travel agent wants copy of passport

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Host wants photocopy of passport. Unusual or the norm?

I am renting a flat in Sevilla through VRBO. I've already made my 30% deposit through Paypal, and per my host's request, will be making full payment for my stay in cash once I arrive. My host has asked me to provide them a photocopy of my passport "per applicable law". I've travelled to Europe many times, and in most cases, hotels and B&Bs have only required that I provide them with my passport number. I find it unusual that someone would want a copy of my passport, and frankly, I feel uneasy about providing them with one. (If that makes me paranoid, then yes I am. It's not fun being a victim of identity theft.) Is there such a law requiring accommodation providers to obtain a copy of their guests' passports? Thanks in advance for your help.

Decades ago, you would hand over your passport for the night as it is the law to provide information on your stay to the local police department. But, with today's computers, most of this information is keyed in while you are checking in. Or, in some cases, the hotel may hold on to your passport for an hour or two. But, there is absolutely no need for your passport picture. You only need your passport picture to be in your passport and present it where required. That's the law. This person is out of line. I wouldn't do it.

Personally it wouldn't bother me at all, there is nothing useful in your passport remember, only your name and birthdate and place, no address or finicial information at all. It may just be that because he has to have the info for the records its easier for him to take the paper and write it down later ,, so that he doesn't have to sit there once you arrive and copy down the information on check in, or he have someone else doing the check ins so would prefer to not have them responsible for the information being written down ..who khows. /Have you simply asked him why he needs the copy, I mean , you are giving him the same information whethers its a copy or not.. its not like he could create another copy of your passport with a photocopy.And theres not that much black market on passports as people may think. Just ask him if you can provide the information , and then when you arrive you will just show him the actual passport so he can then confirm it. Many hotels do take photocopies btw,, when they are busy at the desk at check in they just take your pp, make a copy, and hand you back the orginal,, since people want it in hand right away,, and they don't have time to fill out forms right away.

Thanks for your replies. I did some more research into this, and I guess asking for a photocopy of a passport is more common than I thought (though I have never personally experienced it). I understand while it is common practice in mainland Europe, I do still do not see the sense in it. And although at this point I have no choice but to provide it - albeit reluctantly - I guess all I can do is take some precautions. To those of you reading this thread, you might be interested to know that your passport does tell a lot about you, and if it falls in the wrong hands, your identity can easily be stolen. Once an establishment makes a copy of your passport, even if they do not use the information fraudulently, you will never know how they will dispose of that copy. I guess the best thing to do - if one has to provide a copy of one's passport as a condition of one's stay - is to be proactive in protecting one's personal info by asking for the copy back at the end of one's stay. Read more on identity theft and your passport here: http://www.aboutidentitytheft.co.uk/passport-information.html http://www.rcmp-grc.gc.ca/scams-fraudes/id-theft-vol-eng.htm

In my experience this is a very common practice in European hotels. You hand over your passport, usually you get it back in an hour or two. It has to do with local laws requiring hotels to register their guests with the local gendarmes. At the least they want your passport number on the registration form. This is just one of those things that's different over there than it is here.

If the photo upsets you, provide the photocopy but simply write in ink over the photo , "copy". That is impossible to remove , so picture is useless for recopying.

Some countries - I'm not sure Spain is one of those - require private persons taking unrelated, or even related, people not from EU as guests to register them with the immigration/police/whatever. Many ignore these requirements (aimed at curbing illegal lodging of illegal alien), some might be more cautious about them.

Some incorrect information in this thread. It is pretty normal for them to make a photocopy of your passport - this just happened when I was in Vienna a couple days ago. It's happened at most hotels I've stayed at. It's fine.

As I have said in my original post, I have provided many establishments my passport number when asked, and I have even shown them my passport so they could confirm my information. I have been to many countries in Europe - Spain, Italy, Great Britain, Netherlands, Germany (to name only a few) - but not once have I ever been asked for a photocopy of my passport. My concern about providing a photocpy of my passport is the information it contains - date of birth, legal name, nationality, place of birth, signature, etc. All this information could be used as a starting point for identity theft. Again, I have no problems providing my passport number, but I have a problem with providing a photocopy of a legal document that has a lot of my personal information. The chances of a hotelier using my info to commit fraud is probably very slim; hence, my concern is not so much that I have to provide a copy of my passport to my host (although it still bothers me), it is also that I have no control over how they would dispose of that copy. Will they put it through a cross-cut shredder, or will they just put it in the bin for all dumpster divers to see? It is not that hard to be a victim of identity theft, and once you become one, it will haunt you for quite some time. Like I said, I may be paranoid, but I always think it is better to err on the side of caution, which is why I am curious to know what law specifically requires a hotelier or accommodation provider to photocopy my passport.

I believe when the hotel holds your passport for a couple of hours at checkin, they are making a photocopy of the identity page.

I must be doing something wrong. In twelve years, over a hundred nights in about forty places, I have never been asked for my passport (nor a photocopy). I think the only time I ever show it is when I arrive and when I leave.

We had to show it in the two hotels in Italy and once when rented skis in Austria but other than that, no other places. I thought it was fairly normal to have to show passport in hotels in Italy. We rented apartments in numerous countries and never had to show them passports or give a copy.

I have always had to show it in France, and this time ( our first visit) we had to show it in both hotels we stayed at.

Trish, I was asked to supply a copy of my Passport when booking a trip to the Greek Islands with a Greek Travel Agency. I was also a bit reluctant to provide that, but I checked with an expert on travel in Greece, and he said that it's fairly common there. I scanned the documents and sent them via E-mail. As it turned out, there were no problems and so far no one has stolen my identity (AFAIK). I vaguely recall that they returned the copies to me when they handed over all the ticket vouchers. Happy travels!

Identity theft is rather difficult to pull off without an SSN, which the passport does not contain (maybe in like, a microchip or something, I'm not up with the technology). This link outlines the laws: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:C:2008:018:0025:01:EN:HTML The gist seems to be, in many European countries, you're supposed to "register" your stay with local authorities or government of some kind. But because this is a hassle, hotels tend to do it "for you" at least by having your passport info on hand, the authorities can verify when you came to that area, how long you stayed, etc in case there is an issue. Pensions and places that are essentially near-private homes may not do this because they're operating in a more casual manner or are maybe not subject to the same local laws that larger hotels are. It varies slightly from country to country but I haven't shown my passport once when taking a train or a plane within Europe, but I always carry mine because I am invariably asked for it at a hotel. They will either just ask me to show it and write down the passport number as I check in, or they will take it and make a photocopy of it. I can only think of one or two times I haven't been asked for it. If it really bothers you, perhaps staying at more casual, less "official" lodging is the way to go, i.e. grandma's spare room.

I'm always about telling people do what they feel most comfortable doing, but that is different than dissemenating erroneous information. There is nothing in a passport alone that someone can use or sell or steal. Passports are only valuable to a thief if they have the document itself or lots of other personal information (which if they have that, they wouldn't need the basics in a passport). While it's not as common anymore with open borders, it was pretty standard in days past for hotels to record passport information of guests (required by law). Some areas still require it. Some hotels just take down all the info while you wait, some used to hold them overnight until they weren't busy, and some now just make a copy. Conductors on overnight trains used to hold passports all night and some still do.

"Read more on identity theft and your passport here: http://www.aboutidentitytheft.co.uk/passport-information.html " A careful read of this link will tell you that the risk of identify theft from a passport is related to someone actually stealing or obtainting the physical passport itself. Nowhere does it say to never give a photocoppy of the identity page so they can register you with local authorities. In fact, it suggests providing people with a copy instead of giving them the passport itself.

