax Calculus. 
  • Supplier Onboarding can further assist with supplier updates.

Note 1: If the most recent I-94 is required, as indicated above, this may be accessed and downloaded by the individual from the U.S. Customs and Border Protection website.

The information contained within this website is provided for informational purposes only and is not intended to provide, and should not be relied on for, tax, legal or accounting advice.  All information in this site is provided "as is", with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance and fitness for a particular purpose.

  • Foreign Entities and W-8 Forms
  • U.S. or Foreign-Source Income
  • Salary/Wages
  • Social Security and Medicare Tax (FICA)
  • Working in States Outside of Massachusetts
  • Stipend, Scholarship, Fellowship, or Grant
  • Tax Treaties and Deadlines
  • Honorarium, Royalty, Prize, or Other Payment
  • Gross Up for Nonemployee Income

IMAGES

  1. How to Submit a VA Travel Reimbursement Claim Online (7-Step Process)

    travel pay reimbursement va

  2. Va travel reimbursement form: Fill out & sign online

    travel pay reimbursement va

  3. Pt. 2

    travel pay reimbursement va

  4. How to Submit a VA Travel Reimbursement Claim Online (7-Step Process)

    travel pay reimbursement va

  5. Va Travel Pay Direct Deposit Form 2020-2023

    travel pay reimbursement va

  6. New Online Portal For Travel Reimbursement Claims

    travel pay reimbursement va

COMMENTS

  1. VA Travel Pay Reimbursement

    General health care travel reimbursement covers these expenses for eligible Veterans and caregivers: Regular transportation, such as by car, plane, train, bus, taxi, or light rail. Approved meals and lodging expenses. You can file a claim online through the Beneficiary Travel Self Service System (BTSSS).

  2. Home · BTSSS

    If you provide VA your Social Security Number, VA will use it to administer your VA benefits. VA may also use this information to identify Veterans and persons claiming or receiving VA benefits and their records, and for other purposes authorized or required by law. Respondent burden: 10 minutes. OMB Control : 2900-0798.

  3. Beneficiary Travel Self Service System (BTSSS)

    No. But it is strongly encouraged. Eligible Veterans and caregivers can also file VA Form 10-3542 to request travel reimbursement. BTSSS is strongly encouraged because: Combining electronic filing with direct deposit is the fastest way to be reimbursed. BTSSS provides an easy way to check the status of a travel claim.

  4. Reimbursed VA travel expenses and mileage rate

    Mileage reimbursement rate. We currently pay 41.5 cents ($0.415) per mile for approved, health-related travel. We use Bing Maps to calculate your mileage, based on the fastest and shortest route from your home to the closest VA or authorized non-VA health facility that can provide the care you need. This distance is often called "door to door ...

  5. How to file a VA travel reimbursement claim online

    Create a claim. You can do this in either of these 2 ways: Go to the "My Appointments" area. In the "Associated Appointments" column, select Create Claim for the appointment you're claiming travel pay for. Or go to the "My Claims" area. Select Create. Then select Create a Claim for the appointment you're claiming travel pay for.

  6. VA travel pay reimbursement

    General health care travel reimbursement covers these expenses for eligible Veterans and caregivers: You can file a claim online through the Beneficiary Travel Self Service System (BTSSS). VA travel pay reimbursement pays eligible Veterans and caregivers back for mileage and other travel expenses to and from approved health care appointments.

  7. Travel Pay: How to Apply?

    The Beneficiary Travel program helps eligible Veterans receive mileage reimbursement. Many things can make you eligible for travel pay. You can find the requirements here. How can I get help with my claim? Call your VA health facility's Beneficiary Travel contact: Find the travel contact for your facility or call our BTSSS toll-free call ...

  8. New Online Portal for Travel Reimbursement Claims

    VA's Beneficiary Travel Program launches a new 24/7 online portal to submit travel reimbursement claims. Monday, November 2, 2020. Veterans, caregivers, and beneficiaries who are eligible for reimbursement of mileage and other travel expenses can now enter claims in the new Beneficiary Travel Self-Service System (BTSSS).

  9. Travel Pay: How to Apply

    Here are step-by-step directions on how to apply for your travel pay reimbursements: Visit the AccessVA website. Then, select 'I am a Veteran.'. Select the 'Veteran Travel Claim Entry' button. Select the green 'Access VA' button. Then, select the 'Sign in with Login.gov' button or another sign-in option. A pop-up box will appear.

  10. VA Travel Reimbursement: A Veterans Guide for Benefits

    The VA requires a small deductible before reimbursing you for travel-related expenses. The current (2022) deductible is $3 one-way or $6 round-trip, up to $18 per month. If you surpass the $18 deductible, the VA will pay the full cost of your travel for the remainder of the month.