Sarah - Thanks for the link you provided. It certainly clarifies laws regarding registering with local authorities; yet, I see no mention of a requirement to obtain a photocopy of a guest's passport. I've stayed at many hotels and B&Bs in Europe, and not once has my passport been photocopied. I've only been asked for my passport number (which I've given), and this probably relates to the points outlined in the link you provided. This time, I am staying at someone's flat, a "less official" lodging, as you put it, and they are the only ones among 7 establishments I've booked that has required a photocopy of my passport.

Douglas, thanks for your reply. While I value your input, I have to tell you that I really take offence at your suggestion that I am disseminating erroneous information. I am not one to have a lackadaisical attitude about protecting my personal information. Based on my experiences, I can tell you that one could construct a picture of someone with just a name and date of birth as a starting point. Identity theft is big business run not by the 20-year old ne'er-do-well, but by organized crime. If you had carefully read the whole article in the link you quoted, you would have read this part: "All in all it {passport} contains a lot of information on that one page which can be used by any identity thief to build up – perhaps not a full picture – but certainly a working framework on which to find out more about you and also to instigate fraud using you as the person most likely to be blamed for said fraud." To my mind, it does not matter whether or not someone has the passport itself or just a copy, it is the information contained in it that is valuable. ....continued next post...

...continued from previous post....@Douglas Furthermore, re you point @ 6:51AM, perhaps you should read the article again. It was suggested that rather than sending the original passport – as proof of ID for a bank or building society – through the post, one should take it personally to them where a copy could be made. These institutions are likely mandated to have measures in place to securely store and dispose of their clients' info, as opposed to Mrs Smith who rents out her flat to tourists to earn some extra cash. I can see and understand the points you have made; at the same time, I think it is irresponsible to suggest that the info contained in one`s passport is not valuable to an identity thief. If that were the case, I wonder how many people would be willing to post their personal info on this forum to test that theory? Read up on the value of your personal info to ID thieves here: http://tinyurl.com/86bsrmw http://tinyurl.com/cytcud8

Thanks everyone for your input and contribution to this conversation/debate. You've certainly given me a lot to consider. I m sure everyone s input will also prove valuable to someone who may stumble upon this thread.

Well as I said at first, eveyone has to do what they feel most comfortable with. If the possibility of identity theft using passport info concerns you, you can make decisions based on that. And perhaps Canadian passports have more personal information than US passports. There is more personal information in my Illinois drivers license than there is on my US passport, but people hand those over, get them copied and give that information all the time.

When I traveled in Spain in May, I had to show my passport at every hotel (and to buy a SIM card for my phone). In two cases they made a photocopy, the rest just wrote down the number and whatever other information they needed. I wouldn't worry about it.

Trish,, I am still a bit confused by the identity theft thing,, I am not trying to be difficult, but my pp only has my name and place of birth,,and birth date, it does not have my address, my SIN number or and credit or bank information.. so basically the information in a passport isn't too difficult for a crimminal to find without even looking at my passport. As you say, these are sophisticated crimminals, not just dumb punks. I read that most identity theft is easy to do once they get any mail of yours,, stuff like bills from utility companies, or worse your credit card or bank statement..those things I do understand should be shredded. I have had CC replaced a few times in last few years, and when I phone in, one of the first things they ask about on phone to confirm my identity is to name last few transactions on invoice, and if I have any automatic debits on it,, pretty easy info for a person holding your old credit card bill I'd think . Anyways, if you are not comfortable with the copy thing then don't do it, not all places ask for a copy, but many will.. especially hotels .( oh and you need to show passport for a new sim card or to use an internet cafe)

Trish, This information comes from the UK's Foreign & Commonwealth Office under their "Spain travel advice" section. ( www.fco.gov.uk/content/en/travel-advice/europe/spain/fco_trv_ca_spain&#41 ; "Hotels have a legal duty to register the passport details of tourists when they check-in. Wait until the hotel staff have registered your passport details or taken a photocopy of your passport, rather than leaving it in reception to collect later. It may help to take your own photocopy." Like many others, I have been asked to provide my passport details at hotel check-in in a number of countries. I know I've provided my passport at check-in to hotels in Spain, Italy, Slovenia, Poland, and other countries.

Pat - Your passport has your DOB, your full legal name, your nationality, place of birth. These are personal info that will prove to be valuable as a good starting point to construct a picture of your identity. With so many resources at someone's finger tips, one could find out a lot more about you even if they only knew your name and your DOB. I could do credit check using your name and DOB and get a whole slew of financial info. A bit of internet search on someone could get me some info on who their friends are, what they do for a living, what they look like, where they live, which clubs they belong to, etc. From this, it wouldn't be too hard to contact their friends and ask a few questions. You would never believe how easy it is to get people to open up. Providing your passport number or showing your passport is probably not that risky. However, providing someone a copy of your passport with all your personal details could be, especially if there are no measures in place to protect that information. Once that copy leaves your hand, you have no control over how that copy is handled. It could be thrown in the bin without shredding it, and a professional dumpster diver could get hold of it. On the other hand, it could be disposed of properly (using a cross-cut shredder or better yet, by a document shredding specialist). But you never know. One just needs to learn to take the necessary precautions to mitigate the risks. The bottom line is that the less information one disseminates about oneself, the better one is at protecting one's identity. Provide information if you must, but not unnecessary information. Read the links I posted, and educate yourself about privacy laws - perhaps you'll understand why I value my privacy.

Trish; While I'll agree that a person should always be a bit careful about such things in general, you have nothing to worry about here. NOTHING. We recently returned from five weeks in Italy and had to show passport information a number of times, including having it out of our possession for several hours on a train. I also had to have my passport photocopied just to use the internet in northern Italy. While a photocopy seems like something different than a glance, it isn't. Think about it; A photocopy is just a convenient way of record keeping. There is absolutely nothing that can be seen on a photocopy that cannot be written down with a pencil in less than a minute. What's the difference to you? We often over-think things like this. I have "old-school" in-laws who absolutely refuse to use their credit card numbers via the phone or internet because "strangers could get our numbers" but will gladly hand any minimum-wage clerk a bank check with their account numbers printed on the bottom without giving it a 2nd thought. It's completely illogical. After reading your most recent post, if you still retain the same worries, you may want to reconsider your trip. This may only be the tip of the iceberg of things to over-think.

Laura - thanks for the link. I guess it sort-of answers my question - asking for a photocopy IS common practice. Unfortunately, it still does not say whether they are required by law to obtain a photocopy of the passport. Thanks anyway.

Randy - thanks for the condescending bit there about telling me to reconsider my trip. Real helpful. And arrogant. I have travelled to many countries in 5 different continents, and made my way just fine despite me apparently "over-thinking" things. If you read my earlier posts, you'd see that while I've conceded that I may have to provide the photocopy, I will take some precautions. Or I may just do what Ralph did - say no thanks and move on. Either way, I did not post here expecting that I would have to defend myself. What a great forum this is. Never again.

You asked a question for which there was a fairly difinitive answer. You received that answer in one form or another from multiple people here. I would suggest this forum has functioned fairly well for you. Yet you persist in expressing how uneasy you are about the answer. It is not unreasonable for one to wonder what other discomforts you might have. Happy travels.

Survey here: anyone besides me notice that hoteliers in certain countries are more likely to ask for the passport than in others? Specifically, I don't think I've ever been asked in Germany, Austria, Switzerland, the Netherlands or Belgium, but I needed to present the passport every time in France. And of course, don't get me started on all the documentation you must provide in Russia...

At the bottom of all this is the different attitudes to passports adopted in different countries. I can only speak for the U.K. , but here the passport is the standard identity document. It is commonly used when making important financial transactions like buying a house, opening a bank account or applying for probaate, and it is normal for a photocopy to be made for the organisation's records. It is used in applications for other identity documents, and sometimes even when applying for a job. If you are out of your home country, it is the easiest way to ensure that your name is spelt c0orrectly. Do you know the alphabet in Portugese? Not everyone has a passport, so there are ways around if you don't have one, but for the majority of people a passport is an ordinary personal document used both for travel and for proving identity. It has to be looked after, but no special care is taken with it, and it is shown to anyone who has a need to see it. Dogmatically refusing to show someone your passport would immediately arouse suspicion.

Trish, there is an old saying "don't cut off your nose to spite your face" A few posts offended you because they did not agree with your thinking. And since everyone did not agree with you , you now feel "attacked" and are running away. I asked for more information, I just didn't grasp all your concerns, I was not berating or scolding you, but still for some reason you find the thread and forum unhelpful( even though many people did in fact answer your question as well as they could siting their own examples) Good luck to you. Happy travels.

Trish, you asked a question, got many polite and informative answers that happened to contradict your already-made-up mind about the issue, at which point you continually started to lecture US about identity theft and privacy and such. The negative attitude in this thread started with you. For the record, you're also just fundamentally incorrect in a lot of your assertions. You need much more than a date of birth and name to run a credit check on someone - you need a social security number (or social insurance number if you're Canadian). The SSN or SIN is the key to the vast majority of cases of identity theft. Without it, there's not much a person can do. You can do what you want, but you are going to have a far more difficult time finding places to stay in Europe if you do like Ralph. You say you've stayed at 7 hotels in Europe. I've stayed at least 30 in Germany, Austria, Spain, and France all within the last year and a half, and providing the information on my passport that you are so concerned about has been the norm at the vast majority of them. That's just the reality. What you chose to do with that reality and your own over-thinking of this issue is up to you, but don't get snitty at the messengers.

Ralph, you seem to know everything.

I love these debates. They just get sillier and sillier with the arguments all based on "your personal experience so that must be the rule." For non-Europeans, the law is simple. In most Schengen countries, the hotel/apartment landlord/accommodation owner is supposed to register you. To do that, they need to see your passport. However, there are many small, family run establishments who don't bother. If they are in a smaller town, rent out only a few rooms, and you pay in cash, they are not going to bother with the paperwork. Especially if you are only there a few days. If they don't report you as staying with them, and don't report the money as income, they don't have to pay taxes either. (I'm not saying these people are crooks or run bad establishments, they are just doing what they can to make ends meet.) On the other hand, it could be a town where the police don't want to be bothered with the paperwork so they tell the landlords to ignore the rule. If sending a copy of your passport makes you feel uncomfortable, tell the landlord and say you'll be happy to show it to him upon your arrival. If you still feel uncomfortable, see if his apartment is reviewed on Trip Advisor. If it is, you can see if anyone else had a problem with it.

This topic has been automatically closed due to a period of inactivity.

Is it safe to send a copy of my passport to a travel agent?

Sending a copy of your passport to a travel agent is generally considered safe, as long as you take proper precautions. Travel agents often require a copy of your passport to arrange bookings, verify your identity, and ensure compliance with immigration and customs regulations. However, it is essential to be cautious and implement certain measures to protect your personal information and ensure the security of your passport details.

When sending a copy of your passport to a travel agent, consider following these guidelines:

1. Choose a reputable travel agent: Before sharing your passport details, ensure that the travel agent is reliable and has a good reputation. Look for reviews, recommendations, or certifications to give you confidence in their professionalism and commitment to security.

2. Use a secure channel for sharing: When sending your passport copy, use secure methods such as encrypted email, secure file transfer protocols, or secure messaging platforms. Avoid sharing your passport details through insecure channels like regular email or social media platforms.

3. Redact unnecessary information: Before sending the copy, carefully review the document and redact any unnecessary personal information that is not required by the travel agent. This can include your social security number, home address, or other sensitive data.

4. Password-protect digital copies: If you are sending a digital copy, password-protect the file to add an extra layer of security. Share the password with the travel agent through a separate communication channel, ensuring it is not included in the same email or message.

5. Verify the travel agent’s privacy policy: Before sharing any personal information, review the travel agent’s privacy policy. Ensure that they have proper data protection measures in place and that they will not share your information with unauthorized third parties.

By following these precautions, you can minimize the risks associated with sharing your passport copy with a travel agent and ensure that your personal information remains secure throughout the booking process.

FAQs about sending a copy of your passport to a travel agent:

1. Why do travel agents require a copy of my passport? Travel agents require a copy of your passport to verify your identity, ensure compliance with immigration and customs regulations, and facilitate the booking process in some cases.

2. Can I trust travel agents with my passport details? It is generally safe to trust reputable travel agents with your passport details. However, always ensure that the travel agent has appropriate security measures in place to protect your personal information.

3. How can I ensure the security of my passport copy? To ensure the security of your passport copy, choose a reputable travel agent, use secure methods for sharing the document, redact unnecessary information, password-protect digital copies, and review the travel agent’s privacy policy.

4. What information should I redact from my passport copy? Redact unnecessary personal information such as your social security number, home address, and any other sensitive data that is not required by the travel agent.

5. Are there any alternative methods to provide my passport details? If you are concerned about sharing a copy of your passport, you can consider other methods such as showing the original passport to the travel agent in person or providing the information during the booking process at the time of travel.

6. Are travel agents legally obligated to protect my passport details? Travel agents have a legal and ethical obligation to handle your personal information with care and keep it secure. However, it is crucial to review their privacy policy and ensure they comply with data protection regulations.

7. Can I request the deletion of my passport details after the trip is over? You can request the travel agent to delete your passport details after the trip is over. It is recommended to make such a request in writing and keep a copy of the communication for your reference.

8. What should I do if my passport details are mishandled by a travel agent? If you believe that your passport details have been mishandled by a travel agent, contact the travel agent immediately, outline your concerns, and request appropriate actions to rectify the situation. If necessary, you can also escalate the matter to relevant authorities or regulatory bodies.

9. Can I trust online travel agencies with my passport details? Just like traditional travel agencies, you can trust reputable online travel agencies with your passport details. Ensure they have secure websites, verified payment gateways, and a solid reputation in the industry.

10. Should I send my passport copy to a travel agent if it is not explicitly required? If a travel agent does not explicitly require a copy of your passport, it is generally best to avoid sharing it unless necessary. Only provide your passport details when it is essential for the booking or visa process.

11. Can I protect my passport details during transmission from my end? You can protect your passport details during transmission by using encrypted email, secure file transfer protocols, or secure messaging platforms. These methods add an extra layer of security to your communication.

12. How long should a travel agent retain my passport details? While the retention period may vary, travel agents should not retain your passport details for longer than necessary. It is advisable to inquire about their data retention policy and request the deletion of your information after your trip.

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What Can Someone Do With A Scanned Copy of your Passport?

Willa Carson

March 15, 2023

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Your full legal name, date of birth, and photograph can all be found on the information page of a passport, which serves as an identification document. Someone could use this knowledge, together with other personal facts and social engineering, to mimic you.