  11. How to set up direct deposit for VA travel pay reimbursement

    Keep reading to find out how to set up direct deposit so we can deposit your reimbursement directly into your bank account. Go to the AccessVA travel claim portal. Get VA Form 10091. Set up direct deposit with VA. If you don't have direct deposit set up yet, you'll need to complete a VA-FSC Vendor File Request Form (VA Form 10091).

  12. Travel pay claims made easy

    Travel pay claims made easy - VA News. Eligible Veterans and caregivers can now file reimbursement claims for travel related to medical appointments from a PC, tablet or smart phone. Check out VA's Beneficiary Travel Self-Service System.

  13. Travel Reimbursement

    The VA provides eligible Veterans reimbursement for travel to and from VA, or VA authorized non-VA health examination, treatment, or care. 1-877-222-8387. Apply for Veteran Travel Reimbursement. U.S. Department of Veterans Affairs. Expand Quick Info Section. Benefit Categories >

  14. VA travel pay reimbursement rule change

    VA travel pay reimbursement rule change Veterans Health Administration sent this bulletin at 05/31/2023 06:07 PM EDT. View as a webpage / Share. ... Department of Veterans Affairs established 1-800-MyVA411 (1-800-698-2411) to help Veterans, their family members, caregivers, ...

  15. New Online Portal for Travel Reimbursement Claims

    Veterans and caregivers may be eligible for travel pay. A list of eligibility requirements can be found on the VA Travel Pay Reimbursement webpage. How do I submit a travel reimbursement claim? VA is phasing in a new web-based portal to submit and process beneficiary travel claims beginning July 2020 and continuing through November 2020.

  16. Veterans Can Be Reimbursed for Travel to Medical Appointments

    That means if you travel a round trip of 20 miles to reach your VA appointments, you would be reimbursed $2.30 ($8.30 for a 20-mile round trip, minus the $6 deductible). However, these deductibles ...

  17. VA Increases Travel Reimbursement for Eligible Veterans

    VA Increases Travel Reimbursement for Eligible Veterans - VA News. WASHINGTON - Over a million eligible veterans will see their mileage reimbursement more than double starting tomorrow, for travel to Department of Veterans Affairs (VA) medical facilities.

  18. Travel Pay, PACT Act, & Breaking Bread

    Veterans eligible for VA travel pay reimbursement may use the Beneficiary Travel Self-Service System (BTSSS) designed to help Veterans submit claims for mileage reimbursement and other travel related expenses. BTSSS offers fast payment and direct deposit, 24/7 access to submit or track travel claims, and more all online.

  19. Beneficiary Travel Self Service System (BTSSS)

    VA travel pay reimbursement through the Beneficiary Travel program pays eligible Veterans back for mileage and other authorized travel expenses to and from approved health care appointments. What is BTSSS? The Beneficiary Travel Self-Service System is the new, faster way for eligible Veterans to receive reimbursement for their travel expenses.

  20. VA Travel Pay Reimbursement

    VA Travel Pay Reimbursement pays eligible Veterans for mileage and other travel expenses. Learn how to start your travel claims with the Beneficiary Travel S...

  21. Secretary Peake Announces Travel Reimbursement Increases for Eligible

    Secretary Peake Announces Travel Reimbursement Increases for Eligible Veterans - VA News. The U.S. Department of Veterans Affairs announced today that eligible veterans will see an increase in the mileage reimbursement they receive for travel to VA facilities for medical care.

  22. New Online VA Travel Reimbursement Program Is Failing Veterans

    An online travel reimbursement system implemented by the Veterans Health Administration in 2020 has caused headaches for veterans used to filing claims through kiosks at VA medical facilities.

  23. Privately owned vehicle (POV) mileage reimbursement rates

    GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024. Modes of transportation Effective/applicability date Rate per mile; Airplane* January 1, 2024: ... For all travel policy questions, email [email protected]. Questions Have travel policy questions?

  24. PDF Per Diem, Travel, and Transportation Allowance Committee

    PER DIEM, TRAVEL, AND TRANSPORTATION ALLOWANCE COMMITTEE 4800 MARK CENTER DRIVE, SUITE 05E22 ALEXANDRIA, VA 22350-9000 March 19, 2024 MEMORANDUM FOR: MILITARY ADVISORY PANEL CIVILIAN ADVISORY PANEL SUBJECT: UTD/CTD for MAP/CAP 14-24(E), "Privately owned vehicle (POV) constructive cost analysis update" 1.

  25. City Pair Program (CPP)

    Per diem rates look-up Allowances for lodging, meal and incidental costs while on official government travel. Mileage reimbursement rates Reimbursement rates for the use of your own vehicle while on official government travel. Technology ... The Origin is the airport code (domestic travel) or city code (international travel) that comes first ...

  26. Business Expense Reimbursement

    Process Overview Foreign Individuals who do not have a prior payment relationship with Harvard and are only being reimbursed for legitimate business expenses (e.g., travel expenses) may be set up through the Buy-to-Pay Supplier Portal using vendor type "Business Expense Reimbursement - Foreign Individual (BER)".