Getting credit in your name, convincing your bank to let them access your accounts, committing tax fraud, or any number of other malicious acts can all fall under the umbrella of impersonation.

This is a straightforward example: “Hello, world’s largest airline! Yes, I am unable to access my online account. I’m sorry, but I can’t reset your password since I no longer have access to that email. So, is it okay if I send you a copy of my ID via email or fax? What a great idea!” They could arrange a last-minute flight to Tahiti with your frequent flier miles before the owner notices (or more likely, try to sell the miles to someone else). It’s possible for a thief to find a new location despite the efforts of some airlines to make it more difficult.

There is no doubt that you hand up your passport to a number of persons when travelling and are not instantly targeted. Even if a hotel worker is dishonest, they’re more likely to be after your credit card number than your personal information.

If you share the picture online, you run the risk of it being seen by anyone. When a database of personal information is compromised, thieves might sell the information online.

If a someone finds a copy of your passport on the internet and connects it to your social security number, they are well on their way to ruining your life.

A visa might also show when you intend to leave the country, as well as the length of your stay (especially if the duration is limited to the approximate dates of your travel, as some countries do). However unlikely a break-in is, why make it easier for a potential burglar by displaying your visa?

There isn’t a lot someone can instantly do with this information, but it’s a crucial piece of the puzzle that someone may use both to gain additional information about you and to abuse it. Because of this, don’t share it with anyone.

To give you an idea of what might be possible with a scanned copy of your passport and your stolen identity, here are some possibilities:

• Transact in your name on a national and worldwide scale (fraud)
• Financial crimes involving the use of your identity, such as money laundering and the opening of accounts in your name only for the goal of defrauding others
• Theft of money by deception.
• Assuming that you have done a crime that you did not commit, from murder to robbery to kidnapping.
• utilising your passport to prove that you are the director of a phoney firm; and in doing so, implicating you in improper trade.
• Selling your personal information to a third party so that they might use it to bring criminal charges against you is known as identity theft.

What can someone do with your passport number?

What if your email is hacked or your passport information is compromised? What could this person do with your passport number? Is it really going to hurt you?

Here are some of the things a fraudster may do with your passport number.

1. Theft of Identity

The number on your passport can be exploited to steal your identity. The degree of the identity theft will be determined by how much information the individual knows other than your passport number.

While your passport number may not be particularly helpful in and of itself, it could be utilized in fraudulent transactions by someone who provides your passport number instead of theirs.

If the scammer obtains a copy of your passport, it could be used to create counterfeit passports. While this is less popular nowadays due to the increased security features on new passports, there are still those that engage in this type of scam.

3. Your Passport Scanner Can Be Used Or Sold

A new type of identity theft involves the use of a scanned copy of your passport or a passport scan as POI (Proof of Identity).

Many websites and organisations demand POI in order for users to authenticate their credentials. Some scammers who intend to exploit these internet identities for nefarious purposes may use the scan of another person’s passport as verification.

If your passport scan is compromised, the hacker may use or sell it on the dark web. This could lead to you becoming implicated in crimes about which you are unaware.

How to avoid any misuse of a scanned copy of your passport?

If you need to provide your passport information for formal reasons, you may have no choice but to do so via email. So, what can you do to lessen the dangers inherent in this situation? The following advice may be useful.

1. Simply Send A Link To The File To Your Friend Using a Secure Cloud Storage Service.

Make sure that you don’t immediately attach a scanned copy of your passport to the email message itself. There is no way for you to prevent a file from being accidentally removed from the recipient’s inbox once it has been sent.

A year after the recipient’s email is hacked, the recipient still has your passport scan.

Uploading the file to a cloud storage service is the safest option. It is possible to type the necessary information on a separate document and upload a PDF of that document to the cloud, even if you are only asked for your passport number. After that, you can send an email with a link to the file.

If the receiver was able to receive and access the file, you can then remove or revoke access to the file. The recipient’s access to the file will be limited in this way.

Avoid free cloud storage services with insufficient encryption and security. Select a reputable cloud storage service with care. Free file-sharing services should also be avoided because of the potential security risks.

Dropbox, Google Drive, pCloud, and Sync are some of the most popular cloud storage services.

2. Remove any information that isn’t absolutely necessary.

Block out unnecessary information from a scanned copy of your passport. Tourist organisations, on the other hand, may not require information such as your birth date, place of birth, passport issue date, and passport expiration date.

If you’re sending a copy, you can omit this information to keep the danger to a minimum.

3. A Passport Scanner In Black And White Is More Accurate.

Sending a high-resolution copy of your passport by email makes it easier for identity thieves to target you, even though it is more convenient to do so. Instead than sending a high-resolution image of your passport, it’s better to just send a black-and-white copy of the document.

How Do You Prevent Passport Thieves from Accessing Your Personal Data using Scanned Copies of your passport?

Keeping your personal information, including your passport details, safe is extremely important. Remember that even while it is standard practice for people to send out copies of their passports in various transactions, there is no guarantee of the protection and confidentiality of your personal information.

You can keep your passport information safe by following these helpful hints:

• Don’t email your passport information unless you have to. Check to see if the individual inquiring is affiliated with a reputable organisation or corporation.
• Provide only the essentials when requested for your passport information. Avoid emailing a whole copy of your passport if only your name and passport number are required.
• Before sending an email with your passport number, check to see whether you can do so over the phone first, rather than emailing the receiver.
• It’s best to steer clear of using your passport as proof of identity on the internet. There is a risk that your personal information could be hacked and leaked from these sites.
• Instead of emailing a file as an attachment, utilise a secure cloud sharing service like Dropbox or Google Drive.
• Keeping your personal information safe is getting increasingly difficult in an age when fraudsters are growing more creative and sophisticated. You can lessen your chances of being a victim of online fraud and scams by following these suggestions.

Should you send a scanned copy of your passport via email?

If you are a frequent traveller, you are surely aware that presenting a copy of your passport is rather standard practice. Most hotels and tourist organisations are required by law to ask for a copy of the traveler’s passport in order to verify their identity in many countries, including the United States.

Employers frequently want your passport information as part of the onboarding process, especially if you are applying to work in a foreign country.

When asked to transmit your passport number or a copy of your passport by email for the first time, you may be concerned about whether it is safe to send a picture of your passport by email. If you look on travel discussion sites, you will find that experienced travellers are generally dismissive of the idea of submitting a copy of their passport online. The majority of them believe that everything is normal and that nothing awful will happen.

Is it, however, truly risk-free in every way? What are the potential dangers that may be involved? The following are just a few of the possibilities that could happen if you transmit your passport over email instead of regular mail.

1. Concerns Regarding Security

Emails are not 100 percent secure in their transmission. Regardless of whether you are using a free or premium email service, your email account might be compromised. As a matter of fact, according to a Verizon analysis published in 2019, 94 percent of malware is sent over email.

In the event that you have sensitive information in your outbox, such as your passport number, you will be putting your information at danger.

2. Breach of Personal Information

Due to the fact that email servers are not secure, they are vulnerable to data breaches. Even the most well-known email services, such as AOL and Yahoo, have been the victims of data theft.

However, even if you are using a highly secure email provider, you cannot be certain that the receiver to whom you are sending the email has a high level of security.

While it seems understandable that you would email your passport copy when booking a hotel room at a 5-star hotel, what happens if the hotel’s database is compromised? As an example, in 2020, the Marriott Hotel was the victim of a data breach that exposed the personal information of more than 5 million customers.

This was not the first time this had occurred, as Marriott had also experienced a data breach in 2018, in which over 327 million people’s passport numbers were exposed, according to the company’s website. You no longer have any influence over what happens on the other side of the exchange once your passport information has been transmitted electronically, as evidenced by this example.

3. Incorrect Recipients

Were you aware that one of the most common reasons of a data leak is human error? Human mistake was responsible for 90 percent of all data breaches that occurred in the United Kingdom in 2019.

As a result, how does this statistic play a role in the process of emailing your passport information?

If you accidentally send an email to the wrong recipient because you typed the wrong email address, you won’t be able to take it back if the recipient has already read it. Recalling an email message is possible on some email platforms; however, this is only effective for a limited period of time or if the receiver has not yet received and read your email.

What to do when your passport number is breached?

• Don’t rush to replace a document if only the number has been stolen. You may not be provided a new passport free of charge because the number alone does not cause identity theft. That implies you’ll have to foot the bill for the new paperwork yourself. A replacement passport is being offered in the case of the Marriott hack if you can prove that your passport was used for fraud or identity theft. To find out what options you have in your unique situation, carefully review the fine print.
• It’s unnecessary to wait if you can prove that the document was hacked if it was about to expire soon and you were intending to replace it. In order to demonstrate your need for an early replacement passport, you may be required to send a letter or email notification from Marriott International.
• When you receive a new passport, you’ll get a new number, but that doesn’t mean someone can’t still use your previous number to piece together your identifying information. You’ll still have to keep a close eye on your finances, particularly those tied to your travels.

Another takeaway from this incident is the importance of not disclosing personally identifiable information unless absolutely necessary. It’s common for people to travel within the United States without ever having to provide their passport number while checking in or out of a hotel.

As if this wasn’t bad enough, there’s now the possibility of scams involving passports to worry about. When a high-profile event occurs, scammers emerge from their caves to prey on the unsuspecting populace. Be on the lookout for emails, texts, social media posts, and other forms of communication that prey on your anxieties about your passport number being hacked.

• Can You Leave the U.S. Without a Passport?
• What to Put Under Occupation for a Passport?
• What is an Issuing Country or Passport Issuing Country?
• What is the purpose of the sticker in a British passport?
• Does your passport number change when you renew it?
• DS 160 – Have you traveled to any countries/regions within the last five years?
• Can a U.S. citizen fly to Mexico without a passport?
• A 52-page United States passport vs. a Regular passport?
• Can you use your passport as an ID?
• What should you do with an expired passport?
• What Is a Passport Bio Data Page

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Protect Your Trip »

How to Protect Your Passport While Traveling

Pro tips for keeping essential travel documents safe in transit.

Getty Images

Nothing spoils an international vacation faster than misplacing a passport.

You've packed the perfect carry-on . You've armed yourself with tech-savvy travel accessories, plenty of cash, an up-to-date passport and photocopies of crucial travel documents (your driver's license and flight tickets). Yet, despite taking these precautions, you're still vulnerable to pickpockets, water damage and losing your passport in a foreign country . And let's be honest: Nothing spoils an international vacation faster than misplacing a passport. After all, a passport is your key to crisscrossing the globe; without it, you'll need to get a replacement from the nearest U.S. embassy or consulate (or passport-processing location in the U.S.), and you'll be stalled from jetting off to new countries or returning home. So, on your next getaway, safeguard your passport by following these expert-endorsed strategies.

[See: How to Fly Through Airport Security .]

Pay Attention to Your Surroundings

When it comes to ensuring your passport stays protected while traveling, the key is staying aware of your environment, says Michelle Bernier-Toth, managing director of overseas citizen services for the U.S. State Department’s Bureau of Consular Affairs. "I'm not sure anything is absolutely foolproof," she cautions, but carrying a passport card or copy of your passport can help, along with utilizing extra tools, such as a money belt or a concealed pouch containing a passport and cash or a credit card. In some countries, including Russia and China, "it's the law that you carry your passport," she explains, and while there's no tried-and-true method for ensuring your passport is out of harm's way, keeping it concealed underneath your clothing or in an inconspicuous pouch is a smart idea.

"In countries where you're not required to carry your passport , we recommend locking it up," Bernier-Toth adds, noting it's wise to use a hotel safe and keep your suitcase protected with a travel lock while you're away from your room.

Make Multiple Copies

Sure, it may seem like a no-brainer to stow away copies of your passport in different compartments of your carry-on or even different pieces of luggage. But according to Tom Spagnola, senior vice president, supplier relations at CheapOair, beyond ensuring you have extra copies of crucial documents, you should "always make sure a friend or a family member has a copy." That way, if you do misplace a passport while traveling internationally, you can easily access need-to-know information from trusted allies at home to expedite the process of replacing your passport. He also ensures he has a copy of his driver's license on him while traveling abroad, as an additional form of identification.

[See: 7 Things TSA Wants You to Know About Airport Security .]

Stay Consistent

An easy way to minimize your odds of losing your passport is following smart travel habits . You should always keep your passport in the same place while traveling, says Carol Margolis, the founder of Smart Women Travelers, a website for female travelers that offers recommendations for optimizing safety while traveling. Her method: keeping her passport shielded in a passport cover inside a zippered pocket within her laptop tote. "When I’m at my destination and touring a city, I have a waistband holder for my passport that I wear under my shirt," she adds. When it comes to keeping your passport out of sight while traveling, Margolis says to have it near you at all times, and she cautions against keeping it in a checked bag – or in a carry-on stowed away in an overhead bin. "And keep it in good condition, as damaged passports (ripped pages, tears, stains) may not [get] you into a country," she adds.

Use a Strategic Location

Instead of digging into your back pocket for your passport and praying thieves don't identify you as an unsuspecting target, keep your passport in an easily accessible front pocket or undercover belt, Spagnola says. And when retrieving your passport, make sure you're in a private place to deter lurking pickpockets, he says. If you're traveling to a tourist-heavy destination, Spagnola also recommends blending into a large group and avoiding putting your passport, money, credit cards or any valuable items in a purse, or laptop bag, which can easily be snatched. He cautions that it's essential to understand the culture of the country you're visiting before venturing outside your hotel or resort, where you can easily expose yourself as a tourist. And if your passport is lost or stolen, file a police report immediately and alert the closest U.S. embassy or consulate, Bernier-Toth says. Then, you can take the appropriate steps for declaring a missing passport and arranging an in-person appointment to receive an emergency passport.

Aside from keeping your passport out of sight, it's also important to conceal it from the elements, as passports with significant water damage, particularly on the personal information section and cover, can be deemed no longer valid. "If you're going to be in a zone where a hurricane is bearing down, use a waterproof pack," Bernier-Toth says.

[Read: 7 Affordable Places in Europe to Visit Right Now .]

Know When You'll Need a Passport

If you do misplace or lose your passport while traveling abroad, you will need to get a replacement to get through airport security and customs. "In general, it is not possible to travel internationally [without a passport] at least by air, " Bernier-Toth explains. Still, carrying another form of identification, such as a Global Entry or NEXUS Trusted Traveler card, can help verify your identity and make the process smoother. And in some cases, such as entering and exiting Canada by land or sea, you may use a passport card, a NEXUS card, a passport or another approved document, including an enhanced driver's license, a state-issued ID card which offers proof of U.S. citizenship. Being aware of when you need various documents will make international travel easier to manage.

Tags: Travel , Vacations , Passports

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• Travel Tips

Scanning A Passport: Step-by-Step Guide

Published: December 11, 2023

Modified: December 28, 2023

by Ulrikaumeko Marriott

• Hotel Reviews
• Safety & Insurance

Introduction

Scanning a passport is an essential step when it comes to international travel. Whether you are planning a vacation, studying abroad, or going on a business trip, having a digital copy of your passport can be incredibly useful. It allows you to easily access your passport information, share it with authorities or travel agencies when needed, and provides an extra layer of security in case of loss or theft.

Scanning a passport used to be a cumbersome and time-consuming process, but with advancements in technology, it has become much simpler and more accessible. In this step-by-step guide, we will walk you through the process of scanning your passport, from gathering the necessary materials to safely storing the scanned copy.

Before we dive into the steps, it’s important to note that you should always consult the specific guidelines and regulations of your country when it comes to scanning passports. Different countries may have different requirements or restrictions, so it’s crucial to stay informed and ensure you are following the appropriate guidelines.

Step 1: Gather the Required Materials

Before you can start scanning your passport, you will need to gather a few essential materials. Here’s what you’ll need:

• A passport scanning application: You can use a scanning application on your smartphone or computer to digitize your passport. There are numerous scanning apps available, both free and paid, for various operating systems. Take some time to research and choose a reliable app that fits your needs.
• A well-lit environment: Ensure that you have ample lighting in the area where you will be scanning your passport. Good lighting conditions are crucial for capturing clear and accurate scans.
• A flat surface: Find a sturdy and flat surface to place your passport on during the scanning process. This will help prevent any unnecessary movement or blurring of the scanned image.
• A clean passport: Make sure your passport is free from any dirt, smudges, or obstructions that could interfere with the scanning process. Use a soft cloth or tissue to gently clean the surface of your passport if needed.
• A stable hand or a tripod (optional): While not a necessity, using a stable hand or a tripod can help minimize any potential shaking or movement that may result in blurry scans. If using a smartphone, you can also consider using a smartphone stand or tripod attachment.

Once you have gathered these materials, you are ready to move on to the next step: opening the scanning application.

Step 2: Open the Scanning Application

Now that you have all the necessary materials, it’s time to open the scanning application on your device. Follow these steps:

• If you are using a smartphone, locate the scanning application in your app drawer or home screen. If you haven’t installed a scanning app yet, head to your device’s app store and search for a reputable one. Download and install the app of your choice.
• If you are using a computer, open your preferred web browser and search for a passport scanning application. There are various online tools available that offer passport scanning services without the need for software installation.
• Once you have opened the scanning application, familiarize yourself with its features and settings. Take note of any specific instructions or recommendations provided by the app developer.

It’s important to choose a scanning application that is user-friendly and offers the necessary functionalities for scanning passports. Look for features such as automatic cropping, image enhancement, and options to save the scanned passport as a PDF or image file.

After you have successfully opened the scanning application, you are now ready to proceed to the next step: positioning the passport for scanning.

Step 3: Position the Passport

Positioning your passport correctly is crucial to ensure accurate and high-quality scans. Follow these guidelines to properly position your passport for scanning:

• Place your passport on a flat and clean surface, such as a table or desk. Make sure there are no shadows or obstructions blocking the passport.
• Align the bottom edge of the passport with the edge of the scanning area or the frame provided by the scanning application. This will help in capturing the entire passport without any parts being cut off.
• Ensure that the passport is centered within the scanning area. This will help maintain symmetry and prevent any skewed or distorted scans.
• If you are using a smartphone, hold your device parallel to the passport at a comfortable distance. Make sure your hand is stable to avoid any unwanted movements.
• If you are using a computer with a built-in camera or an external webcam, position it directly above the passport to achieve a straight and clear view.
• Take a moment to review the positioning of the passport. Double-check that everything is aligned properly before proceeding with the scanning process.

Remember, accuracy and clarity are key when positioning the passport for scanning. Taking the time to ensure proper alignment will result in better quality scans.

Once you have positioned your passport correctly, you are now ready to move on to the next step: beginning the scanning process.

Step 4: Begin the Scanning Process

With your passport properly positioned, it’s time to start the scanning process. Follow these steps to begin scanning your passport:

• In the scanning application, locate the button or option to start the scanning process. It may be labeled as “Scan”, “Capture”, or something similar.
• If using a smartphone, tap the scanning button to capture the image. Ensure that your hand is steady and avoid any sudden movements that may result in a blurry scan.
• If using a computer with a webcam, click the scanning button to capture the image. Make sure to maintain a stable position and avoid any shaking or jostling of the camera.
• Once the image is captured, the scanning application may prompt you to review the scan before saving it. Take a moment to review the quality and clarity of the scanned passport.
• If you are satisfied with the scan, proceed to save the image or document according to the instructions provided by the scanning application. You may have the option to save it as a PDF file, an image file, or in another supported format.

It’s essential to ensure that the scanned passport is clear, legible, and free from any distortions or blurs. If the scan appears unclear or if any information is missing or cut off, consider retaking the scan to achieve a better result.

Once you have successfully captured and saved the scanned passport, it’s time to move on to the next step: reviewing and verifying the scanned information.

Step 5: Review and Save the Scanned Passport

After scanning your passport, it’s important to review the scanned image or document to ensure its accuracy and completeness. Follow these steps to review and save the scanned passport:

• Open the saved scan using the scanning application or any image viewing software on your device.
• Zoom in on the scanned passport image to carefully inspect the details. Pay close attention to the passport number, your personal information, and any stamps or annotations present.
• Check for any blurriness or distortions that may affect the legibility of the scanned passport. If necessary, retake the scan or make adjustments to improve the quality.
• Compare the scanned information with your physical passport to ensure accuracy. Check for any discrepancies or missing details that require your attention.
• If you are satisfied with the scanned passport and it accurately represents the information in your physical document, proceed to save the scan in a secure location on your device.
• Consider creating a separate folder or directory specifically for storing scanned passports and other important travel documents. This will help you easily locate and access them when needed.
• Choose a file name that is descriptive and recognizable, such as “Scanned_Passport_John_Doe” or “Digital_Copy_Passport_2022”.
• Save the scanned passport document in a format that is widely supported, such as PDF or JPEG.

By reviewing and saving the scanned passport, you create a digital backup that can be easily accessed and shared whenever required. This provides an added layer of security and convenience during your travels.

Once you have reviewed and saved the scanned passport, it’s time to move on to the next step: verifying the scanned information to ensure accuracy.

Step 6: Verify the Scanned Information

Verifying the accuracy of the scanned passport information is an essential step to ensure the integrity of your digital copy. Follow these steps to verify the scanned information:

• Compare the scanned information, such as your name, date of birth, passport number, and expiration date, with the physical copy of your passport.
• Check for any spelling errors or discrepancies between the scanned and physical passport. If you notice any inconsistencies, retake the scan or consult the appropriate authorities for guidance.
• Verify that the scanned passport image is clear and legible, allowing for easy identification of your personal information and photograph.
• Examine any stamps, visas, or annotations on the scanned passport to ensure they are visible and accurately represented.
• Pay attention to the quality of the scanned barcode, if applicable, to ensure that it can be scanned and read correctly when necessary.
• If you discover any issues or inaccuracies with the scanned information, consider contacting the relevant authorities, such as your country’s passport agency or embassy, for further assistance.
• Make a note of any important details or observations related to the scanned passport for future reference. This can be useful in case you need to provide additional information or clarification during your travels.

Verifying the scanned information helps ensure that your digital copy of the passport is a reliable and accurate representation of your physical document. It provides peace of mind and can be invaluable in various situations where you may need to present your passport information.

After verifying the scanned information, it’s time to move on to the final step: safely storing the scanned passport.

Step 7: Safely Store the Scanned Passport

Once you have completed the scanning and verification process, it’s important to store your scanned passport in a safe and secure manner. Follow these steps to ensure the safekeeping of your digital copy:

• Create a backup of the scanned passport on an external hard drive or cloud storage service. This provides an extra layer of protection in case your device is lost, damaged, or stolen.
• Consider encrypting the scanned passport file to prevent unauthorized access. Many encryption software programs or applications are available to securely protect your important documents.
• Keep a copy of the scanned passport in a separate location, such as a USB drive or email it to yourself. This ensures that you have an accessible copy even if your primary device or storage fails.
• Label and organize the scanned passport file appropriately for easy retrieval. Create a dedicated folder or directory on your chosen storage location specifically for storing scanned passports and related documents.
• Keep your device’s software and security features up to date to safeguard against potential cyber threats and data breaches.
• Avoid sharing the scanned passport file with unauthorized individuals or unsecured platforms. Only share it with trusted sources or when required for official purposes.
• Regularly review and update your scanned passport file as needed. If any changes or renewals occur with your physical passport, ensure that your digital copy reflects the updated information.
• If you decide to print a hard copy of the scanned passport, store it in a secure location, such as a locked drawer or a safe deposit box.

By taking these precautions, you can ensure the safety and accessibility of your scanned passport. It provides a reliable backup in case of emergencies, loss, or theft, allowing you to retrieve important information quickly and effectively during your travels.

With the completion of Step 7, you have successfully learned how to scan, verify, and store your passport digitally. By following these steps, you can travel with peace of mind, knowing that you have a secure copy of your passport readily available whenever you need it.

Safe travels!

Scanning your passport and creating a digital copy is a valuable practice that enhances the convenience, accessibility, and security of your travel documentation. By following the step-by-step guide provided, you can easily and effectively scan your passport and ensure the accuracy of the scanned information.

From gathering the necessary materials to safely storing the scanned passport, each step plays a crucial role in maintaining the integrity of your digital copy. Remember to choose a reliable scanning application, position the passport properly, and review the scanned information for accuracy and clarity.

Storing the scanned passport securely, creating backups, and taking necessary precautions will further safeguard your digital copy. This ensures that you have a reliable backup of your passport information, readily accessible whenever needed, while minimizing the risks of loss, theft, or damage to your physical passport.

However, it’s important to note that a scanned copy of your passport is not a replacement for the physical document. Always carry your original passport when traveling and follow the regulations and guidelines provided by the relevant authorities.

By incorporating these practices into your travel preparations, you can confidently embark on your journeys, knowing that you have a reliable digital backup of your passport. Streamlining the scanning process not only provides convenience but also reinforces the security and safety of your important travel documents.

Now that you have the knowledge and tools to scan your passport, it’s time to put them into practice and enjoy seamless and worry-free travel experiences.

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Photocopy of a Passport: All You Need to Know

You might have thought about it, but you’ve never actually checked it—

Is it possible to make a photocopy of your passport?

The short answer is: Yes, it is. 

But how can you do that, and in which situations such a photocopy will come in handy?

No need to wonder anymore.

Keep reading to learn everything you need to know about a passport photocopy, including:

• Reasons for making a passport photocopy
• Things that should be included in the photocopy of a passport
• Instructions on how to make a photocopy of a passport

Along with the passport photocopy, having a spare passport image is always a good idea.

Get 100% compliant biometric pictures with our Passport Photo Booth App for iOS or Passport Photo Maker App for Android —and keep them for any emergencies!

Interested in other passport queries? Give these articles a read:

• Certified Copy of a Passport
• Changing Passport Photo—Can You Do It Anytime?
• Issuing Authority of a Passport
• DS-11 Passport Form: All You Need to Know

Should I make a photocopy of my passport?

Since you already know that making a photocopy of your passport is possible, now comes another question: Should you do it?

Generally, photocopying your passport is optional, but it can certainly improve your (traveling) life when unexpected situations occur.

It may happen that your passport gets lost, or even worse—stolen. 

Regardless of your current location, you must contact relevant authorities (e.g., a passport office) and inform them about this fact. 

Having a copy of your passport will help you expedite the process of getting a replacement passport.

A passport photocopy will also come in handy in the case of a damaged passport. 

Like in the previous example, carrying a good-quality photocopy of your passport will make the replacement passport application process faster and easier.

And what if you’ve lost an expired passport ? 

It’s also a possible scenario.

In all these situations apart from the necessary information you need to provide, a passport photocopy will help to get your passport renewed without needing to apply for a new one.

Remember! A copy of your passport is not a valid form of identification. While it can help you during administrative processes, you can only travel internationally with an original passport book.

A valid passport book is incomplete without your biometric passport photo. Trust the experts and create your passport picture with a few clicks! Use our Passport Photo Booth App for iOS or Passport Photo Maker App for Android and make sure your photo meets all the requirements.

What should be included in a photocopy of the passport?

A passport photocopy aims to help the authorities identify your personal data. 

Thus, when preparing a photocopy of your passport, pay attention to the second page —this is where you can find all the necessary information, including:

• Your full name and last name
• Biometric photograph
• Passport number
• Passport’s expiry date

Along with your passport photocopy, the US Department of State recommends carrying two extra passport photos.

With a documentation kit like that, any unexpected passport situation will be but a breeze!

How do I make a photocopy of my passport?

Creating a photocopy of your passport is a simple task you can do from the comfort of your home. 

All you need is a printer with an in-built scanner—a desktop scanner will also be sufficient.

Here’s what you need to do:

• Open your passport book on the first and second pages.
• Put an open passport upside down on the scanner.
• Study the printer settings carefully—the default options might be too dark*.
• Set the highest possible quality and preferably change the settings from “grayscale” or “black and white” to “color.”
• Click the scanning button.

*Look for the “density” feature and ensure it’s set to “normal” or “0” (depending on your copier) to avoid getting photocopies that are too dark.

Depending on your device, your photocopy might get printed instantly or be saved on your computer in a digital version.

The latter option might be even more comfortable as you can store your passport as an electronic copy on your mobile device.

Can I travel with a photocopy of my passport?

No. A passport photocopy is not a valid ID form, so you can’t board a plane with only a copy or scan of your passport. However, it can help you in administrative situations, like passport replacements or renewals.

What can I use a photocopy of my passport for?

When you lose the original passport or it gets stolen, a photocopy will come in handy to expedite the renewal process or get a replacement, depending on your situation.

Is a photocopy of a passport valid ID?

No. Only the original passport book is a valid identity document that allows you to travel internationally.

How to copy a passport on a printer?

Open your passport book on the first and second pages and put it upside down on a scanner. Most importantly, check the printer’s settings and change them if they are too dark. Click the scanning button and receive your passport copy within seconds.

Creating a passport photocopy may prove useful. It can speed up the replacement or renewal process if your passport is lost or stolen. 

You can create such a photocopy in the comfort of your home using a printer or a scanner. Prepare the passport pages with your data. Ensure the device’s settings are set for a colored copy, and that the photocopy you end up with is clear and visible.

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How to Get a Certified Copy of Your Passport

Last Updated: May 23, 2022

This article was written by Jennifer Mueller, JD . Jennifer Mueller is an in-house legal expert at wikiHow. Jennifer reviews, fact-checks, and evaluates wikiHow's legal content to ensure thoroughness and accuracy. She received her JD from Indiana University Maurer School of Law in 2006. This article has been viewed 144,038 times.

If you're applying for a visa, you may be asked by the immigration agency to submit a certified copy of your passport. [1] X Research source Other organizations, such as banks or lenders, may also ask for certified copies to keep on file as verification of your identity. [2] X Trustworthy Source Official UK government website Official website for the public sector of the UK government Go to source The process of getting a certified copy of your passport is typically fairly simple and straightforward and shouldn't require too much time, money, or effort on your part.

Making Your Copy

• In some countries, such as Canada, a certified true copy must be made in the passport office or a government office abroad. [4] X Research source If your country requires this, your copy may not technically be considered a certified true copy if you don't follow that method – even if the requesting organization says you can make your own copy.

• Some organizations require the certified true copy to include your signature to show that you signed your passport. If you haven't signed your passport, you may need to order a new passport, sign it, then order your certified true copy. [6] X Research source

• Make sure the file is of a large enough size and resolution that everything on the copy is legible. You may have to make it larger than your actual travel document.
• If you scan the image at a facility that doesn't have printers available, you'll need to save it so you can print it later. The easiest way to do this is to email a copy of the image to yourself.

• While you don't necessarily need to use photo paper, the paper should be of quality stock. Otherwise, it may not be able to hold the quantity of ink necessary to produce a quality image. Avoid standard copy paper, which will be too thin to produce a good image.
• If you use photo paper, make sure the person who certifies it will be able to write legibly on the paper. It may be difficult for them to write on glossy paper.

Tip: Use the "print preview" feature on your computer or electronic device to align the image so that there's space for the person who certifies the copy to write without covering up any information in the image itself.

Having Your Copy Certified

• Typically, the person certifying your copy must write something to the effect of "Certified to be a true copy of the original seen by me," then sign and date underneath.
• The person certifying your copy may also need to include their printed name, occupation, and contact information.
• If your copy is certified by a notary public, they will also place their seal next to their signature on the document.

• The notary public will affix their seal next to their signature. Make sure you have enough room on the copy so that the seal does not cover or distort the image.

Tip: Take your actual passport with you when you get your copy certified. The person certifying the copy will need to inspect your actual passport and compare it to the copy.

• Other professionals that may be qualified to certify documents include bankers, accountants, religious ministers, teachers, and doctors.
• Do not ask a professional to certify the copy of your passport if they are related to you, in a relationship with you, or live at the same address as you.
• Keep in mind that in some states, notaries public are not authorized to certify copies of government documents.

• If you need expedited service, contact the passport agency and find out the time frame for certified copies. You may have to pay an additional fee to get your copy more quickly.
• If you need the copy sent directly to the requesting organization, let your passport agency know when you complete the application.

Expert Q&A

You might also like.

• ↑ https://www.immigration.govt.nz/knowledgebase/kb-question/kb-question-7058
• ↑ https://www.gov.uk/certifying-a-document
• ↑ https://knowmore.org.au/wp-content/uploads/2018/06/Getting-your-ID-certified.pdf
• ↑ https://www.canada.ca/en/immigration-refugees-citizenship/services/canadian-passports/certified-true-copies.html

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• Do not report a passport lost or stolen if it has expired.
• When you report your valid passport lost or stolen, we immediately cancel it. You cannot use it for international travel even if you find it later. 

Want to immediately replace your valid lost or stolen passport? Reporting it lost or stolen does not replace it. You must  apply in person and submit both Form DS-64 and Form DS-11 if you want a replacement passport. 

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Use our form filler to report your passport lost or stolen

When you report your passport lost or stolen using our form filler , we will ask if you want a new passport. The form filler will create two forms (a DS-64 and DS-11) if you want to get a new passport now. 

Fill out online, print, sign, and mail  Form DS-64  to the address on the form.

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Complete Form DS-64 and Form DS-11, and submit both forms when you apply in person. Use our  online form filler , which will save you time and reduce errors caused by handwriting.

Follow the steps on our Apply in Person page to learn how and where to submit these two forms. 

Frequently Asked Questions

What should i do if i think my passport is lost in the mail.

• Use the  Online Passport Status System  to confirm if we mailed your passport. 
• Contact us if you have not received your passport two weeks after we mailed it.

If you do not report your passport lost in 90 days after we issued it, you must apply again and pay all fees.

Should I report my passport lost or stolen if it has expired?

No. If your passport expired, it is no longer valid and you cannot use it for international travel. You should not report an expired passport as lost or stolen.

Can someone travel using only my passport number?

No. No one can travel using only a U.S. passport number. You must present an original, physical version of a passport to travel.

The passport book and card have many security features to prevent successful counterfeiting. 

You should only report your valid U.S. passport lost or stolen if the physical document is lost or stolen. Once you report a U.S. passport lost or stolen, it is no longer valid and you cannot use it for international travel.

What should I do if I find someone else's passport?

If you find another person's lost U.S. passport, please mail it in a sturdy envelope to:

U.S. Department of State Consular Lost and Stolen Passport Unit (CLASP) 44132 Mercure Circle PO Box 1227 Sterling, VA 20166-1227

How do I cancel the passport of a deceased relative?

You can return the passport of a deceased relative for cancelation. After we cancel it, we will return the passport.

Please submit:

• The valid passport
• A certified copy of the death certificate 
• A letter requesting the cancelation and return (or destruction) of the passport

Please mail to:

U.S. Department of State Consular Lost and Stolen Passport Unit (CLASP) 44132 Mercure Circle P.O. Box 1227 Sterling, VA 20166-1227

Can I travel if I find my passport after reporting it lost or stolen?

No. If you reported your passport lost or stolen, it is no longer valid. You cannot use it for international travel. If you try to use the passport you reported as lost or stolen, you may have issues traveling. For example, a foreign country may deny entry to you.

If you want to travel after reporting your passport lost or stolen, apply for a new passport using Form DS-11.

Passport Forms

DS-11: Application for a U.S. Passport Fill Out Online   Download your PDF

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Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

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For security reasons, this does not sound like a good idea to us. Have fellow travellers experienced this situation?

I usually make copies of mine and give 1 to a family friend in case it needs to be faxed to us overseas, as well as a second copy we take with us. I think it is up to you though. Your travel agent may be just doing this in case of emergency. Ask yourself if the travel agent is a reputable and well known agent. If so I can't see the harm. It is also unlikely there will be forging of it as Australian Passports are know e-passprts and contain a microchip with your details.

We do leave a copy of our passport at home, where our family can access the details. Our passports are not new enough to have the micro chip.

Just thought it odd that the Harvey World travel agent needed a copy. We have not used this company before, but after having problems with previous travel bookings, decided it was time for a change.

i have been asked a few times but have refused. no fallout ever occurred.

really cant see the reason. if u book on line and not thru a travel agent who asks for a copy of the pp then?

This post was determined to be inappropriate by the Tripadvisor community and has been removed.

bestflights asks for a copy of your passport and not a problem encountered at all.

harvey world are a pretty well known company,so,it sounds all good to me.

My travel agent asked for a copy of the identity page to ensure that the names on tickets are correct, and to supply the required information for travel to the USA.

I can't see any reason to refuse: the only personal information is the full name and the date and place of birth. Not really worth getting paranoid about that...

As a frequent arranger of tours (not a TA) I always get a photocopy of every participant's passport front page as people often forget to tell you they have extra middle names etc. These days air tickets MUST match the name on the passport exactly.

I have never yet been issued an air ticket that includes my middle name!

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